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- Tasks: Manage diaries, draft letters, assist with billing, and organise travel.
- Company: Join a top law firm in Inverness known for its supportive culture.
- Benefits: Enjoy hybrid working, competitive salary, life assurance, and a discretionary bonus.
- Why this job: Be part of a dynamic team, develop your skills, and make a real impact.
- Qualifications: Experience in a busy Personal & Family team, excellent communication, and organisational skills required.
- Other info: Opportunity to work with experienced professionals and gain valuable insights.
The predicted salary is between 30000 - 42000 £ per year.
An exceptional law firm in Inverness is looking for an experiencedExecutive Assistantwho has experience of workingwithin a busy Personal & Family Team
What youll do
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Diary management makes and amends appointments, arranges meeting rooms
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Responsible for drafting letters of engagement
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Pay invoices in compliance with office internal procedures
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Assist with billing, attend team/billing meetings, prepare bill and narratives for lawyers to sign off
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Sourcing travel and accommodation, organising all aspects of travel
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Minute taking where appropriate
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If required type and amend all client correspondence, legal documents (often confidential) and PowerPoint presentations
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Liaise with legal document specialist to ensure the completion of all BigHand dictation and documents within the required timescales assisting where necessary
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Provide assistance to other executive assistants in the Personal and Family team as required and under the direction of the secretarial engagement manager
What you\’ll need
- Should have knowledge and experience of working within a busy Personal and Family team
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Should be used to working under pressure, often with tight deadlines
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Excellent communication skills and confident in dealing with people at all levels
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Excellent organisational skills
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Proficient in Word track changes/mail merge, Outlook diary management, contacts, tasks , Excel, PowerPoint
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Experience of Aderant (preferred but not essential), Experience of DMS (preferred but not essential), Experience of BigHand (preferred but not essential)
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Accurate and competent in document production including formatting and presentation
What youll receive
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Based in the Inverness office – Hybrid working
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Competitive salary
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Life Assurance
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Discretionary bonus
Whats next?
ContactSusanfor more info or apply via the link below.
Equal Opportunities
Cross Resourcingis committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age.
JBRP1_UKTJ
Executive Assistant employer: Resourcing Group
Contact Detail:
Resourcing Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, like Aderant and BigHand. Even if you don't have direct experience, showing that you've taken the initiative to learn about these tools can set you apart.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects under tight deadlines. Be ready to discuss these experiences during any interviews.
✨Tip Number 3
Network with professionals in the legal field, especially those who work in personal and family law. They might provide insights into the role and even refer you to opportunities within their firms.
✨Tip Number 4
Prepare for potential interview questions by practising your responses to scenarios involving diary management and communication with clients. This will help you demonstrate your readiness for the fast-paced environment of a law firm.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in personal and family law, diary management, and document production. Use specific examples to demonstrate your organisational skills and ability to work under pressure.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Emphasise your communication skills and experience with tools like Word, Outlook, and Excel, as well as any familiarity with Aderant or BigHand.
Showcase Your Skills: In your application, clearly outline your proficiency in document production and your ability to manage tight deadlines. Mention any experience you have with minute taking and liaising with legal professionals.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all information is accurate and that your documents are well-formatted, reflecting your attention to detail.
How to prepare for a job interview at Resourcing Group
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully handled diary management, organised meetings, or coordinated travel arrangements in previous roles.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable discussing your experience with software like Word, Outlook, and Excel. If you have any knowledge of Aderant, DMS, or BigHand, be ready to highlight that as well, even if it's not essential.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you handle pressure and tight deadlines. Think of specific situations where you had to prioritise tasks or manage conflicting demands, and be prepared to explain your thought process.
✨Demonstrate Excellent Communication Skills
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively communicated with team members and clients in past positions.