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- Tasks: Coordinate logistics for high-profile speakers and ensure smooth event delivery.
- Company: Join a prestigious London-based speakers agency working with global thought leaders.
- Benefits: Fully remote role with flexible hours and the chance to work with top executives.
- Why this job: Be the vital link between influential speakers and clients, making impactful events happen.
- Qualifications: 5+ years in operations or executive support, with experience in international settings.
- Other info: Dynamic role requiring calmness under pressure and exceptional communication skills.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Join a prestigious London-based speakers agency that works exclusively with some of the world’s most respected thought leaders—politicians, economists, academics, and global business figures. We’re seeking an experienced and exceptionally organised Operations & Speaker Liaison Coordinator to manage all post-contract logistics for high-profile speaking engagements. You’ll serve as the vital link between corporate clients and high-profile speakers, ensuring flawless event delivery through expert travel coordination, clear communication, and a calm, solutions-driven approach. This is a fully remote role based in South Africa, working UK business hours, and suited to someone with international operations experience and the confidence to work with global C‑suite stakeholders and their teams.
Key Responsibilities
- Manage all post-contract logistics between speakers and clients, including travel, briefing calls, and scheduling (note: no sales involved).
- Coordinate complex international travel itineraries: flights, trains, hotels, and transfers.
- Liaise directly with speakers, their EAs, and client‑side stakeholders to ensure alignment on timing, format, presentations, and expectations.
- Act as the calm, professional point of contact for high‑profile individuals and executives around the world.
- Handle last‑minute changes, challenges, and pressure with a solutions‑focused mindset.
- Keep meticulous records and manage all activities using Zoho CRM and Microsoft Office tools.
- Support cross‑border communication across time zones with exceptional clarity and diplomacy.
- Ensure every event runs smoothly from a logistics and stakeholder perspective.
Qualifications & Experience
- Minimum 5 years’ experience as a high-level Executive Assistant or Operations Coordinator, supporting international directors or C‑suite stakeholders.
- Demonstrable international operations experience, including cross‑time‑zone communication and complex global travel coordination.
- Experience as the primary liaison for senior and high‑profile stakeholders, including politicians, HNWIs, or Fortune 500 executives.
- Exceptional English communication skills—both written and verbal—with a polished, professional manner.
- Proven ability to manage multiple concurrent events and stakeholder groups without errors.
- Calm, diplomatic, and solutions‑driven under pressure—especially when plans change.
- Comfortable “hand‑holding” high‑profile speakers when needed, e.g. resolving lost itinerary issues or last‑minute travel changes.
- Highly detail‑oriented and organised, with a proactive approach to problem‑solving.
- Confident using CRM systems (preferably Zoho) and Microsoft email and calendar tools.
- Based in South Africa with reliable internet and a fully remote working setup.
- Full availability during UK business hours and flexibility around event‑related scheduling.
Ready to begin the role around end of January, pending final sign‑off.
Operations & Speaker Liaison Coordinator employer: Remote Recruitment
Contact Detail:
Remote Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Speaker Liaison Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Operations & Speaker Liaison Coordinator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the agency and its speakers. Familiarise yourself with their recent events and the types of clients they work with. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with high-profile individuals, being articulate and confident is key. Consider doing mock interviews with friends or using online platforms to refine your approach.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Operations & Speaker Liaison Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations & Speaker Liaison Coordinator role. Highlight your experience with international operations and managing high-profile stakeholders, as this is what we’re really looking for!
Craft a Compelling Cover Letter: Your cover letter should tell us why you’re the perfect fit for this role. Share specific examples of how you've successfully coordinated complex travel logistics or managed multiple events, and don’t forget to show off your communication skills!
Showcase Your Organisational Skills: We love detail-oriented candidates! In your application, mention any tools or systems you’ve used to keep track of logistics and communications. If you’ve worked with CRM systems like Zoho, make sure to highlight that experience.
Apply Through Our Website: To make sure your application gets into our hands, apply directly through our website. It’s the best way for us to see your application and get you in the running for this exciting opportunity!
How to prepare for a job interview at Remote Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Operations & Speaker Liaison Coordinator. Familiarise yourself with the logistics involved in high-profile events and how to manage complex travel itineraries. This will help you answer questions confidently and demonstrate your expertise.
✨Showcase Your Communication Skills
Since this role involves liaising with high-profile speakers and corporate clients, practice articulating your thoughts clearly and professionally. Prepare examples of how you've successfully communicated with senior stakeholders in the past, especially in high-pressure situations. This will highlight your ability to maintain clarity and diplomacy.
✨Prepare for Problem-Solving Scenarios
Expect questions about how you handle last-minute changes or challenges. Think of specific instances where you’ve had to think on your feet and resolve issues quickly. This will showcase your calm, solutions-driven mindset, which is crucial for this position.
✨Familiarise Yourself with Relevant Tools
Since the job requires using Zoho CRM and Microsoft Office tools, brush up on these platforms if you're not already familiar. Being able to discuss your experience with these tools will show that you're ready to hit the ground running and can manage logistics efficiently.
