At a Glance
- Tasks: Support the CEO and COO with diary management, travel coordination, and meeting scheduling.
- Company: Join a dynamic London-based company committed to diversity and inclusion.
- Benefits: Gain valuable experience in a fast-paced environment with a focus on professional growth.
- Other info: Collaborate with a supportive team and enjoy a flexible work culture.
- Why this job: Make a real impact while developing your organisational and communication skills.
- Qualifications: Proactive attitude, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 35000 - 45000 £ per year.
This London‑based role offers the opportunity to make a significant impact through proactive organisation and excellent communication skills while supporting the CEO and COO with diary and inbox management, travel coordination, expense handling, and meeting scheduling.
Responsibilities
- Provide full diary and inbox management for the CEO and COO, ensuring schedules are prioritised, efficient, and conflict‑free.
- Act as the first point of contact for executives, managing queries from internal stakeholders and external clients.
- Proactively complete tasks and follow instructions from executives in a timely and accurate manner.
- Coordinate and schedule internal and external meetings, liaising with key stakeholders as needed.
- Ensure executives are well‑prepared for meetings by providing relevant materials, agendas and briefings.
- Manage expenses in line with company processes and arrange all travel, including trains, flights and accommodation.
- Support the organisation and delivery of large partner meetings and events.
- Work collaboratively with the wider team, including other EAs, to provide seamless support.
- Assist with ad‑hoc tasks and responsibilities as required by the CEO, COO or the executive team.
Qualifications & Skills
- Proactive, can‑do attitude with a willingness to take initiative.
- Strong organisational skills and excellent attention to detail.
- Ability to work independently and manage multiple priorities effectively.
- Confident in using Microsoft Office tools, including Outlook, Teams, PowerPoint and Excel.
- Excellent communication skills, able to engage confidently with senior stakeholders and external clients.
- Strong time‑management skills, consistently delivering tasks in a timely manner.
Equal Opportunities
Reply is an Equal Opportunities Employer and is committed to embracing diversity in the workplace. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type regardless of age, sexual orientation, gender identity, pregnancy, religion, nationality, ethnic origin, disability, medical history, skin colour, marital status or parental status, or any other characteristic protected by the Law. Reply is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, please let us know of any Reasonable Adjustments you may need.
Executive Assistant - 12-Month FTC employer: Reply Ltd
At Reply, we pride ourselves on fostering a dynamic and inclusive work environment where every employee is valued and empowered to grow. As an Executive Assistant in our London office, you will not only support our leadership team but also benefit from a culture that encourages collaboration, professional development, and a proactive approach to challenges. With a commitment to diversity and equal opportunities, we ensure that all employees can thrive and contribute meaningfully to our success.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - 12-Month FTC
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Reply Ltd can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Reply Ltd; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Reply Ltd.
We think you need these skills to ace Executive Assistant - 12-Month FTC
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Reply Ltd and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Reply Ltd's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Reply Ltd
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
