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For Companies At a Glance
- Tasks: Support 24/7 warehouse and transport operations with key administrative tasks.
- Company: Join an award-winning recruitment agency focused on diverse job sectors.
- Benefits: Enjoy a full-time role with career progression and structured shift patterns for work-life balance.
- Why this job: Be part of a dynamic team in a major UK Fulfilment Centre with real impact.
- Qualifications: Strong admin skills in logistics; attention to detail and health & safety knowledge required.
- Other info: Work location will transition from Luton to Milton Keynes soon.
We are seeking to recruit four experienced Site Administrators to support continuous 24/7 warehouse and transport operations at a major UK Fulfilment Centre. This role is essential to maintaining operational compliance, logistical efficiency, and safety standards across all areas of the site, including third-party logistics (3PL) coordination, driver management, returns handling, and enforcement of operational procedures.
The primary objective of this recruitment is to provide full administrative coverage across day and night shifts, supporting both warehouse and transport functions. The positions can be structured as fixed or rotating shifts based on operational needs and workforce flexibility. These roles are integral to ensuring seamless site operations and supporting ongoing performance metrics.
The Site Administrator will be a key point of contact for site logistics and transport coordination, playing a pivotal role in managing administrative processes, ensuring safety compliance, and supporting real-time communication across departments.
Key Responsibilities
- Maintain and accurately update transport logs, delivery schedules, and warehouse records.
- Coordinate daily inbound and outbound traffic with third-party logistics providers.
- Manage driver arrival and departure processes, including documentation and check-in/out procedures.
- Handle all administrative aspects of customer returns, including product verification, inspection scheduling, and system input.
- Monitor site-wide compliance with Health & Safety policies and internal operational procedures.
- Enforce site rules and standards, including access control, PPE adherence, and behavioural protocols.
- Support the Distribution Manager in compiling key performance indicators (KPIs), audit preparation, and regulatory compliance documentation.
Candidate Profile
Essential:
- Strong administrative background within logistics, transport, or warehouse operations.
- Excellent attention to detail and the ability to manage documentation with accuracy.
- Solid understanding of Health & Safety procedures in a logistics environment.
- Confident communicator with the ability to liaise effectively across departments and external partners.
- Comfortable working under pressure and managing multiple priorities in a fast-paced setting.
Desirable:
- Experience in a 24/7 operational environment.
- Familiarity with 3PL coordination and returns processing.
- Proficient in MS Office and warehouse management systems (WMS).
What We Offer
- Full-time permanent role with long-term career progression.
- Opportunity to work within a large-scale, international fulfilment operation.
- Structured shift patterns to support work-life balance (subject to operational finalisation).
- Dynamic and supportive team environment.
- Relocation of workplace from Luton to Milton Keynes – with appropriate transition planning.
Site Administrator Warehouse & Transport Support employer: Regional Recruitment Professional Services Ltd
Contact Detail:
Regional Recruitment Professional Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator Warehouse & Transport Support
✨Tip Number 1
Familiarise yourself with the specific logistics and transport operations of the company. Understanding their processes and challenges will help you demonstrate your knowledge during any discussions or interviews.
✨Tip Number 2
Network with current employees or industry professionals who have experience in warehouse and transport administration. They can provide valuable insights and may even refer you internally, increasing your chances of landing the job.
✨Tip Number 3
Prepare to discuss your experience with Health & Safety compliance and how you've implemented these standards in previous roles. This is crucial for the Site Administrator position, so having concrete examples ready will set you apart.
✨Tip Number 4
Showcase your proficiency in MS Office and any warehouse management systems (WMS) you’ve used. Being able to speak confidently about your technical skills will reassure employers of your capability to handle administrative tasks effectively.
We think you need these skills to ace Site Administrator Warehouse & Transport Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience in logistics, transport, or warehouse operations. Emphasise your attention to detail and any relevant skills that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities of the Site Administrator role. Mention your understanding of Health & Safety procedures and your ability to manage documentation accurately.
Showcase Relevant Experience: In your application, provide examples of your previous work in a 24/7 operational environment, particularly any experience with third-party logistics coordination and returns processing.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Regional Recruitment Professional Services Ltd
✨Showcase Your Administrative Skills
Make sure to highlight your strong administrative background during the interview. Discuss specific examples of how you've managed documentation and maintained accuracy in previous roles, especially in logistics or warehouse settings.
✨Demonstrate Attention to Detail
Since this role requires a keen eye for detail, prepare to discuss situations where your attention to detail made a significant impact. Bring up instances where you caught errors or improved processes through meticulous record-keeping.
✨Familiarise Yourself with Health & Safety Procedures
Understanding Health & Safety policies is crucial for this position. Brush up on relevant regulations and be ready to explain how you've ensured compliance in past roles, as well as how you would enforce these standards in the new position.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to handle pressure and manage multiple priorities. Think of examples from your experience where you successfully juggled various tasks in a fast-paced environment, particularly in a 24/7 operational context.
