EA to Senior Executive (COO, MD, RFS)

The following content displays a map of the job's location - Willington Rd Repton

Full-time - 40 hours per week. This will typically be Monday – Friday 8.30am – 5.30pm, however some flexibility may be required.

Location:

Willington Rd Repton

Closing Date:

23/07/2026

Department:

Administration

Region / Division:

1. Repton School

Job Role:

Support

Package Description

Contract: Permanent, All year round OR high FTE (to be discussed)

Hours: Full-time - 40 hours per week. This will typically be Monday – Friday 8.30am – 5.30pm, however some flexibility may be required.

Location: Repton School with occasional travel to other Sites within the Repton Family of Schools

Benefits: Pension Scheme, Free onsite parking, Free Sports Centre membership.

Job Introduction

Repton School is seeking to appoint an Executive Assistant to COO and MD RFS.

The Executive Assistant will provide support to the Repton Group COO and the MD of the Repton Family of Schools (RFS), ensuring a smooth-running, efficient, and professional office through the proactive management of administrative, organisational, and communication activities. Acting with exceptional attention to detail, anticipation of needs, and absolute discretion, the role is critical in enabling the COO and MD to focus on strategic priorities.

The Executive Assistant will manage correspondence, meetings, information flow, and day-to-day operations across the COO and MD of RFS offices, including the coordination of travel, itineraries, and logistics. The role also supports governance processes, international activity, and key stakeholder engagement across Repton’s national and global networks.

As a close and confidential partner to the COO and MD, the Executive Assistant plays a vital role in maintaining operational effectiveness, professionalism and clarity in a fast-paced, domestic and international environment.

Main Responsibilities

Office and Executive Support

• Ensure the efficient, professional, and smooth running of the COO and MD offices by proactively anticipating needs, managing complex diaries and prioritising competing demands.
• Organise and coordinate regular and ad hoc meetings, including internal and external engagements.

Correspondence and Communication

• Manage correspondence, including reviewing, researching, prioritising, and routing communications appropriately.
• Manage phone and virtual communications, exercising sound judgement and discretion.

Meeting Coordination and Follow-Up

• Schedule meetings across the UK and multiple time zones internationally.
• Prepare agendas, briefing papers, and supporting documentation.

International Travel and Itineraries

• Book and manage all aspects of domestic and international travel, including flights, accommodation, visas where required, and ground transport.
• Working alongside the RFS Head of Partnerships and other staff as required, prepare itineraries and briefing packs for international travel, school visits, conferences, and events.
• Build effective working relationships across the organisation and with international partners, representing the organisation with professionalism and diplomacy.

Confidentiality and Professional Standards

• Uphold the highest standards of confidentiality, discretion, and integrity in all aspects of the role.
• Handle sensitive information and communications in line with organisational policies and GDPR requirements.
• Demonstrate exceptional attention to detail, initiative, and a proactive approach to problem-solving and time management.
• Work alongside the Group Secretary to ensure timely collation of board papers in line with established timetables.