At a Glance
- Tasks: Manage IT assets from acquisition to disposal, ensuring compliance and optimising performance.
- Company: Join Registers of Scotland, a forward-thinking Civil Service employer.
- Benefits: Competitive salary, generous annual leave, pension contributions, and flexible working options.
- Other info: Diversity and inclusion are key; we welcome applications from all backgrounds.
- Why this job: Make a real impact on IT asset management while developing your skills in a supportive environment.
- Qualifications: Experience in IT Asset Management and strong understanding of ITIL processes required.
The predicted salary is between 41026 - 46968 € per year.
Grade: HEO
Total remuneration: £47,590 to £54,482
Base salary: £41,026 - £46,968, including a Digital, Data and Technology Annual Pay supplement (16%)
Pension: 28.97% (RoS contribution)
Annual leave: 38 days, increasing to 42 days with length of service
Duration: Permanent
Working Pattern: 35 hours per week; flexible patterns considered
Location: Hybrid – base at Meadowbank House, Edinburgh (EH8 7AU) or St Vincent Plaza, Glasgow (G2 5LD). Regular on‑site work required.
Department: Service Enablement, Directorate: Digital, Data and Technology
Reports to: Service Enablement Technical Product Manager
Closing date: 10th of May at 23:59
Key Responsibilities
- Oversee and optimise the management of IT assets throughout their lifecycle, from acquisition to disposal.
- Work with Product Managers to ensure RoS has the right IT assets to meet current and future needs, minimising costs, risks and waste.
- Ensure compliance with legal, contractual and regulatory requirements related to IT assets.
- Improve IT service quality and efficiency by reducing downtime, enhancing performance and facilitating upgrades and replacements.
- Maximise IT asset value and return on investment by aligning IT assets with business objectives and identifying opportunities for reuse and redeployment.
- Minimise IT asset risks and liabilities through proper security, maintenance and disposal, and maintain accurate inventory, usage and ownership reporting.
- Support IT asset governance and strategy by providing reliable data and insights for decision‑making and planning.
- Oversee the asset discovery process to identify all IT assets within the organisation.
- Develop and implement an effective asset management strategy and maintain the company’s IT asset inventory, including hardware, software licences and digital certificates.
- Coordinate asset acquisition, develop and optimise policies for acquisition, maintenance and disposal.
- Ensure compliance with organisational policies throughout the asset lifecycle.
- Manage day‑to‑day asset processes: inbound deliveries, unloading, recording, outbound deliveries and liaison with couriers.
- Control stock, analyse supply levels, predict inventory problems, produce reports and coordinate re‑stocking and procurement.
- Coordinate WEEE equipment recycling.
- Build and maintain strong stakeholder engagement with Service Desk, Procurement, IT Enablement, Estates, Finance and Product teams.
- Continuous improvement of inventory management processes and practices.
- Develop opportunities for asset management in other areas within RoS and extend principles and practices.
- Create and regularly review Knowledge Base articles for each process.
Essential Criteria – Skills and Attributes for Success
- Strong understanding of ITIL processes, including change, incident and problem management.
- Previous experience of IT Asset Management in an ITIL environment (hardware, software, licences, digital certificates, warranties, end‑of‑life disposal).
- Knowledge and experience of inventory management system principles.
- Experience using ServiceNow or equivalent ITAM and ITIL software tools for asset management, tracking and data analysis.
- Excellent MS Excel skills.
- Excellent communication, organisational and time‑management skills.
- Excellent decision‑making skills, high attention to detail and the ability to work independently.
Behaviours
- Makes Effective Decisions – Makes timely decisions, identifies relevant data, recognizes scope of authority, and involves others when appropriate.
- Communicating and Influencing – Communicates honestly and accurately with stakeholders, chooses appropriate styles and channels.
- Managing a Quality Service – Develops proposals to improve service quality, mitigates risks and delivers outcomes.
- Changing & Improving – Identifies opportunities to simplify processes, reduce technical debt and implement practical enhancements.
Diversity and Inclusion
Registers of Scotland is a Civil Service employer, an equal opportunities employer and a Disability Confident organization. We welcome applications from disabled candidates, under‑represented ethnic groups, and young people aged 16‑24.
IT Asset Manager in Glasgow employer: Registers of Scotland
Registers of Scotland is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee well-being and professional growth. With generous benefits such as 38 days of annual leave, a substantial pension contribution, and flexible working patterns, employees are empowered to achieve a healthy work-life balance while contributing to meaningful projects in the heart of Edinburgh or Glasgow. The organisation fosters continuous improvement and innovation, making it an ideal place for IT professionals looking to advance their careers in a dynamic environment.
StudySmarter Expert Advice🤫
We think this is how you could land IT Asset Manager in Glasgow
✨Tip Number 1
Network like a pro! Reach out to folks in your industry on LinkedIn or at local meetups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills align with their needs, especially around IT asset management and compliance.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online platforms to get comfortable with common questions. This will help you articulate your experience in ITIL processes and asset management.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace IT Asset Manager in Glasgow
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in IT Asset Management. Use keywords from the job description to show we’re on the same page about what you bring to the table.
Show Off Your Skills:Don’t hold back on showcasing your skills, especially with ITIL processes and inventory management systems. We want to see how your expertise aligns with our needs, so be specific about your achievements!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured documents that are easy to read. Avoid jargon unless it’s relevant, and make sure your key points stand out.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates. Plus, it’s super easy!
How to prepare for a job interview at Registers of Scotland
✨Know Your ITIL Inside Out
Make sure you brush up on your ITIL processes, especially change, incident, and problem management. Be ready to discuss how you've applied these in previous roles, as this will show your understanding of the framework and its importance in IT Asset Management.
✨Showcase Your Technical Skills
Since the role requires excellent MS Excel skills and experience with tools like ServiceNow, prepare to demonstrate your proficiency. You might be asked to solve a problem or analyse data on the spot, so practice using these tools beforehand to feel confident.
✨Engage with Stakeholders
The job involves building strong relationships with various teams. Think of examples where you've successfully communicated and influenced stakeholders in past roles. This will highlight your ability to collaborate effectively and manage a quality service.
✨Prepare for Scenario Questions
Expect questions that assess your decision-making and problem-solving skills. Prepare scenarios where you've had to make tough decisions or improve processes. Use the STAR method (Situation, Task, Action, Result) to structure your answers clearly and effectively.
