At a Glance
- Tasks: Coordinate maintenance and compliance activities across various client sites.
- Company: Established facilities management business with a supportive culture.
- Benefits: Starting salary of £28,000, ongoing training, and company benefits.
- Other info: Stable position with opportunities for growth and development.
- Why this job: Join a dynamic team and make a real impact in facilities management.
- Qualifications: Strong admin skills and experience in coordination or scheduling roles.
The predicted salary is between 28000 - 28000 € per year.
An established and growing facilities management business is looking to recruit a highly organised and dependable Facilities Coordinator to support the day-to-day coordination of maintenance, compliance, and administrative activities across a varied client portfolio.
This position would suit someone with strong administration and coordination experience who enjoys working in a fast-paced environment where organisation, attention to detail, and persistence are essential.
The successful candidate will act as a central point of coordination between clients, engineers, subcontractors, and internal teams, ensuring works are scheduled correctly, documentation is completed on time, and outstanding actions are consistently followed through to completion.
This is not a passive administrative role. We are looking for someone who is confident chasing information, maintaining high standards, and ensuring tasks are seen through properly rather than left unresolved.
Key Responsibilities include:- Coordinate planned and reactive maintenance visits across multiple client sites
- Schedule engineers and subcontractors efficiently to meet service requirements
- Liaise with clients regarding access arrangements, appointments, and work updates
- Prepare and maintain compliance and health & safety documentation including RAMS, Construction Phase Plans, Site-specific compliance records, Engineer certifications and related documentation
- Raise work orders and maintain accurate internal records and job updates
- Ensure required paperwork is submitted and completed prior to works taking place
- Monitor outstanding works, remedial actions, and compliance deadlines
- Chase engineers, subcontractors, and suppliers for updates and required documentation
- Support the coordination of small project and maintenance works from instruction through to completion
- Assist with reporting, administration, and general operational support activities
- Previous experience within an administrative, coordination, helpdesk, or scheduling role is essential
- Experience within Facilities Management, Property Maintenance, Engineering, or Construction environments would be an advantage
- Strong organisational and multi-tasking skills
- Confident communicator with a professional and assertive approach
- Able to confidently follow up on outstanding actions and maintain accountability
- Good attention to detail and ability to work accurately under pressure
- Comfortable managing multiple priorities within a busy environment
- Competent in using Microsoft Office and ideally internal management systems/CAFM software
- Reliable, proactive, and capable of working independently when required
- Starting salary of £28,000 per annum
- Stable, permanent position within a growing business
- Supportive working environment
- Ongoing training and development opportunities
- Pension and company benefits
How to Apply: Please submit your up to date CV for immediate consideration.
Facilities Coordinator in Coventry employer: Retaind Limited
Join a dynamic and supportive facilities management company in Coventry, where your organisational skills will shine as a Facilities Coordinator. With a focus on employee growth, we offer ongoing training and development opportunities, alongside a stable work environment and competitive salary. Experience a culture that values accountability and teamwork, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Coordinator in Coventry
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its clients. Show them you’re not just another candidate; you’re genuinely interested in their operations and how you can contribute to their success.
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can go a long way in keeping you top of mind. Plus, it shows you’re proactive and appreciate the opportunity.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Facilities Coordinator in Coventry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Facilities Coordinator role. Highlight your organisational skills and any relevant experience in facilities management or administration to catch our eye!
Showcase Your Communication Skills:Since this role involves liaising with clients and subcontractors, it’s important to demonstrate your confident communication style. Use examples in your application that show how you’ve effectively communicated in past roles.
Be Detail-Oriented:Attention to detail is key for this position. When writing your application, ensure there are no typos or errors. This shows us you take pride in your work and can maintain high standards.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role as quickly as possible!
How to prepare for a job interview at Retaind Limited
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Facilities Coordinator. Brush up on your knowledge of maintenance coordination, compliance documentation, and scheduling. This will help you answer questions confidently and show that you're serious about the role.
✨Show Off Your Organisation Skills
Since this role requires strong organisational skills, be ready to share examples from your past experiences where you successfully managed multiple tasks or projects. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to keep things running smoothly.
✨Communicate Like a Pro
As a Facilities Coordinator, you'll need to liaise with various stakeholders. Practice your communication skills by preparing for common interview questions. Be assertive yet professional in your responses, and don’t hesitate to ask clarifying questions if needed. This shows you're proactive and engaged.
✨Follow Up and Follow Through
Demonstrate your persistence by discussing how you’ve chased down information or followed up on outstanding actions in previous roles. This is crucial for the position, so share specific instances where your diligence led to successful outcomes. It’ll show that you’re the right fit for a fast-paced environment.
