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- Tasks: Support Investment Directors and Managers with administrative tasks and client account management.
- Company: Join a dynamic team focused on delivering top-notch investment services.
- Benefits: Gain valuable experience in finance while developing your organizational and communication skills.
- Why this job: Perfect for those who thrive in a fast-paced environment and want to make an impact.
- Qualifications: A levels or equivalent, with strong computer skills and attention to detail required.
- Other info: Flexible work environment with opportunities for growth and learning.
The predicted salary is between 28800 - 43200 £ per year.
Aim and Purpose of the role:
To provide administrative support for all Investment Directors and Investment Managers.
Specific Duties:
Duties could include, but are not limited to the following:
- Processing new business/accounts and changes to existing business/accounts and maintaining accurate and up-to-date information.
- Working closely with various administration support departments to ensure accurate and timely records are kept for all clients. The priority being to have processes in place to ensure account set-up is accurate and meets client needs.
- Assisting with the preparation of 6 monthly/Annual portfolio clients reviews;
- Liaising with clients, providers, other third parties and other departments as required;
- Ensuring client fees are settled in a timely manner and monitoring department debtors' list
- Maintaining and updating client database;
- Assisting with department mailshots;
- Accurate record-keeping and data entry;
- Any other administrative tasks within the department as and when required;
- Filing of own completed work (using Volume Document Management System);
- General departmental filing when required;
- Undertake any additional duties as and when requested by the Line Manager/Director.
Other Requirements:
- Articulate with good communication skills;
- Works well on own initiative;
- Ability to manage own, sometimes demanding, workload and excellent time management skills;
- Ability to remain calm and tactful when under pressure;
- High level of care and attention to detail even when working under pressure;
- Ability to work within a team;
- Flexible;
- Organized and passionate about providing quality support;
- Positive outlook and the ability to get on well with other people.
- A level (or equivalent) standard with GCSE pass in English & Maths;
- Computer literacy is essential. Proficient in Word, Excel (including writing formulas),
- Google Mail/Drive/Sheets/Word and Internet.
- Experience in Document Management Systems and document scanning an advantage;
- A Financial Services administration background is advantageous. Investments; desirable.
Administrative Support Assistant employer: RemoteStar
Contact Detail:
RemoteStar Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support Assistant
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, such as Word, Excel, and Document Management Systems. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will show that you can handle the demanding workload mentioned in the job description.
✨Tip Number 3
Practice your communication skills, both written and verbal. Since the role involves liaising with clients and other departments, being articulate and clear will be crucial in making a positive impression during the interview.
✨Tip Number 4
Research the company’s values and culture to align your answers with what they prioritize. Showing that you share their passion for providing quality support can set you apart from other candidates.
We think you need these skills to ace Administrative Support Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Administrative Support Assistant position. Make sure you understand the specific duties and requirements, as this will help you tailor your application.
Highlight Relevant Skills: In your CV and cover letter, emphasize your communication skills, attention to detail, and ability to manage a demanding workload. Provide examples of how you've successfully handled similar tasks in previous roles.
Showcase Technical Proficiency: Mention your experience with Microsoft Word, Excel, and Google Drive. If you have experience with Document Management Systems, be sure to include that as well, as it is advantageous for this role.
Craft a Strong Cover Letter: Write a personalized cover letter that reflects your passion for providing quality support. Use specific examples to demonstrate how your background aligns with the needs of the Investment Directors and Managers.
How to prepare for a job interview at RemoteStar
✨Showcase Your Communication Skills
Since the role requires good communication skills, be prepared to demonstrate your ability to articulate thoughts clearly. Practice explaining complex ideas simply and concisely, as you may need to liaise with clients and various departments.
✨Highlight Your Organizational Abilities
Discuss specific examples of how you've managed your workload effectively in the past. Mention any tools or methods you use to stay organized, especially when handling multiple tasks under pressure.
✨Demonstrate Attention to Detail
Prepare to discuss situations where your attention to detail made a significant impact. You might want to share experiences related to data entry or record-keeping, emphasizing how accuracy is crucial in administrative roles.
✨Familiarize Yourself with Relevant Software
Since proficiency in Word, Excel, and Document Management Systems is essential, brush up on these tools before the interview. Be ready to discuss your experience with them, particularly any advanced functions in Excel that you've used.
