Bid Coordinator

Reliance is recruiting for a Bid Coordinator to strengthen its ability to deliver high‑quality, competitive and compliant submissions. The role owns and coordinates the end‑to‑end bid process, manages bid tools such as Loopio, and ensures accurate, current information is available to the team.

Responsibilities

• Own and manage the end‑to‑end bid process, ensuring timely, compliant submissions that align with client requirements.
• Serve as system owner for the bid management platform, maintaining accurate, version‑controlled content.
• Plan, schedule and coordinate all bid activities: kick‑off meetings, progress reviews, approvals and final submission.
• Liaise with Sales, Marketing, Design, Finance, Legal, Project Management, Service and Health & Safety to secure timely inputs.
• Maintain and improve the central bid content library, embedding feedback and updating case studies and company information.
• Provide quality assurance across all submissions, checking alignment with evaluation criteria, governance processes and brand standards.
• Support creation of non‑technical content and coordinate technical inputs for a consistent narrative.
• Monitor progress, identify risks or bottlenecks and drive resolution to keep bids on track.
• Coordinate post‑bid reviews, capturing lessons learned and consolidating data to drive continuous improvement.
• Promote best practice in bid management and optimise workflows to reduce cost and improve efficiency.

Qualifications and Experience

• Proven experience in bid management or a similar structured process role.
• Understanding of the end‑to‑end bid process and ability to manage multiple concurrent submissions.
• Experience managing and maintaining bid libraries/content management systems (e.g. Loopio).
• Strong organisational and time‑management skills – able to plan, prioritise and deliver under tight deadlines.
• Excellent written and verbal communication skills with exceptional attention to detail.
• High proficiency in Microsoft 365 (Word, Excel, PowerPoint) and collaboration tools (SharePoint, Teams).
• Understanding of compliance and governance requirements within a bid process.
• Commitment to ongoing professional development; APMP Foundation/Practitioner desirable.

Key Skills & Competencies

• Bid governance and coordination – runs a structured process from kick‑off to submission.
• Planning and prioritisation – manages multiple live bids and protects quality under pressure.
• Stakeholder management – secures timely inputs from technical, commercial and operational teams.
• Quality and compliance discipline – checks mandatory requirements, evidence, consistency and submission readiness.
• Clear written communication – turns inputs into polished, client‑ready responses.
• Document and content control – strong version control, templates, naming conventions and audit trail management.
• Continuous improvement mindset – reviews bid performance and applies learning.
• Commercial awareness – understands assumptions, exclusions, risk, clarification points and approvals.

Aptitudes & Behaviours

• Highly organised and dependable – plans ahead and meets deadlines.
• Calm under pressure – maintains quality when timelines are tight.
• Proactive and solutions‑led – anticipates issues and proposes options.
• Collaborative and approachable – builds positive working relationships.
• Confident communicator – clarifies requirements and aligns stakeholders.
• Detail‑driven with pride in quality – checks facts and formatting.
• Analytical and improvement‑minded – identifies root causes and embeds improvements.
• Resilient and adaptable – adjusts priorities quickly as bid requirements change.
• Professional and discreet – handles sensitive information with care.
• Customer‑focused mindset – thinks from the client’s perspective.

Additional Information

• Must hold a valid driving licence.
• UK citizen or holder of a valid work permit.
• Security clearances will be applied for when onboarding.

Growth Opportunities

• Exposure to leading security and technology vendors and partner resources.
• Experience supporting bids for complex, high‑profile estates across multiple sectors.
• Ongoing solutions training with sales and technical teams.
• Structured development in bid best practice, governance, win themes and response quality.
• Opportunity to pursue professional qualifications such as APMP with business support.
• Development of project coordination skills through managing multiple workstreams.
• Hands‑on experience strengthening the bid library, templates and reusable content.
• Progression through internal mobility.

Company Benefits

• Competitive base salary.
• Company pension plan.
• Employee healthcare.
• Subsidised dental care plan.
• Subsidised eye care plan.
• Access to 24‑hr online GP.
• Company sick pay.
• Reduced gym membership.
• 25 days holiday plus Bank holidays and 1 charity day per year.
• Employee Recognition programme.
• Employee referral scheme.
• Training and accreditation opportunities.
• Access to Boost works.
• Long Service Awards.
• Regular social events.
• Free onsite parking with electric charging points.

EEO Statement

Reliance High-Tech is committed to creating a diverse work environment and is proud to be an equal‑opportunity employer. All qualified applicants will receive fair consideration for employment. Reliance High Tech recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, veteran status and other protected characteristics as required by applicable law.