SmartRecruiters Functional Lead in Devon, Plymouth

On behalf of MHCLG, we are looking for a SmartRecruiters Functional Lead (Inside IR35) for a 6 month contract based REMOTELY with ad hoc office attendance
The Ministry of Housing, Communities and Local Government (MHCLG) is a department dedicated to changing and improving lives in the UK. We support local governments and empower communities, by delivering safe, secure homes that people need. To make sure we deliver, we sponsor 14 arm's length bodies, including Homes England, the Planning Inspectorate and HM Land Registry, which are critical to our mission.
We are seeking an experienced SmartRecruiters Functional Lead / Functional Consultant to act as the product and business process expert for our recruitment platform. Working closely with Resourcing SMEs, Digital teams and third-party suppliers, you will translate business requirements into effective functional solutions that maximise the value of SmartRecruiters.
You will play a key role in configuring, optimising and governing the platform, ensuring compliance with Central Government requirements and integration with SAP Employee Central
As a SmartRecruiters Functional Lead, your main responsibilities will be:
* Act as the functional lead and subject matter expert for SmartRecruiters.
* Provide expert advice and guidance on SmartRecruiters capabilities, functionality and best practice.
* Ensure platform configuration supports recruitment policies, processes, legislative requirements and organisational objectives.
* Lead workshops with HR, recruitment and business stakeholders to gather, analyse and document requirements.
* Design and implement improved end-to-end recruitment processes that enhance user and candidate experience.
* Analyse current recruitment practices and identify opportunities for automation, optimisation and continuous improvement.
* Configure and maintain SmartRecruiters modules including Requisitions, Job Advertising, Candidate Management, Workflows, Approvals, Interview Scheduling, Offer Management, Reporting & Analytics, Embedded AI functionality and MeVitae integration.
* Assess the impact of proposed configuration changes and ensure appropriate governance and controls are applied.
* Produce functional specifications, process maps and supporting documentation in line with organisational standards.
* Develop meaningful recruitment dashboards, reports and analytics to support decision-making.
* Ensure data quality, consistency, compliance and effective reporting across the platform.
* Analyse recruitment performance metrics and provide recommendations for service improvement.
* Support workforce planning and wider organisational reporting requirements.
* Develop training materials, user guides and knowledge articles.
* Deliver workshops and training sessions to business users and stakeholders.
* Support user adoption, engagement and change management activities.
* Manage relationships with third-party suppliers and service providers.
* Ensure recruitment processes comply with employment legislation, GDPR, security and audit requirements.
* Maintain accurate system documentation, process maps and configuration records.
* Support integration activities with SAP Employee Central and other associated systems
Essential:
* Significant experience working with SmartRecruiters in a Functional Lead, Functional Consultant, Product Owner or Business Systems role.
* Strong understanding of end-to-end recruitment and talent acquisition processes.
* Experience configuring recruitment workflows and business processes within SmartRecruiters.
* Proven ability to gather, analyse and document business requirements.
* Experience facilitating workshops with senior stakeholders.
* Strong analytical and problem-solving skills.
* Experience managing third-party suppliers and service providers.
* Understanding of reporting, KPI development and data management.
* Excellent communication, stakeholder management and influencing skills.
Desirable:
* Experience supporting SmartRecruiters implementations or large-scale transformation programmes.
* Experience integrating SmartRecruiters with HR, ERP and identity management platforms.
* Knowledge of Civil Service recruitment processes.
* Experience working within Agile delivery environments.
* Familiarity with SAP SuccessFactors and SAP Employee Central.
* SmartRecruiters certification or equivalent practical experience.
Please be aware that this role can only be worked within the UK and not Overseas.
Disability Confident
As a member of the Disability Confident Scheme, MHCLG guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group. This scheme encourages candidates with a disability and/or neurodivergence to apply. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.
Armed Forces Covenant
MHCLG guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group. In exceptional circumstances, we may also need to apply the desirable criteria in our shortlisting process which may include holding active security clearance.
In applying for this role, you acknowledge the following 'this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different'.

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