Payroll and Office Admin

Established in 2002, the Reflex Group is now the largest privately owned print and packaging company in the UK, employing over 1,000 people across multiple global sites. We pride ourselves on quality, efficiency, ethics, innovation, and maintaining a low environmental impact.

The company has an opportunity for a Payroll & Office Administrator based at our Barwell site.

Position Type: Full-Time, Permanent

Working Hours: Monday to Friday, 09:00 - 17:00

We are looking for an organised and detail-focused Payroll & Office Administrator to support the smooth running of payroll and business administration processes. This role plays a key part in ensuring employees are paid accurately and on time while providing comprehensive administrative support across the business.

• Assist with the preparation and processing of payroll, ensuring accuracy and compliance.
• Maintain payroll records, including starters, leavers, salary changes, sickness, overtime, and deductions.
• Support the administration of statutory payments such as SSP, SMP, SPP, and pension contributions.
• Liaise with Finance, payroll providers, and external bodies where required.
• Respond to payroll-related queries in a timely and professional manner.
• Support with processing employee expenses and payroll adjustments.
• Maintain accurate employee and company records, ensuring information is up to date.
• Prepare letters, reports, spreadsheets, and other business documentation as required.
• Support onboarding administration, including issuing contracts and collecting required documentation.
• Process changes to employee records and contractual information.
• Assist with maintaining absence, holiday, and attendance records.
• Coordinate meeting arrangements, schedules, and administrative activities.
• Support recruitment administration, including interview scheduling and offer documentation.
• Assist with the preparation of management reports and audits.
• Provide general administrative support to management and other departments as required.

Required Skills & Experience

• Previous experience in a payroll is desirable but not essential
• Previous experience in administration
• Strong attention to detail and excellent organisational skills.
• Ability to manage multiple tasks and work to deadlines.
• Good written and verbal communication skills.
• Strong IT skills, including Microsoft Office applications, particularly Excel.
• High level of discretion, professionalism, and accuracy.
• Experience using payroll software and business administration system – desirable but not essential
• Experience working within a fast-paced or multi-site environment

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