Office Administrator/Receptionist in Hook

Why Work at Rehlko

Our work is guided by our purpose: creating an energy-resilient world for a better future. This purpose embodies the legacy we bring, with more than 100 years as the global leader in energy resilience, delivering solutions critical to sustain and improve life. Our teams have the opportunity to provide a critical resource – energy – that ensures safety, security, and independence for people around the world. Our team members are focused on pushing boundaries, continuing to innovate in an ever-changing landscape, and keeping up with the pace required to create solutions for today’s world demands.

Our product range includes engines, generators, power conversion, UPS systems, EV components and electrification solutions, microgrid controls and management, and clean energy solutions that serve a broad spectrum of OEM, residential, industrial, and commercial customers. At Rehlko, you have the freedom to identify, create, and deliver solutions – large and small – that help people and communities thrive in the moments that matter. We are committed to fostering a safe and sustainable work environment where safety is everyone’s responsibility. We empower every team member to actively participate in our Zero Is Possible safety culture by encouraging open communication, proactively reporting hazards, following protocols, and suggesting improvements.

What We Offer

At Rehlko, our Total Rewards programs are designed to accelerate growth, energize performance, and support a culture of inclusion at every stage of life and work. We offer total rewards that are easily understood, recognise results, enable career mobility, and reflect our commitment to valuing diverse needs in a fast-moving world. We provide:

• Competitive compensation and benefits
• Work-life flexibility
• Recognition and rewards
• Development and career opportunities
• A safe and inclusive workplace

Why You Will Love this Job

Function: Office Administrator role serves as the central hub of the business, blending frontline customer service with operational support. To act as the welcoming face and voice of the business while ensuring the workplace runs smoothly behind the scenes. The role spans front-desk duties, diary management, procurement, general team support and organisation of critical Operational EHS activities.

Responsibilities:

• FACILITIES MANAGEMENT & TRAINING COORDINATION
  • FM Supplier: Manage FM main contractor by raising PO’s, approving invoices, and monitoring of sub-contractors as requested by the Operations Director.
  • Operations Support: Organisation of all EHS training, including but not limited to First Aid & IOSH courses. Ensure all training records, certificates and spreadsheets are updated. Additionally manage the ECS program including applications and payments. Ensure Engineer addresses and labels are kept updated.
• GENERAL OFFICE ADMINISTRATION
  • Meeting Coordination: Managing room bookings, scheduling appointments, and preparing spaces with necessary equipment. Organise refreshments and lunches for meetings as advised. Clear down meeting rooms when finished.
  • Mail & Logistics: Processing incoming and outgoing post, signing deliveries and distributing correspondence to correct departments. Manage Royal Mail to ensure deliveries and collections occur. Ensure the franking machine is up to date with current rates and credit.
  • Inventory Management: Manage inventory of office supplies, stationery, consumables, and refreshments, maintaining copies of weekly invoices. Ensure kitchen stock. Check/empty shredding bags in the machine. Ensure confidential wastepaper box 1st floor, key holder, arrange collection with Shredit. Liaison with Green Team Interiors to arrange regular visits and Christmas Tree.
  • Logistics: Book taxis, flights and general travel arrangements for staff when requested. Coordinating office maintenance or repairs.
  • Finance: Manage and log all incoming mail in system and prepare invoices for post. Provide customer/suppliers with company’s current insurance certificates. Keep records of lunch bookings to cross-reference with the Finance team.
  • Sales: Support sales with the LiveChat web, redirecting and responding to customer enquiries.
• FRONT OF OFFICE & CUSTOMER SERVICE
  • Visitor Management: Welcoming guests, issuing visitor passes and ensuring building security.
  • Answer and screen all incoming communication to the organisation. Direct calls and messages to appropriate team members.
  • Ensure OOH service, when not at desk, during weekends and bank holidays.
  • Meet and greet visitors and provide hospitality and complete the Visitor book and issue passes.
  • Keep track of foreign visitors in a log so to allow cross charge to the correct entity.

In addition to the above, the Office Administrator is required to comply with all and any reasonable requests made by the Line Manager or above.

About Us

Rehlko proudly offers a rich history steeped in creativity and commitment to our associates and communities, along with competitive benefits and compensation. Our Purpose—Creating an energy resilient world for a better future—and Values: Curiosity, Trust, Pace, and Excellence, are important cultural components that shape the way we work and relate to one another.

Rehlko is an equal opportunity employer that prohibits discrimination and will make decisions regarding employment opportunities, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination, without regard to race, creed, color, ethnicity, religion, sex, pregnancy, childbirth, or related medical conditions, genetic information, age, national origin, citizenship, ancestry, caste, mental or physical disability, marital or familial status, sexual orientation, gender identity or expression, genetic information, political belief or affiliation, union membership status, military status, veteran status, or any other characteristic protected by national, state, local, or other applicable laws.

Our Values

• Curiosity – Seek, learn, share
• Trust – Go farther together
• Pace – Focus to go faster
• Excellence – Find the win every day