Contract Administrator

Poole Full-Time No home office possible

Main Purpose of Job:

To provide high quality and professional administration support to the Contract Managers, Site Staff and Colleagues.

Key Duties and Responsibilities:

Working directly with the Contracts Managers, assisting with all project related administration.
Obtaining quotes from suppliers.
Placing orders for projects and ensure Procurement Schedule is adhered to.
Creating H&S files, risk assessments and method statements
Producing and continuously updating O&M manuals ensuring certificates are registered with appropriate authority.
Deal with in-coming Pre-Qualification Questionnaires (PQQs) and maintain existing approved status with our clients
Managing the Sub-Contractor Database, keeping Supplier Insurances up to date etc
Assisting with the maintenance of office systems, including data management, databases, spreadsheets and filing
Provide administration support to the Directors and Administration Team Leader
Liaising with the design team.
Maintaining office diary system and client databases.
Monitoring e-mails for nominated members of staff when they are not in the office.
General administrative and office duties.

General (duties shared with rest of Admin Team):

Help in providing reception & telephone cover during absences (holiday, sickness, lunch etc).
Assisting clients and visitors with all requests.
General administration duties including typing, photocopying, folding of drawings, filing, archiving etc.

Requirements:

Ability to work under pressure, to tight deadlines, multitask and to prioritise a varying workload.
Excellent telephone manner.
Good IT skills, including the Microsoft suite.
Strong attention to detail.
Willingness to learn.
Industry experience would be beneficial but not essential.
DBS Checks may be required.

Benefits:

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Contact Detail:

Rentec Limited Recruiting Team