TA Recruitment Coordinator (intermediate)

Our client in the hospitality industry is seeking a Talent recruitment coordinator on a contract basis.

Duration: 3-4 months (incorporation/Ltd contract) with option to convert to full time per

Location: Hybrid, Surrey – UK

Responsibilities:

• Serve as a point of contact for recruiters, candidates, and hiring managers throughout the hiring process.
• Assist recruiters (up to 4) with recruiting initiatives, such as department open houses and social media outreach.
• Schedule interviews and manage candidate travel logistics when necessary.
• Process and track candidate travel expenses.
• Initiate and monitor background verifications and credential checks.
• Provide onboarding essentials for new shoreside hires, if required.
• Review drug test and background results, escalating issues to the TA Leadership team when necessary.
• Prepare and send offer letters to selected candidates.
• Compile and manage electronic new hire paperwork for personnel files.
• Ensure all new hire forms are completed, returned, and moved to “hired” status in the HR system.
• Generate and maintain weekly recruiting status reports.
• Administer backend PeopleSoft changes and escalate HRIS issues as needed.
• Follow Talent Acquisition (TA) and Human Resources (HR) policies and processes.
• Perform other duties as assigned by supervisors or management.

Requirements

• Minimum of 2 years’ experience in a fast-paced administrative role.
• Experience interacting with executives and employees across various organizational levels (preferred).
• Bachelor’s degree or equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Knowledge of Applicant Tracking Systems (ATS) and HRIS platforms (preferred).
• Strong customer service skills with a proactive, responsive approach.
• Excellent team collaboration abilities.
• Ability to multitask, prioritize, and manage daily workflows effectively.