At a Glance
- Tasks: Support Project Coordinators with admin tasks in a fast-paced fit-out environment.
- Company: Join a dynamic team in Yeovil, Somerset, focused on project management.
- Benefits: Gain valuable experience, with potential for contract extension based on performance.
- Other info: Collaborative office culture with opportunities for growth.
- Why this job: Be part of exciting projects and develop your organisational skills.
- Qualifications: Previous admin experience and strong Microsoft Office skills required.
We are seeking a highly organised and proactive Project Administrative Assistant to support our Project Coordinators (and Project Managers) within a fast-paced fit-out environment. This role will play a key part in preparing projects for commencement, ensuring all administrative processes, documentation, and project records are accurate and ready for delivery. The successful candidate will be detail-oriented, able to manage multiple tasks simultaneously, and comfortable working closely with various internal stakeholders to support project mobilisation activities.
Key Responsibilities
- Provide administrative support to Project Coordinators across multiple projects
- Assist with project setup and mobilisation activities prior to project commencement
- Prepare, compile, and maintain project documentation, ensuring accuracy and completeness
- Create and update project folders, trackers, schedules, and filing systems
- Coordinate the collection of subcontractor and supplier documentation, including insurances, certifications, and compliance records
- Support the preparation of project packs, reports, and site documentation
- Input and maintain project data within company systems and databases including SAGE and MS 365 packages
- Monitor outstanding documentation and follow up with relevant parties as required
- Assist with raising purchase orders and processing project-related paperwork
- Organise meetings, take minutes where required, and distribute actions to relevant team members
- Maintain accurate records and ensure all documentation is stored in accordance with company procedures
- Provide general office administration support to the wider project team
Essential Skills
- Previous experience in an administrative or office support role
- Strong organisational skills with excellent attention to detail
- Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams
- Excellent verbal and written communication skills
- Ability to prioritise workload and manage multiple tasks effectively
- Professional and proactive approach to work
- Strong data entry and document management skills
And in return
- Opportunity to gain experience within a successful project management and fit-out setting
- Exposure to a variety of projects
- Supportive and collaborative office environment
- Potential for contract extension depending on performance and business requirements
Project Admin Assistant (3 month fixed term contract) Operations · Yeovil, Somerset employer: Resolution Interiors Limited
Resolution Interiors Limited is an excellent employer, offering a vibrant work culture that fosters collaboration and innovation in the heart of Birmingham. Employees benefit from ongoing professional development opportunities, competitive remuneration, and a supportive environment that values work-life balance, making it an ideal place for those looking to make a meaningful impact in the retail and commercial fit-out sector.
Contact Details:
Resolution Interiors Limited Recruitment Team
