Office Coordinator (Part time) in Glasgow

Do you want to work to make Power for Good? We are the world's largest independent renewable energy company, guided by a simple yet powerful vision: to create a future where everyone has access to affordable, zero carbon energy. Achieving our ambitions would be impossible without our people, as we tackle some of the world's toughest problems. Our employees are our most important asset, which is why we continually invest in them.

RES is a family with a diverse workforce, dedicated to the personal and professional growth of our people, no matter what stage of their career they are at. We promise rewarding work that makes a real impact, the chance to learn from inspiring colleagues across a growing global network, and opportunities to grow personally and professionally. Our competitive package offers a wide range of benefits and rewards.

The position is based at our newly refurbished office in Glasgow and reports to the UK Head of Facilities. The Office Coordinator plays a key role in supporting our business. Based on reception, you will work closely with our admin teams across the UK and the multidisciplinary teams at our Glasgow office. The role is offered on a part-time basis, working 25 hours per week over 5 days.

Accountabilities:

• Overall responsibility for all reception tasks including answering the switchboard, greeting visitors, organising refreshments for external meetings, opening and distributing post, arranging couriers, organising access passes, managing meeting rooms, and staff car parking.
• Provide administrative support for our other offices and projects as required.
• Carry out routine office health & safety audits.
• Fulfil the role of Office First Aid and Fire Marshall (training provided).
• Coordinate DSE assessments for colleagues across the UK.
• Organise general office repairs, office supplies, and coordinate with contracted cleaning services.
• Arrange meeting refreshments, kitchen supplies, and maintain cleanliness of the office during working hours.
• Support new starter office inductions, assisting HR and IT with new starter requirements.
• Support a wider team in organising charity events and office socials including the Christmas party.
• Provide administrative support to the wider business which may include supporting legal, communications, and development aspects of the business.

Knowledge:

• Awareness of Health & Safety Hazards in the workplace.

Skills:

• Excellent communication skills at all levels.
• Ability to multitask and prioritise workload.
• Good attention to detail.
• Friendly and flexible approach.
• Self-motivated, able to work with minimal supervision.
• Proficient user of Office 365 including Outlook, Excel, Word, and PowerPoint.

Experience:

• Previous Administrative Experience.

Qualifications:

• Whist not essential, qualifications in first aid training and fire marshal training would be desirable.

At RES, we celebrate difference as we know it makes our company a great place to work. Encouraging applicants with different backgrounds, ideas, and points of view, we create teams who work together to solve complex problems and design practical solutions for our clients.