Executive Assistant – 12‑Month Fixed Term Contract (Maternity Cover)
This London‑based role offers the opportunity to make a significant impact through proactive organisation and excellent communication skills while supporting the CEO and COO with diary and inbox management, travel coordination, expense handling, and meeting scheduling.
Responsibilities
- Provide full diary and inbox management for the CEO and COO, ensuring schedules are prioritised, efficient, and conflict‑free.
- Act as the first point of contact for executives, managing queries from internal stakeholders and external clients.
- Proactively complete tasks and follow instructions from executives in a timely and accurate manner.
- Coordinate and schedule internal and external meetings, liaising with key stakeholders as needed.
- Ensure executives are well‑prepared for meetings by providing relevant materials, agendas and briefings.
- Manage expenses in line with company processes and arrange all travel, including trains, flights and accommodation.
- Support the organisation and delivery of large partner meetings and events.
- Work collaboratively with the wider team, including other EAs, to provide seamless support.
- Assist with ad‑hoc tasks and responsibilities as required by the CEO, COO or the executive team.
Qualifications & Skills
- Proactive, can‑do attitude with a willingness to take initiative.
- Strong organisational skills and excellent attention to detail.
- Ability to work independently and manage multiple priorities effectively.
- Confident in using Microsoft Office tools, including Outlook, Teams, PowerPoint and Excel.
- Excellent communication skills, able to engage confidently with senior stakeholders and external clients.
- Strong time‑management skills, consistently delivering tasks in a timely manner.
Equal Opportunities
Reply is an Equal Opportunities Employer and is committed to embracing diversity in the workplace. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type regardless of age, sexual orientation, gender identity, pregnancy, religion, nationality, ethnic origin, disability, medical history, skin colour, marital status or parental status, or any other characteristic protected by the Law. Reply is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, please let us know of any Reasonable Adjustments you may need.
