At a Glance
- Tasks: Manage diaries, draft letters, handle billing, and organise travel for a busy law team.
- Company: Join a top-notch law firm in Inverness known for its exceptional service.
- Benefits: Enjoy hybrid working, competitive salary, life assurance, and a discretionary bonus.
- Other info: Opportunity to work with experienced professionals and gain valuable insights into the legal industry.
- Why this job: Be part of a dynamic team, develop your skills, and make a real impact in the legal field.
- Qualifications: Experience in a Personal & Family team, excellent communication, and organisational skills required.
The predicted salary is between 30000 - 42000 € per year.
An exceptional law firm in Inverness is looking for an experiencedExecutive Assistantwho has experience of workingwithin a busy Personal & Family Team
What youll do
Diary management makes and amends appointments, arranges meeting rooms
Responsible for drafting letters of engagement
Pay invoices in compliance with office internal procedures
Assist with billing, attend team/billing meetings, prepare bill and narratives for lawyers to sign off
Sourcing travel and accommodation, organising all aspects of travel
Minute taking where appropriate
If required type and amend all client correspondence, legal documents (often confidential) and PowerPoint presentations
Liaise with legal document specialist to ensure the completion of all BigHand dictation and documents within the required timescales assisting where necessary
Provide assistance to other executive assistants in the Personal and Family team as required and under the direction of the secretarial engagement manager
- Should have knowledge and experience of working within a busy Personal and Family team
Should be used to working under pressure, often with tight deadlines
Excellent communication skills and confident in dealing with people at all levels
Excellent organisational skills
Proficient in Word track changes/mail merge, Outlook diary management, contacts, tasks , Excel, PowerPoint
Experience of Aderant (preferred but not essential), Experience of DMS (preferred but not essential), Experience of BigHand (preferred but not essential)
Accurate and competent in document production including formatting and presentation
What youll receive
Based in the Inverness office - Hybrid working
Competitive salary
Life Assurance
Discretionary bonus
Whats next?
ContactSusanfor more info or apply via the link below.
Equal Opportunities
Cross Resourcingis committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.
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Executive Assistant in Beauly employer: Resourcing Group
Join an exceptional law firm in Inverness, where you will thrive in a supportive and dynamic work culture that values collaboration and professional growth. As an Executive Assistant, you will benefit from competitive salaries, hybrid working options, and opportunities for personal development, all while contributing to a team dedicated to excellence in the Personal & Family sector. With a commitment to equal opportunities and a focus on employee well-being, this firm is an outstanding choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Beauly
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, like Aderant and BigHand. Even if you don't have direct experience, showing that you've researched these tools and understand their functions can set you apart.
✨Tip Number 2
Highlight your ability to manage multiple tasks under pressure. Prepare examples from your past experiences where you successfully handled tight deadlines or complex scheduling, as this is crucial for an Executive Assistant role.
✨Tip Number 3
Network with professionals in the legal field, especially those who work in Personal and Family teams. Engaging with them on platforms like LinkedIn can provide insights into the role and may even lead to referrals.
✨Tip Number 4
Prepare to discuss your communication skills in detail during the interview. Think of scenarios where you effectively liaised with different stakeholders, as strong communication is key in this position.
We think you need these skills to ace Executive Assistant in Beauly
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in diary management, document production, and communication skills. Use specific examples from your previous roles that demonstrate your ability to work under pressure and meet tight deadlines.
Craft a Compelling Cover Letter:Write a cover letter that addresses the specific requirements of the Executive Assistant role. Mention your familiarity with tools like Word, Outlook, and Excel, and express your enthusiasm for working within a busy Personal & Family Team.
Showcase Your Skills:In your application, emphasise your organisational skills and your experience with billing and minute-taking. If you have any experience with Aderant, DMS, or BigHand, be sure to include that as well.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all information is accurate and that your documents are professionally formatted, reflecting your competence in document production.
How to prepare for a job interview at Resourcing Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage diaries and appointments is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or managed multiple tasks under pressure.
✨Demonstrate Communication Proficiency
Excellent communication skills are a must for this role. During the interview, highlight instances where you've effectively communicated with various stakeholders, especially in high-pressure situations.
✨Familiarise Yourself with Relevant Software
While experience with Aderant, DMS, and BigHand is preferred but not essential, it’s beneficial to show your proficiency in Word, Outlook, Excel, and PowerPoint. Be ready to discuss how you've used these tools in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle tight deadlines. Prepare scenarios from your past experiences where you successfully navigated challenges, particularly in a busy Personal & Family team environment.
