At a Glance
- Tasks: Support the operations team in ensuring smooth daily processes and compliance activities.
- Company: Established distributor in Poole with a focus on teamwork and development.
- Benefits: 33 days holiday, pension, free parking, gym discounts, and ongoing training.
- Other info: Great career growth opportunities in a supportive environment.
- Why this job: Join a dynamic team and make a real impact on operational efficiency.
- Qualifications: Experience in administration or coordination, with strong organisational skills.
Job Location: Poole, Dorset
Job Type: Permanent
Salary: Up to £29,000 per annum
Hours: 37.5 hours per week, Monday – Friday 9.00am – 5.00pm
Benefits: 33 days holiday (inc Bank holidays), Company pension; Free onsite parking; Company social events; Gym membership discount; Ongoing support, development and training
We are currently recruiting for a well-established distributor based in Poole who are recruiting for an Operations Coordinator on a permanent basis. Within this role you will be supporting the operations team to ensure the smooth running of facilities, contractors, compliance activities, reporting, training coordination and day-to-day operational processes.
Key duties will include:
- Operations:
- Provide day-to-day coordination and administrative support to the Operations team.
- Attend meetings and produce accurate meeting minutes, actions and follow-up documentation where required.
- Prepare operational reports, presentations and supporting documentation.
- Maintain accurate filing systems, records and operational documentation.
- Support continuous improvement initiatives and operational process reviews.
- Facilities:
- Obtain quotations for repairs, maintenance works and facilities-related services.
- Liaise with contractors, suppliers and service providers to ensure works are completed safely, efficiently and within agreed service levels.
- Coordinate contractor control processes, including site access, permits, inductions and supporting documentation where required.
- Coordinate contractor visits and maintain accurate contractor records.
- Maintain maintenance records, service schedules and contractor documentation.
- Monitor service contracts and supplier agreements to ensure documentation remains current and contracts do not expire.
- Health and Safety:
- Provide administrative support to the Health & Safety Manager.
- Maintain health & safety records, documentation and compliance trackers.
- Coordinate health & safety inspections, audits and scheduled compliance activities.
- Coordinate external training bookings where required.
- Maintain training records.
For this role you will have:
- Experience of working in an administration / coordination role.
- Experience working in a health & safety, warehouse, logistics or manufacturing industry.
- Excellent organisational and coordination skills.
- High level of accuracy and attention to detail.
- Ability to prioritise workload and manage multiple tasks.
- Good IT skills, including Microsoft Office (Excel, Word, Outlook).
- Ability to gather, analyse and present operational data and KPI information.
For more information on this position, company or to apply for this role, please either contact our recruitment team or send your CV. Those who have the right skills and experience, our aim is that you will hear back from us within 24 hours but due to the high number of applications we are receiving at present, we are unable to respond to every application individually so if you do not hear from us within 3 days, please assume that your application at this stage has not been successful. As new positions arise, we will review any applications already made to us and may contact you about other suitable roles.
Resource Recruitment is an equal opportunities employer and is committed to a policy of treating all its employees and job applicants equally.
Operations Coordinator in Poole employer: Resource Recruitment
Join a well-established distributor in Poole as an Operations Coordinator, where you will thrive in a supportive work culture that prioritises employee development and well-being. Enjoy generous benefits including 33 days of holiday, a company pension, and discounts on gym memberships, all while contributing to a team dedicated to operational excellence and continuous improvement. This role offers a unique opportunity to grow within a dynamic environment, ensuring your skills are nurtured and your contributions are valued.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator in Poole
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how they align with your skills. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your experience effectively during the real deal.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for talented individuals like you to join our team!
We think you need these skills to ace Operations Coordinator in Poole
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Coordinator role. Highlight your relevant experience in administration and coordination, especially in health & safety or logistics. We want to see how your skills match what we're looking for!
Show Off Your Organisational Skills:In your application, emphasise your organisational and coordination skills. Give examples of how you've managed multiple tasks or projects successfully. This will help us see that you can handle the day-to-day operations smoothly.
Be Clear and Concise:When writing your cover letter, keep it clear and concise. Make sure to address how you meet the key duties listed in the job description. We appreciate straightforward communication, so get to the point while showcasing your enthusiasm!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at Resource Recruitment
✨Know Your Operations Inside Out
Before the interview, make sure you understand the key responsibilities of an Operations Coordinator. Familiarise yourself with the company's operations, compliance activities, and how they manage facilities. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Prepare for Scenario Questions
Expect to be asked about how you would handle specific situations related to operations and health & safety. Think of examples from your past experience where you've successfully coordinated tasks or improved processes. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Showcase Your Organisational Skills
As an Operations Coordinator, organisation is key. Bring examples of how you've maintained accurate records or managed multiple tasks effectively. You might even want to prepare a brief presentation or report to demonstrate your ability to gather and present operational data.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, ongoing improvement initiatives, or how success is measured in the role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
