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- Tasks: Coordinate interviews and manage candidate communication for a rapidly scaling AI company.
- Company: Join Reflection, a cutting-edge AI firm with a mission to build open superintelligence.
- Benefits: Top-tier salary, comprehensive health benefits, and fully paid parental leave.
- Why this job: Be the backbone of talent acquisition and shape the future of AI.
- Qualifications: 2-4 years in recruiting coordination or operations, with strong communication skills.
- Other info: Dynamic startup environment with opportunities for impactful work and career growth.
The predicted salary is between 36000 - 60000 £ per year.
Our Mission Reflection's mission is to build open superintelligence and make it accessible to all. We're developing open weight models for individuals, agents, enterprises, and even nation states. Our team of AI researchers and company builders come from DeepMind, OpenAI, Google Brain, Meta, Character.AI, Anthropic and beyond.
Role Overview The Recruiting Coordinator will be the operational backbone of our talent acquisition efforts during a period of rapid scaling. This role is critical to maintaining our hiring velocity while ensuring every candidate has an exceptional experience with our company. You'll manage the full lifecycle of interview coordination across all roles—from engineers building our foundation models to go-to-market teams scaling our enterprise business.
What You'll Do:
- Schedule and coordinate interviews across multiple time zones, often with same-day turnarounds.
- Manage candidate communication from initial outreach through offer stage, maintaining our brand voice.
- Coordinate travel logistics and onsite interview experiences for out-of-town candidates.
- Partner with recruiters and hiring managers to optimize interview processes.
- Maintain data integrity in our ATS and generate recruiting metrics.
- Create and improve operational workflows to handle our growing interview volume.
- Handle highly confidential information with discretion and professionalism.
What We Are Looking For:
- 2-4 years in recruiting coordination, executive assistance, or operations roles (startup experience preferred).
- Demonstrated ability to manage high-volume scheduling and complex logistics.
- Experience with applicant tracking systems (e.g., Ashby).
- Exceptional written and verbal communication skills.
- Systems mindset—you naturally spot inefficiencies and implement solutions.
- Strong judgment and ability to handle sensitive situations with discretion; bias to action.
- Technical aptitude to quickly master new tools and build automated workflows.
Bonus Points For:
- Experience with Ashby ATS.
- Experience supporting technical recruiting or working in AI/ML companies.
- Familiarity with scheduling tools and automation platforms.
- Previous experience in hypergrowth/startup environments.
What We Offer:
- Top-tier compensation: Salary and equity structured to recognize and retain the best talent globally.
- Health & wellness: Comprehensive medical, dental, vision, life, and disability insurance.
- Life & family: Fully paid parental leave for all new parents, including adoptive and surrogate journeys. Financial support for family planning.
- Benefits & balance: paid time off when you need it, relocation support, and more perks that optimize your time.
- Opportunities to connect with teammates: lunch and dinner are provided daily. We have regular off-sites and team celebrations.
Recruiting Coordinator in London employer: Reflection AI
Contact Detail:
Reflection AI Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Recruiting Coordinator in London
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Practice makes perfect! Before any interview, do a mock session with a friend or use online resources. This will help you get comfortable with common questions and refine your answers to showcase your skills.
✨Tip Number 3
Be proactive! If you see a role that excites you, don’t wait for the perfect moment. Apply through our website and follow up with a quick email to express your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Stay organised! Keep track of your applications, interviews, and follow-ups. Use a simple spreadsheet or an app to manage everything. This way, you won’t miss any opportunities and can easily reflect on your progress.
We think you need these skills to ace Recruiting Coordinator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Recruiting Coordinator role. Highlight your experience in scheduling, communication, and any relevant tools you've used. We want to see how you fit into our mission!
Showcase Your Communication Skills: Since this role involves a lot of candidate interaction, it's crucial to demonstrate your exceptional written and verbal communication skills. Use clear, concise language in your application to reflect this.
Highlight Your Organisational Skills: We’re looking for someone who can manage high-volume scheduling and complex logistics. Share examples from your past experiences that showcase your ability to handle multiple tasks efficiently.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensure you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Reflection AI
✨Know the Company Inside Out
Before your interview, dive deep into Reflection's mission and values. Understand their focus on open superintelligence and how they aim to make it accessible. This knowledge will not only impress your interviewers but also help you align your answers with their goals.
✨Master the Logistics
As a Recruiting Coordinator, you'll be managing complex schedules and logistics. Be prepared to discuss your experience with high-volume scheduling and any tools you've used, like Ashby ATS. Highlight specific examples where you streamlined processes or improved efficiency.
✨Showcase Your Communication Skills
Exceptional written and verbal communication is key for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you successfully managed candidate communications, ensuring a positive experience throughout the hiring process.
✨Demonstrate Your Systems Mindset
Reflection is looking for someone who can spot inefficiencies and implement solutions. Think of instances where you've identified a problem in a workflow and how you resolved it. Be ready to discuss your technical aptitude and any automation tools you've mastered to enhance productivity.
