At a Glance
- Tasks: Support daily operations, manage contracts, and ensure smooth business processes.
- Company: Join Reperio Human Capital, a leading IT recruitment consultancy in Ireland.
- Benefits: Competitive salary, career progression, healthcare benefits, and fun team events.
- Other info: Modern office in Belfast with an onsite gym and opportunities for travel.
- Why this job: Be part of a dynamic team and help shape our growing US operations.
- Qualifications: Experience in operations or administration with strong organisational skills.
The predicted salary is between 36000 - 36000 £ per year.
Onsite Monday - Friday (9:00am - 5:30pm) Based in Belfast City Centre
About Reperio Human Capital
Reperio Human Capital is one of Ireland's leading specialist IT recruitment consultancies, partnering with innovative technology companies and high-growth businesses across Ireland and the USA. As our business continues to grow, we are seeking a highly organised and proactive Operations Specialist to support the smooth running of our internal operations, contractor administration, compliance processes, and business support functions.
About the Role
The Operations Specialist will support the day-to-day operational infrastructure of our business, ensuring recruitment operations, contractor administration, invoicing workflows, and internal systems run efficiently and effectively. While the role includes support with invoicing follow-ups and credit control administration, the primary focus is operational coordination, business support & managing vendor agreements & renewals. Significant attention will be on our US operation, so some travel (1-2 times per year) may be required, as we seek to grow our US operation.
Key Responsibilities
- Support the day-to-day operational running of the business
- Coordinate contractor onboarding, compliance checks, and documentation
- Manage contracts, vendor agreements & renewals
- Maintain accurate CRM and recruitment system data
- Assist with contractor administration and timesheet processes
- Support recruitment consultants with operational tasks where appropriate
- Help improve internal processes and operational workflows
- Ensure compliance with internal procedures and client requirements
- Support general office administration and business coordination activities
Invoicing & Credit Control Support
- Support the Finance Manager with invoicing administration
- Follow up outstanding invoices and client payments
- Maintain debtor tracking records and payment updates
- Liaise professionally with clients regarding payment queries
Systems & Reporting
- Maintain operational trackers and internal reporting documents
- Support CRM and system updates
- Support process improvement and operational efficiency initiatives
Skills & Experience
Essential
- Previous experience in operations, administration, recruitment support, or business coordination
- Previous experience with invoicing or credit control
- Strong organisational and multitasking skills
- Excellent communication and relationship management ability
- Confident following up with clients regarding invoices and outstanding payments
- High attention to detail and strong administrative capability
- Experience using CRM or business systems
- Ability to work effectively in a fast-paced commercial environment
What We Offer
- Competitive salary based on experience
- Career progression opportunities within a growing consultancy
- Opportunities to travel to our US office on occasion
- Healthcare & Life Cover benefits
- Regular office social events and international teambuilding trips
- Supportive and collaborative working environment
- Modern office environment in Belfast, with onsite gym & changing facilities
If this position is of interest, then apply to the link provided. Reperio Human Capital acts as an Employment Agency and an Employment Business.
Operations Specialist in Belfast employer: Reperio Human Capital
Reperio Human Capital is an exceptional employer, offering a dynamic and supportive work environment in the heart of Belfast City Centre. With a focus on employee growth, we provide career progression opportunities within our expanding consultancy, alongside competitive salaries and comprehensive healthcare benefits. Our modern office features an onsite gym and regular social events, fostering a collaborative culture that values teamwork and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Specialist in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend local meetups, and don’t be shy about letting people know you’re on the hunt for an Operations Specialist role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how they run their business. This will help us tailor our answers and show that we’re genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help us articulate our experience in operations and administration clearly and confidently.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows that we’re proactive and genuinely interested in the position.
We think you need these skills to ace Operations Specialist in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Specialist role. Highlight your experience in operations, administration, and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your previous experiences align with our needs. Keep it concise but engaging – we love a good story!
Show Off Your Organisational Skills:Since the role requires strong organisational abilities, make sure to showcase examples of how you've successfully managed multiple tasks or projects in the past. We’re looking for someone who can keep things running smoothly!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Reperio Human Capital!
How to prepare for a job interview at Reperio Human Capital
✨Know Your Operations Inside Out
Before the interview, make sure you understand the key responsibilities of an Operations Specialist. Familiarise yourself with contractor onboarding processes, compliance checks, and invoicing workflows. This will help you speak confidently about how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples that demonstrate your multitasking skills and attention to detail. Think of specific situations where you successfully managed multiple tasks or improved operational workflows.
✨Prepare for Client Communication Scenarios
As you'll be liaising with clients regarding invoices and payments, practice how you would handle these conversations. Be ready to discuss your approach to maintaining professional relationships while ensuring compliance with payment processes.
✨Highlight Your Tech Savviness
The role involves using CRM and business systems, so be prepared to talk about your experience with these tools. If you've implemented process improvements or enhanced operational efficiency through technology, share those stories to impress your interviewers.
