At a Glance
- Tasks: Manage supplier invoices from receipt to payment validation, ensuring compliance and coordination.
- Company: Join a dynamic team in a growing company focused on finance and supply chain.
- Benefits: Gain valuable experience, develop your skills, and enjoy a collaborative work environment.
- Other info: 6-month contract with opportunities for growth and learning.
- Why this job: Make an impact by streamlining processes and enhancing efficiency in the supply chain.
- Qualifications: Bac +2/+3 in management, accounting, or logistics with 2-5 years of relevant experience.
The predicted salary is between 30000 - 40000 € per year.
Dans le cadre de notre développement, nous recrutons un(e) Assistant(e) Administratif·ve Finance et Supply Chain. Rattaché(e) au Responsable Supply Chain, vous intervenez en étroite collaboration avec les équipes Finance et Opérationnelles.
Votre mission principale sera d’assurer le traitement des factures fournisseurs, de leur réception jusqu’à leur validation pour paiement, en veillant à leur conformité, à leur traçabilité ainsi qu’à la bonne coordination entre les différents services.
Pour cela, vos missions seront les suivantes :
- Traitement administratif des factures fournisseurs : Réception, vérification et enregistrement des factures dans l’outil interne.
- Contrôle de conformité : numéro de commande, bon projet, montant, libellé et imputation analytique.
- Gestion des anomalies (factures sans commande, erreurs de référence, documents incomplets).
- Relance des fournisseurs en cas d’anomalies ou de documents manquants.
- Coordination interne et validation : Solliciter les opérationnels pour validation des prestations et montants.
- Obtenir les numéros de commande internes auprès des départements concernés si absents.
- Suivre l’avancement des validations et des paiements avec la Finance.
- Suivi et reporting : Volume de factures reçues / traitées, factures bloquées ou en attente, délais moyens de traitement, conformité factures / commandes.
- Mettre à jour les tableaux de bord de suivi.
- Communiquer régulièrement l’état d’avancement à la Supply Chain et à la Finance.
Livrables attendus :
- Base de suivi des factures à jour et exhaustive.
- Liste consolidée des anomalies résolues et factures validées.
- Reporting hebdomadaire clair sur les KPIs de traitement.
- Processus de circulation des factures stabilisé et documenté en fin de mission.
Profil recherché : Vous êtes titulaire d’un Bac +2/+3 en gestion, comptabilité ou logistique et vous justifiez d’une expérience de 2 à 5 ans dans un environnement administratif en lien avec la finance ou la supply chain. Vous maîtrisez Excel ainsi qu’un ERP (SAP, Oracle ou équivalent) et vous avez une bonne connaissance du cycle commande–facturation–paiement. Organisé(e), rigoureux(se) et réactif(ve), vous êtes capable de gérer les relances et de coordonner plusieurs interlocuteurs en parallèle.
Durée : 6 mois (CDD)
Assistant.e Administrative Supply Chain in Kent employer: RES
Join a dynamic and supportive team as an Assistant.e Administrative Supply Chain, where your contributions will directly impact our operational efficiency. We offer a collaborative work culture that values employee growth, providing opportunities for professional development and skill enhancement in a thriving environment. Located in a vibrant area, our company ensures a fulfilling work-life balance with competitive benefits and a commitment to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant.e Administrative Supply Chain in Kent
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and supply chain sectors. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of invoice processing and ERP systems. We want you to feel confident discussing your experience with tools like SAP or Oracle during those crucial moments.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed multiple tasks or resolved anomalies in past roles. This will help you stand out as the perfect fit for the Assistant.e Administrative Supply Chain position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Assistant.e Administrative Supply Chain in Kent
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Assistant.e Administrative Supply Chain role. Highlight relevant experience in finance and supply chain, and don’t forget to mention your skills with Excel and ERP systems like SAP or Oracle.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've handled invoice processing or coordination in the past to show us what you can bring to the table.
Showcase Your Organisational Skills:Since this role requires a lot of coordination and organisation, make sure to highlight any experiences where you’ve successfully managed multiple tasks or projects. We want to see that you can keep everything running smoothly!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at RES
✨Know Your Stuff
Make sure you understand the ins and outs of the finance and supply chain processes. Brush up on your knowledge of invoice processing, compliance checks, and how to handle anomalies. This will show that you're not just interested in the role but also prepared for it.
✨Excel Skills Are Key
Since you'll be working with Excel and possibly an ERP system, be ready to discuss your experience with these tools. Maybe even practice a few Excel functions or scenarios that could come up in the job. It’ll give you a leg up and demonstrate your technical skills.
✨Show Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or coordinated with different teams. Highlight your ability to stay organised and keep track of invoices and payments, as this is crucial for the role.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics, the tools they use, or how they measure success in the role. This shows your genuine interest and helps you gauge if the company is the right fit for you.
