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- Tasks: Support logistics operations by managing orders, shipping labels, and assisting account managers.
- Company: Join a forward-thinking company that values innovation and teamwork.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a team that ensures smooth logistics processes while developing valuable skills.
- Qualifications: Strong organisational skills, good communication, and proficiency in Windows Office are essential.
- Other info: Office experience is a plus, but not required; training will be provided.
Responsive Personnel are working with a local client looking to add a logistics administrator to their growing team. This is a fantastic opportunity to work with a forward thinking company.
Purpose/Objectives of Job: Ensuring that admin support is offered and conducted for office related tasks. Ensuring tasks are completed accurately and to a high standard. Close liaison with their relevant CRM to ensure all admin related tasks are completed in a timely manner.
Responsibilities and Tasks:
- Ensuring orders are ran to the correct printing method, and ensuring these are distributed to the warehouse, either directly to workers, or to the relevant customer trays.
- Assist account managers and CRMs in completing admin related tasks but are not limited to, running of stock reports, adjustments to systems etc.
- Assisting in processing shipping labels for relevant orders where applicable.
- Ensuring that all relevant order/customer references are included on relevant shipping labels to ensure we can relate costs to them when invoicing.
- Ensuring that orders are closed with the correct costs so that the customer is invoiced correctly at the end of the week/month.
- Having a good knowledge of what carriers take what type of parcel. In turn effectively using the shipping calculator to determine the shipping costs.
- Assisting team in running KPIs if required, so that account managers can report this back to the relevant customers/company management.
- Monitoring order volumes/flows, escalating where needed to relevant account manager/CRM in order to ensure correct staffing levels are achieved.
- Keeping close relations with their CRM to ensure all daily/weekly/month tasks are completed.
- Assist in running charge sheets and the use of chess outputs to assist account managers when they are invoicing at week/month end.
- Have the ability to work to a high standard consistently, and escalate if they are not going to complete a task in a timely manner.
- Ensure that any health and safety concerns are escalated to the relevant team through the SharePoint so that action can be taken to resolve health and safety risks.
- Attend team meetings internally where required to ensure you are up to date on the latest company information.
- Answer the phone when calls are transferred through via reception, when reception is on leave, answer the phone to outside calls.
Person Specification:
- Good organisation skills.
- Reliable.
- Process driven.
- Have good communication skills.
- Articulate and numerate.
- Competent in the use of Windows Office Packages.
- Able to learn effectively to conduct day to day tasks on a logistics management system.
- Office experience is ideal, however not essential.
- Ability to work within a team, as well as individually.
Logistics Administrator employer: Responsive Personnel
Contact Detail:
Responsive Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Logistics Administrator
✨Tip Number 1
Familiarise yourself with logistics management systems and software. Since the role requires you to assist in processing shipping labels and running stock reports, having a basic understanding of these tools will give you an edge during the interview.
✨Tip Number 2
Brush up on your communication skills. As you'll be liaising closely with account managers and CRMs, being able to articulate your thoughts clearly and effectively will demonstrate your suitability for the role.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed tasks or projects in the past. This will help illustrate your ability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Research the company’s logistics processes and their preferred carriers. Understanding how they operate will not only impress your interviewers but also show that you're genuinely interested in the position.
We think you need these skills to ace Logistics Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Logistics Administrator. Emphasise your organisational skills, attention to detail, and any experience with logistics management systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific tasks from the job description, such as processing shipping labels or running stock reports, and explain how your background makes you a great fit.
Highlight Relevant Skills: In your application, clearly outline your communication skills, reliability, and ability to work both independently and as part of a team. These are key attributes for the Logistics Administrator position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Responsive Personnel
✨Showcase Your Organisational Skills
As a Logistics Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed tasks or projects in the past, highlighting your ability to prioritise and keep everything on track.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. During the interview, make sure to articulate your thoughts clearly and listen actively. You might also want to prepare examples of how you've successfully communicated with team members or clients in previous roles.
✨Familiarise Yourself with Logistics Software
Since the job involves using logistics management systems, it’s beneficial to have a basic understanding of such software. If you have experience with any relevant tools, be ready to discuss them. If not, do some research to show your willingness to learn.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to manage multiple tasks or resolve conflicts, and be ready to explain your thought process and the outcomes.
