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- Tasks: Manage IT assets from acquisition to disposal, ensuring compliance and optimising performance.
- Company: Join a forward-thinking organisation committed to diversity and inclusion.
- Benefits: Competitive salary, generous annual leave, pension contributions, and flexible working options.
- Other info: Hybrid working environment with opportunities for continuous improvement and career growth.
- Why this job: Make a real impact by improving IT service quality and efficiency.
- Qualifications: Experience in IT Asset Management and strong understanding of ITIL processes required.
The predicted salary is between 41026 - 46968 £ per year.
Total remuneration: £47,590 to £54,482
Base salary: £41,026 - £46,968, including a Digital, Data and Technology Annual Pay supplement (16%)
Pension: 28.97% (RoS contribution)
Annual leave: 38 days, increasing to 42 days with length of service
Duration: Permanent
Working Pattern: 35 hours per week; flexible patterns considered
Location: Hybrid – base at Meadowbank House, Edinburgh (EH8 7AU) or St Vincent Plaza, Glasgow (G2 5LD). Regular on‑site work required.
Department: Service Enablement, Directorate: Digital, Data and Technology
Reports to: Service Enablement Technical Product Manager
Closing date: 10th of May at 23:59
Key Responsibilities
- Oversee and optimise the management of IT assets throughout their lifecycle, from acquisition to disposal.
- Work with Product Managers to ensure RoS has the right IT assets to meet current and future needs, minimising costs, risks and waste.
- Ensure compliance with legal, contractual and regulatory requirements related to IT assets.
- Improve IT service quality and efficiency by reducing downtime, enhancing performance and facilitating upgrades and replacements.
- Maximise IT asset value and return on investment by aligning IT assets with business objectives and identifying opportunities for reuse and redeployment.
- Minimise IT asset risks and liabilities through proper security, maintenance and disposal, and maintain accurate inventory, usage and ownership reporting.
- Support IT asset governance and strategy by providing reliable data and insights for decision‑making and planning.
- Oversee the asset discovery process to identify all IT assets within the organisation.
- Develop and implement an effective asset management strategy and maintain the company’s IT asset inventory, including hardware, software licences and digital certificates.
- Coordinate asset acquisition, develop and optimise policies for acquisition, maintenance and disposal.
- Ensure compliance with organisational policies throughout the asset lifecycle.
- Manage day‑to‑day asset processes: inbound deliveries, unloading, recording, outbound deliveries and liaison with couriers.
- Control stock, analyse supply levels, predict inventory problems, produce reports and coordinate re‑stocking and procurement.
- Coordinate WEEE equipment recycling.
- Build and maintain strong stakeholder engagement with Service Desk, Procurement, IT Enablement, Estates, Finance and Product teams.
- Continuous improvement of inventory management processes and practices.
- Develop opportunities for asset management in other areas within RoS and extend principles and practices.
- Create and regularly review Knowledge Base articles for each process.
Essential Criteria – Skills and Attributes for Success
- Strong understanding of ITIL processes, including change, incident and problem management.
- Previous experience of IT Asset Management in an ITIL environment (hardware, software, licences, digital certificates, warranties, end‑of‑life disposal).
- Knowledge and experience of inventory management system principles.
- Experience using ServiceNow or equivalent ITAM and ITIL software tools for asset management, tracking and data analysis.
- Excellent MS Excel skills.
- Excellent communication, organisational and time‑management skills.
- Excellent decision‑making skills, high attention to detail and the ability to work independently.
Behaviours
- Making Effective Decisions – Makes timely decisions, identifies relevant data, recognizes scope of authority, and involves others when appropriate.
- Communicating and Influencing – Communicates honestly and accurately with stakeholders, chooses appropriate styles and channels.
- Managing a Quality Service – Develops proposals to improve service quality, mitigates risks and delivers outcomes.
- Changing & Improving – Identifies opportunities to simplify processes, reduce technical debt and implement practical enhancements.
Diversity and Inclusion
Registers of Scotland is a Civil Service employer, an equal opportunities employer and a Disability Confident organization. We welcome applications from disabled candidates, under‑represented ethnic groups, and young people aged 16‑24.
IT Asset Manager in Edinburgh employer: Registers of Scotland
Contact Detail:
Registers of Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IT Asset Manager in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to folks in your industry on LinkedIn or at local meetups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills align with their needs, especially around IT asset management and compliance.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online platforms to get comfortable with common questions. This will help you articulate your experience in ITIL processes and asset management.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace IT Asset Manager in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the IT Asset Manager role. Highlight your experience with ITIL processes and asset management, and don’t forget to mention any relevant software tools you've used, like ServiceNow.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've improved IT service quality or managed assets effectively in the past.
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use your application to show how your excellent communication and organisational skills have led to successful outcomes in previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets the attention it deserves, so don’t miss out!
How to prepare for a job interview at Registers of Scotland
✨Know Your ITIL Inside Out
Make sure you brush up on your ITIL processes, especially change, incident, and problem management. Be ready to discuss how you've applied these in previous roles, as this will show your understanding of the framework and its importance in IT Asset Management.
✨Showcase Your Technical Skills
Prepare to demonstrate your experience with inventory management systems and tools like ServiceNow. Bring examples of how you've used these tools for asset tracking and data analysis, as this will highlight your technical proficiency and relevance to the role.
✨Communicate Effectively
Practice articulating your thoughts clearly and concisely. Since the role involves engaging with various stakeholders, being able to communicate your ideas effectively will be crucial. Think of examples where your communication skills made a difference in your previous jobs.
✨Demonstrate Problem-Solving Skills
Be prepared to discuss specific instances where you've identified opportunities for improvement or simplified processes. Highlighting your decision-making skills and ability to manage quality service will resonate well with the interviewers.