At a Glance
- Tasks: Coordinate events and manage catering requests while ensuring smooth operations.
- Company: Join a vibrant team at Restaurant Associates, known for its inclusive culture.
- Benefits: Full-time role with opportunities for career progression and personal development.
- Other info: Dynamic work environment that values individuality and celebrates diversity.
- Why this job: Be part of creating memorable experiences in hospitality and events.
- Qualifications: Strong communication skills and experience in hospitality or event coordination.
The predicted salary is between 25000 - 30000 £ per year.
We're recruiting an experienced Administrator who is friendly, adaptable and can confidently manage general administrative duties for Restaurant Associates on a full time basis, contracted to 35 hours per week. You'll be responsible for ensuring our offices run smoothly and efficiently and will be given every opportunity to progress within a company that invests in its people, celebrates individuality, and rewards and recognises employees who go beyond the plate.
Key Responsibilities- Catering & Event Coordination
- Review menus and labels to ensure full allergen compliance.
- Coordinate bespoke menu creation in collaboration with chefs and clients.
- Handle last-minute catering requests and ensure timely responses.
- Track, manage, and charge for order cancellations where applicable.
- Communicate regularly with chefs to ensure all operational needs are met.
- Liaise with external caterers.
- Create and manage event quotes and costings.
- Maintain and monitor catering bookings via various teams.
- Administrative Support
- Provide administrative assistance to the Assistant Manager and Head of Department.
- Handle and submit the Weekly Financial Report (WFR).
- Assist in preparing weekly kitchen business briefings.
- Monitor team communication channels and escalate issues when needed.
- Seek confirming for unclear or unusual inputs on Order Confirmation documents.
- Manage invoices and ensure timely payment processing.
- Support with permit applications and Risk Assessment & Method Statements (RAMS).
- Request and compare supplier quotes for equipment and catering needs.
- Oversee equipment ordering and maintain accurate records.
- Support with HR tasks.
- Communication & Cross-Department Liaison
- Act as the primary point of contact for other departments regarding catering and hospitality needs.
- Ensure efficient communication flow between the kitchen, front-of-house, and external stakeholders.
- Strong communication and interpersonal skills
- Excellent organisational and multitasking abilities
- High attention to detail, especially with allergen and dietary requirements
- Proficient in administrative tools and catering software (e.g., CSS, WFR)
- Prior experience in hospitality, catering, or event coordination is desirable
- Proficiency in Excel, Word and other Microsoft software.
- Experience in similar fields.
Restaurant Associates provides brilliant hospitality through our food, drink and services. We work with our partners and collaborate with our clients to achieve great things together. Every day, our teams of passionate hospitality professionals strive for excellence in delivering employee dining and hospitality to some of the UK's leading workplaces as well as inspiring exceptional experiences in iconic cultural and heritage destinations.
Hospitality And Events Coordinator in London employer: Restaurant Associates UK
Join Restaurant Associates as a Hospitality and Events Coordinator, where we prioritise a vibrant work culture that celebrates individuality and fosters professional growth. With a commitment to investing in our people, we offer ample opportunities for career advancement while ensuring a supportive environment that values diversity and teamwork. Located in the heart of the UK's leading workplaces and cultural destinations, you'll be part of a passionate team dedicated to delivering exceptional hospitality experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Hospitality And Events Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues in the hospitality industry. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Get social! Use platforms like LinkedIn to connect with industry professionals and join relevant groups. Engage in conversations and share your insights to get noticed by potential employers.
✨Tip Number 3
Be proactive! Don’t just wait for job postings; reach out directly to companies you admire. Express your interest in working with them and ask if they have any upcoming opportunities.
✨Tip Number 4
Apply through our website! We’ve got loads of exciting roles waiting for you. Make sure to showcase your skills and experience that align with the Hospitality and Events Coordinator position.
We think you need these skills to ace Hospitality And Events Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Hospitality and Events Coordinator role. Highlight your organisational skills, attention to detail, and any relevant experience in catering or event coordination.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've successfully managed events or administrative tasks in the past, and don’t forget to show your enthusiasm for working with us!
Show Off Your Communication Skills:Since communication is key in this role, make sure your application is clear and concise. Use professional language but let your personality shine through – we want to see the real you!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and allows us to keep track of all applicants efficiently.
How to prepare for a job interview at Restaurant Associates UK
✨Know Your Stuff
Before the interview, make sure you’re familiar with the company’s catering and event coordination processes. Brush up on allergen compliance and menu creation, as these are key responsibilities. Showing that you understand their operations will impress the interviewers.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or events in the past. Use specific scenarios where your organisational skills made a difference. This will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Communicate Clearly
Since strong communication is crucial for this role, practice articulating your thoughts clearly. Be ready to discuss how you’ve liaised with different departments or handled last-minute requests. Good communication can set you apart from other candidates.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing a last-minute catering request or dealing with an unclear order confirmation. Think through your responses ahead of time so you can showcase your problem-solving skills during the interview.
