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For Companies At a Glance
- Tasks: Support 24/7 warehouse and transport operations with key administrative tasks.
- Company: Join an award-winning recruitment agency specialising in diverse job sectors.
- Benefits: Enjoy a full-time role with career progression and structured shift patterns for work-life balance.
- Why this job: Be part of a dynamic team in a major UK Fulfilment Centre with real impact on operations.
- Qualifications: Strong admin skills in logistics, attention to detail, and knowledge of Health & Safety procedures required.
- Other info: Work location will transition from Luton to Milton Keynes.
We are seeking to recruit four experienced Site Administrators to support continuous 24/7 warehouse and transport operations at a major UK Fulfilment Centre. This role is essential to maintaining operational compliance, logistical efficiency, and safety standards across all areas of the site, including third-party logistics (3PL) coordination, driver management, returns handling, and enforcement of operational procedures.
The primary objective of this recruitment is to provide full administrative coverage across day and night shifts, supporting both warehouse and transport functions. The positions can be structured as fixed or rotating shifts based on operational needs and workforce flexibility. These roles are integral to ensuring seamless site operations and supporting ongoing performance metrics.
The Site Administrator will be a key point of contact for site logistics and transport coordination, playing a pivotal role in managing administrative processes, ensuring safety compliance, and supporting real-time communication across departments.
Key Responsibilities
- Maintain and accurately update transport logs, delivery schedules, and warehouse records.
- Coordinate daily inbound and outbound traffic with third-party logistics providers.
- Manage driver arrival and departure processes, including documentation and check-in/out procedures.
- Handle all administrative aspects of customer returns, including product verification, inspection scheduling, and system input.
- Monitor site-wide compliance with Health & Safety policies and internal operational procedures.
- Enforce site rules and standards, including access control, PPE adherence, and behavioural protocols.
- Support the Distribution Manager in compiling key performance indicators (KPIs), audit preparation, and regulatory compliance documentation.
Candidate Profile
Essential:
- Strong administrative background within logistics, transport, or warehouse operations.
- Excellent attention to detail and the ability to manage documentation with accuracy.
- Solid understanding of Health & Safety procedures in a logistics environment.
- Confident communicator with the ability to liaise effectively across departments and external partners.
- Comfortable working under pressure and managing multiple priorities in a fast-paced setting.
Desirable:
- Experience in a 24/7 operational environment.
- Familiarity with 3PL coordination and returns processing.
- Proficient in MS Office and warehouse management systems (WMS).
What We Offer
- Full-time permanent role with long-term career progression.
- Opportunity to work within a large-scale, international fulfilment operation.
- Structured shift patterns to support work-life balance (subject to operational finalisation).
- Dynamic and supportive team environment.
- Relocation of workplace from Luton to Milton Keynes – with appropriate transition planning.
Contact Detail:
Regional Recruitment Professional Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator Warehouse & Transport Support
✨Tip Number 1
Familiarise yourself with the specific logistics and transport operations relevant to the role. Understanding the nuances of warehouse management and third-party logistics (3PL) will give you an edge during discussions.
✨Tip Number 2
Brush up on your knowledge of Health & Safety procedures in a logistics environment. Being able to discuss compliance and safety standards confidently can set you apart from other candidates.
✨Tip Number 3
Prepare to demonstrate your organisational skills and ability to manage multiple priorities. Think of examples from your past experience where you successfully juggled various tasks under pressure.
✨Tip Number 4
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can be invaluable during your application process.
We think you need these skills to ace Site Administrator Warehouse & Transport Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience, particularly in logistics and transport. Emphasise your attention to detail and any relevant Health & Safety knowledge.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities of the Site Administrator role. Mention your experience with 3PL coordination and your ability to manage multiple priorities in a fast-paced environment.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office and any warehouse management systems you have used. This will demonstrate your capability to handle the administrative tasks required for the role.
Follow Up: After submitting your application, consider sending a polite follow-up email to express your continued interest in the position. This can help keep your application top of mind for the hiring team.
How to prepare for a job interview at Regional Recruitment Professional Services Ltd
✨Showcase Your Administrative Skills
Make sure to highlight your experience in logistics and transport administration. Be prepared to discuss specific examples of how you've maintained accurate records and managed documentation effectively.
✨Demonstrate Attention to Detail
Since the role requires a strong focus on compliance and safety standards, be ready to explain how you ensure accuracy in your work. Mention any tools or methods you use to double-check your tasks.
✨Communicate Confidently
As a Site Administrator, you'll need to liaise with various departments and external partners. Practice clear and concise communication, and think of examples where you've successfully coordinated with others.
✨Prepare for Fast-Paced Scenarios
The job involves managing multiple priorities under pressure. Think of situations where you've thrived in a busy environment and be ready to share how you handle stress and stay organised.
