At a Glance
- Tasks: Coordinate events and manage catering requests while ensuring smooth operations.
- Company: Join a vibrant team at Restaurant Associates, known for exceptional hospitality.
- Benefits: Full-time role with opportunities for career progression and personal development.
- Other info: Embrace diversity and individuality in a supportive workplace culture.
- Why this job: Be part of a dynamic environment where your contributions truly matter.
- Qualifications: Strong communication skills and experience in hospitality or event coordination preferred.
The predicted salary is between 25000 - 30000 £ per year.
We're recruiting an experienced Administrator who is friendly, adaptable and can confidently manage general administrative duties for Restaurant Associates on a full time basis, contracted to 35 hours per week. You'll be responsible for ensuring our offices run smoothly and efficiently and will be given every opportunity to progress within a company that invests in its people, celebrates individuality, and rewards and recognises employees who go beyond the plate.
Key Responsibilities
- Catering & Event Coordination
- Review menus and labels to ensure full allergen compliance.
- Coordinate bespoke menu creation in collaboration with chefs and clients.
- Handle last-minute catering requests and ensure timely responses.
- Track, manage, and charge for order cancellations where applicable.
- Communicate regularly with chefs to ensure all operational needs are met.
- Liaise with external caterers.
- Create and manage event quotes and costings.
- Maintain and monitor catering bookings via various teams.
- Administrative Support
- Provide administrative assistance to the Assistant Manager and Head of Department.
- Handle and submit the Weekly Financial Report (WFR).
- Assist in preparing weekly kitchen business briefings.
- Monitor team communication channels and escalate issues when needed.
- Seek confirming for unclear or unusual inputs on Order Confirmation documents.
- Manage invoices and ensure timely payment processing.
- Support with permit applications and Risk Assessment & Method Statements (RAMS).
- Request and compare supplier quotes for equipment and catering needs.
- Oversee equipment ordering and maintain accurate records.
- Support with HR tasks.
- Communication & Cross-Department Liaison
- Act as the primary point of contact for other departments regarding catering and hospitality needs.
- Ensure efficient communication flow between the kitchen, front-of-house, and external stakeholders.
Our Ideal Administrator Will
- Strong communication and interpersonal skills
- Excellent organisational and multitasking abilities
- High attention to detail, especially with allergen and dietary requirements
- Proficient in administrative tools and catering software (e.g., CSS, WFR)
- Prior experience in hospitality, catering, or event coordination is desirable
- Proficiency in Excel, Word and other Microsoft software.
- Experience in similar fields.
Restaurant Associates provides brilliant hospitality through our food, drink and services. We work with our partners and collaborate with our clients to achieve great things together. Every day, our teams of passionate hospitality professionals strive for excellence in delivering employee dining and hospitality to some of the UK's leading workplaces as well as inspiring exceptional experiences in iconic cultural and heritage destinations.
Hospitality And Events Coordinator employer: Restaurant Associates UK
At Restaurant Associates, we pride ourselves on being an exceptional employer that values individuality and invests in the growth of our team members. Located in vibrant workplaces and iconic cultural destinations, we offer a supportive work culture that encourages collaboration and celebrates diversity, ensuring every employee has the opportunity to thrive and progress in their career. With a focus on recognition and rewarding those who go above and beyond, joining us as a Hospitality and Events Coordinator means becoming part of a passionate team dedicated to delivering outstanding experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Hospitality And Events Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the hospitality and events industry. Attend local events, join online forums, or even hit up social media groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, don’t just talk about your experience—bring examples of your work. Whether it’s a portfolio of past events or testimonials from happy clients, let your achievements do the talking.
✨Tip Number 3
Be proactive! If you see a company you love, don’t wait for them to post a job. Reach out directly and express your interest. A friendly email or a quick call can set you apart from the crowd and show your enthusiasm for joining their team.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you. By applying directly, you’ll ensure your application gets the attention it deserves. Plus, it’s a great way to show you’re serious about working with us!
We think you need these skills to ace Hospitality And Events Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Hospitality and Events Coordinator role. Highlight your organisational skills and any relevant experience in catering or event coordination to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our team. Don’t forget to mention your passion for hospitality and how you can contribute to our mission.
Show Off Your Communication Skills:Since this role involves liaising with various departments, make sure your application demonstrates your strong communication skills. Use clear and concise language, and don’t hesitate to share examples of how you've effectively communicated in past roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Restaurant Associates UK
✨Know Your Stuff
Before the interview, make sure you’re familiar with the company’s catering and event coordination processes. Brush up on allergen compliance and menu creation, as these are key responsibilities. Being able to discuss specific examples will show your understanding and enthusiasm for the role.
✨Show Off Your Organisational Skills
Prepare to demonstrate your organisational abilities during the interview. Bring examples of how you've managed multiple tasks or events in the past. You might even want to create a mock schedule or plan to showcase your multitasking prowess!
✨Communicate Clearly
Since strong communication is vital for this role, practice articulating your thoughts clearly. Think about how you would handle last-minute requests or liaise with different departments. Role-playing common scenarios can help you feel more confident.
✨Be Ready for Questions
Expect questions about your experience with administrative tools and catering software. Familiarise yourself with CSS and WFR, and be prepared to discuss how you’ve used Excel and Word in previous roles. Showing that you’re tech-savvy will definitely work in your favour!
