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For Companies At a Glance
- Tasks: Manage financial records, process invoices, and support supplier relationships.
- Company: Leading security solutions provider with a focus on safety and asset protection.
- Benefits: Gain hands-on experience, professional development, and a supportive learning environment.
- Other info: Enjoy a structured apprenticeship with weekly tutor support and growth opportunities.
- Why this job: Kickstart your career in finance while making a real impact in a dynamic industry.
- Qualifications: No prior experience needed; just a passion for numbers and teamwork.
Leading independent specialist providing security, safety, asset protection and building management solutions and associated applications. With our network of fully qualified and accredited engineering personnel, we provide national coverage, supporting medium and large scale businesses meet their security and life safety requirements.
Responsibilities
- Financial Record Keeping
- Maintaining accurate and up to date records of purchase invoices and payments
- This includes data entry and filing
- Bank & Credit Card Reconciliation
- Reconcile all transactions and identify any issues or request backup documents and invoices
- Invoice Processing
- Receiving and recording invoices from suppliers
- This involves obtaining dual authorisation signatures from members of staff that are authorised to raise purchase and works orders and the department manager responsible for the delivery of the works
- Supplier Relationship management
- Acting as a point of contact for suppliers, handling queries, and resolving discrepancies related to invoices and payments
- Reconciliation of Supplier Statements
- Comparing supplier statements to the Company\’s records to ensure accuracy
- Resolve any issues to a satisfactory conclusion
- Petty Cash
- Manage petty cash by issuing reimbursement for purchases with a valid receipt, adhering to the Company’s procedure. Maintain the petty cash ledger and reconcile at each month end, balancing to the physical count
- Producing Reports
- Produce and distribute reports for the department as required by the Company Accountant. This includes Debtors, Creditors, Timesheets, Cash Flow etc
- Liaising With Other Departments
- Communicating with other departments within the Company regarding purchase-related matters
- Credit Control
- Track outstanding invoices to ensure that payments are received on time
- Chase payments when they are late and take the appropriate action to recover the monies as directed by the Company Accountant by means of sending reminders, statements, making phone calls and emails
- Resolve payment disputes where possible, escalating to the Company Accountant where appropriate and in line with the procedure
- Receipt Of Goods In
- Check delivery documentation, verifying delivery notes against purchase orders to confirm accuracy
- Ensure the safe and efficient unloading of goods from delivery vehicles, using the pallet truck where necessary
- Inspect received goods for any damage during transit and documenting any issues
- Ensure that the quantity and quality of received goods match the order and specifications. Accurately record the receipt of goods in SimPRO
- Repairs / Returns (RMAs)
- Prepare goods for return, making sure all documentation is completed
- Check Open POs
- At the end of each Week/Month, check what POs are open and see if any have been received. This will mainly be ones delivered to site and will need to be checked with the engineer. This can then be receipted in on SimPro so we capture the correct costs onto the job
- Stock Takes
- Assist the Procurement & Materials Coordinator carry out a stock count of all items in dedicated warehouses
- Accurately record the quantity of each item, using the tools provided such as stock report sheets
- Input stock count after the stock count has been approved by the Company Accountant to ensure that the computer stock system carries accurate stock numbers
- Your apprenticeship training will take place \’in house\’, with Tutor contact once per week via Microsoft Teams
- There will be additional professional development learning sessions that you will be invited to, with subject specialist Tutors
Monday – Friday, 8.30am – 5.00pm – with 1 hour lunch
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Assistant Accountant Apprentice employer: Reflex Systems Ltd
Contact Detail:
Reflex Systems Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Accountant Apprentice
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend having a few examples ready that showcase your skills, especially those related to financial record keeping and supplier management.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Assistant Accountant Apprentice
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Assistant Accountant Apprentice role. Highlight any relevant experience or skills that match the job description, like financial record keeping or invoice processing. We want to see how you fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're interested in this apprenticeship and how your background makes you a great fit. Keep it friendly and professional – we love a bit of personality!
Show Off Your Attention to Detail: Since the role involves a lot of data entry and reconciliation, make sure to showcase your attention to detail in your application. Mention any experiences where you've had to be meticulous, as this will resonate with us at StudySmarter.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy, and you’ll get all the info you need about the role and our company. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Reflex Systems Ltd
✨Know Your Numbers
Brush up on basic accounting principles and be ready to discuss financial record keeping. Familiarise yourself with terms like reconciliation, petty cash management, and invoice processing, as these will likely come up during the interview.
✨Showcase Your Communication Skills
As an Assistant Accountant Apprentice, you'll need to liaise with various departments and suppliers. Prepare examples of how you've effectively communicated in past roles or projects, especially when resolving discrepancies or handling queries.
✨Demonstrate Attention to Detail
Highlight your ability to maintain accurate records and spot errors. Bring up any experiences where your attention to detail made a difference, whether in school projects or previous jobs. This is crucial for tasks like reconciling supplier statements.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s processes, team dynamics, or the tools they use for accounting. This shows your genuine interest in the role and helps you understand how you can contribute effectively.