Cadet Quartermaster

JOB DESCRIPTION

(CQM)

Job Grade

D (All Hours Worked)

Department

Sector Professional Support Staff (PSS)

Reporting to

• Cadet Executive Officer (CEO) of the relevant sector
• Overall Purpose of the Job
• The Cadet Quartermaster (CQM) is a Crown Servant and a full-time civilian employee of the Reserve Forces’ and Cadets’ Association for Greater London (GL-RFCA).

The CQM is a member of the Professional Support Staff (PSS) which provide essential administrative and logistic support to the Army Cadet Force (ACF) within that Sector.

• As the lead for all logistic matters the CQM is accountable to the Chief Executive through the CEO and Head of Cadets and Youth for the provision of logistic support to the ACF in accordance with the policies laid down by the RFCA and Ministry of Defence (Mo D) Regulations utilising the Westminster G4 Stores and other IT System.
• Responsible for the Line Management of the G4 staff; CSA and CAAs.
• Although the CQM does not formally deputise for the CEO when they are absent, they are to be aware of the CEO’s main responsibilities.
• Primary Activities/Duties

Stores Accounting

• Maintenance and management of all Sector stores accounts and the implementation of a system of control and co-ordination for the secure storage, receipt, issue and accounting of all equipment on issue to the Sector including weapons, ammunition, clothing, vehicles and stores (including training stores, accommodation stores and loan stores).
• Maintenance of Special Stores Registers as required.
• Preparation of documentation for items requiring workshop repair, management of back-loading and, where necessary, replacement.
• Management of public accounts in respect of rations and PRI including the handling of petty cash.
• Recovery of clothing and completion of documentation (case files) for all losses in accordance with current Mo D regulations.
• Control and management of weapons and ammunition allocated the Sector, including their correct storage in accordance with current security regulations.
• Maintenance and accounting for all Sector owned stores.
• Preparation of all accounts and ledgers for audit and stocktaking by outside agencies including the Logistic Support Assurance & Inspection (LSA&I) and Land Equipment Assurance Inspection (LEA).

Checks and Examinations

• Management of all Stocktaking and managerial examination of accounts including Equipment, Miscellaneous, Loan, Rations, Clothing and Accommodation accounts throughout the Unit in line with Defence logistics Framework (DLF) and all relevant publications.
• Supervisory visits to Company and Detachments in conjunction with CAA’s which will cover G4 aspects of their responsibilities.
• Checks on stores and accommodation at Company HQ and Detachments on changes of command.
• Ensuring corrective action is taken on all external inspection (Fire, Range, LEA, MEI, LSA&I, Ammo, Rations) reports.

Accommodation and Accommodation Stores

• Facilities Management of the Sector Training Centre and Stores, including reporting of faults.
• Raise works services for building repairs.
• Supply, maintain and replace furniture, furnishings and, in association with the Unit Fire Officer, maintenance, servicing and inspection of fire-fighting equipment within the Sector.

Supervision

• Supervision of G4 responsibilities of the CAAs and following up action on CAA detachment reports.
• Act as Supervising Officer for catering including contract catering at camps.
• Management of the Sector laundry and dry cleaning contract.

Support to Training (including Camp) and Activities

• Provide logistic support to weekend training and activities at Sector level and, where necessary, arrange for temporary loans from appropriate sources of items needed to support such training and activities.
• Demand, collect and return of all loan items issued for annual camps.
• Provide detailed allocation of sub unit accommodation for annual camps including handover/takeover procedures.
• Indenting for and control of Operational Ration Packs (ORP) from Log Sp, on repayment from ACF sub units.

Provision of Advice and Director of Policy

• Provide professional advice to the Commandant and CEO on G4 matters such as catering, weapons, ammunition and equipment management, hazardous substances, fuel efficiency, vehicle management and building maintenance.
• Assist the CEO in the production and implementation of the SHEF Management Action Plan.
• Direct and supervise the CAA on frost precautions to be taken at ACF properties.

Transport

• As the Sector Transport Manager the CQM is required to

• Maintain and up to date list of authorised drivers;
• Control work tickets, FMT 600 and vehicle accident forms;
• Be responsible for the overall organisation and control of Sector vehicles including repairs, servicing, MOT and allocation of vehicles for training;
• Arrange the hire of vehicles as required.
• Safety, Health, Environment, Fire and Sustainable Development (SHEFSD)
• Nominate and support the Unit Fire Officer and, in accordance with the DFR (A) Fire Safety Management Plan, issue the fire safety equipment, orders and signs for all ACF properties, supervise the regular testing of equipment and action any reports or inspection recommendations.
• Act as the Sector representative on the GLRFCA) Health and Safety Committee, if required.
• Act as the focal point for the preparation of site risk assessments for ACF properties within the Sector covering buildings and external areas and, where appropriate, manual handling and work equipment.
• Act as the energy and fuel efficiency officer for the Sector on behalf of the GL RFCA Chief Executive.
• Security
• Act as the Assistant Unit Security Officer and is to control the security arrangements as detailed by the CEO, for locations including the Unit ammunition store, armouries and all security keys.
• Miscellaneous
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