At a Glance
- Tasks: Support daily operations, manage contracts, and ensure smooth business processes.
- Company: Join Reperio Human Capital, a leading IT recruitment consultancy in Ireland.
- Benefits: Competitive salary, healthcare, career progression, and opportunities to travel.
- Other info: Enjoy a modern office environment with social events and an onsite gym.
- Why this job: Be part of a dynamic team and make a real impact in a growing consultancy.
- Qualifications: Experience in operations or administration with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Onsite Monday - Friday (9:00am - 5:30pm) Based in Belfast City Centre
About Reperio Human Capital
Reperio Human Capital is one of Ireland's leading specialist IT recruitment consultancies, partnering with innovative technology companies and high-growth businesses across Ireland and the USA. As our business continues to grow, we are seeking a highly organised and proactive Operations Specialist to support the smooth running of our internal operations, contractor administration, compliance processes, and business support functions.
About the Role
The Operations Specialist will support the day-to-day operational infrastructure of our business, ensuring recruitment operations, contractor administration, invoicing workflows, and internal systems run efficiently and effectively. While the role includes support with invoicing follow-ups and credit control administration, the primary focus is operational coordination, business support & managing vendor agreements & renewals. Significant attention will be on our US operation, so some travel (1-2 times per year) may be required, as we seek to grow our US operation.
Key Responsibilities
- Support the day-to-day operational running of the business
- Coordinate contractor onboarding, compliance checks, and documentation
- Manage contracts, vendor agreements & renewals
- Maintain accurate CRM and recruitment system data
- Assist with contractor administration and timesheet processes
- Support recruitment consultants with operational tasks where appropriate
- Help improve internal processes and operational workflows
- Ensure compliance with internal procedures and client requirements
- Support general office administration and business coordination activities
Invoicing & Credit Control Support
- Support the Finance Manager with invoicing administration
- Follow up outstanding invoices and client payments
- Maintain debtor tracking records and payment updates
- Liaise professionally with clients regarding payment queries
Systems & Reporting
- Maintain operational trackers and internal reporting documents
- Support CRM and system updates
- Support process improvement and operational efficiency initiatives
Skills & Experience
- Previous experience in operations, administration, recruitment support, or business coordination
- Previous experience with invoicing or credit control
- Strong organisational and multitasking skills
- Excellent communication and relationship management ability
- Confident following up with clients regarding invoices and outstanding payments
- High attention to detail and strong administrative capability
- Experience using CRM or business systems
- Ability to work effectively in a fast-paced commercial environment
What We Offer
- Competitive salary based on experience
- Career progression opportunities within a growing consultancy
- Opportunities to travel to our US office on occasion
- Healthcare & Life Cover benefits
- Regular office social events and international teambuilding trips
- Supportive and collaborative working environment
- Modern office environment in Belfast, with onsite gym & changing facilities
If this position is of interest, then apply to the link provided. Reperio Human Capital acts as an Employment Agency and an Employment Business.
Operations Specialist JBLE1_NI in Belfast employer: Reperio Human Capital
Reperio Human Capital is an exceptional employer, offering a dynamic and supportive work environment in the heart of Belfast City Centre. With a focus on employee growth, we provide career progression opportunities, competitive salaries, and unique benefits such as healthcare and life cover, alongside regular social events and international team-building trips. Join us to be part of a collaborative team that values innovation and operational excellence while supporting our expanding US operations.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Specialist JBLE1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local meetups, and engage with professionals on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Operations Specialist role.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how they align with your skills. We want you to shine during those interviews, so practice common questions and have examples ready that showcase your organisational and multitasking skills.
✨Tip Number 3
Follow up after your interviews! A simple thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from your conversation to remind them of your fit for the Operations Specialist position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Operations Specialist JBLE1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Specialist role. Highlight your experience in operations, administration, and invoicing, as these are key for us. Use specific examples that showcase your organisational skills and attention to detail.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your previous experience and how it aligns with the responsibilities of the role. Keep it concise but engaging!
Show Off Your Communication Skills:Since this role involves liaising with clients and managing vendor agreements, it's crucial to demonstrate your communication skills. Use clear and professional language in your application, and don’t shy away from showcasing your relationship management abilities.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Reperio Human Capital
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Specialist role. Familiarise yourself with the key responsibilities like contractor onboarding and invoicing processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in fast-paced environments.
✨Prepare for Client Interaction Scenarios
Given the need for liaising with clients about invoices and payments, think of situations where you've had to communicate effectively under pressure. Practice articulating how you would handle payment queries professionally, as this will highlight your relationship management skills.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company's operational challenges or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
