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- Tasks: Be the friendly face of our school, managing visitors and admin tasks daily.
- Company: Join a vibrant school community dedicated to student success and safety.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Why this job: Make a real impact while gaining valuable experience in a dynamic setting.
- Qualifications: Previous reception or admin experience, strong communication skills, and a positive attitude required.
- Other info: Flexibility to work at school events and participate in staff duties is essential.
The predicted salary is between 24000 - 36000 £ per year.
We are seeking a dedicated Receptionist/Administrator to become a key part of the reception and administrative teams at our School. The ideal candidate will handle visitors professionally, carry out general administrative tasks, and maintain a flexible and positive attitude.
Day-to-day of the role:
- Serve as the first point of contact for visitors, ensuring a welcoming, safe, and secure entry to the school.
- Operate gate entry systems, answer telephone calls, and liaise with Site Services as required.
- Monitor the school’s camera system to support the safeguarding of students and staff.
- Oversee the work of the school’s student receptionists.
- Manage external communication to parents and carers, including letters and texts.
- Maintain the Reception area’s appearance and condition.
- Organise school tours and handle post.
- Collate Positive Contributions and create the Tutor Bulletin.
- Manage the distribution of the school’s Tablet Scheme and cover for Reprographics when needed.
- Order stationery for the Student Services department and assist with student enrolment.
- Perform typing and spreadsheet work, ensuring student contact details are up-to-date in line with GDPR.
- Undertake other general administrative tasks as directed.
- Assist the Attendance Officer and organise procedures for hosting visitors.
- Prepare display materials and manage the community board.
- Create staff badges for events and serve as a First Aider.
- Participate in the school’s staff duty rota and be available for occasional work at Academy events.
Required Skills & Qualifications:
- Experience in a reception or administrative role.
- Professional and friendly demeanour with the ability to handle visitors efficiently.
- Strong organisational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in using office equipment and computer systems.
- Ability to work flexibly and adapt to various tasks.
- Commitment to the Academy’s ethos and policies, including safeguarding young people.
- A record of excellent health, attendance, and punctuality.
Reception Administrator employer: Reed
Contact Detail:
Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception Administrator
✨Tip Number 1
Familiarise yourself with the school's ethos and policies, especially around safeguarding. This will not only help you understand the environment better but also show your commitment during any discussions.
✨Tip Number 2
Practice your communication skills by engaging in role-play scenarios where you handle visitor inquiries or phone calls. This will prepare you for the real-life interactions you'll face in the role.
✨Tip Number 3
Get comfortable with common office software and equipment that you might use in the role, such as spreadsheets and typing tools. Being proficient will give you an edge and demonstrate your readiness.
✨Tip Number 4
Showcase your organisational skills by preparing a mock schedule or plan for managing the reception area. This can be a great talking point during interviews to illustrate your proactive approach.
We think you need these skills to ace Reception Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception or administrative roles. Emphasise your organisational skills, attention to detail, and any experience with office equipment or computer systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your professional and friendly demeanour. Mention specific examples of how you've handled visitors or managed communication in previous roles to demonstrate your suitability for the position.
Highlight Relevant Skills: In your application, clearly outline your excellent communication skills, both written and verbal. Provide examples of how you've successfully managed tasks similar to those listed in the job description, such as overseeing student receptionists or managing external communications.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Reed
✨Showcase Your Communication Skills
As a Reception Administrator, you'll be the first point of contact for visitors. Make sure to demonstrate your excellent verbal and written communication skills during the interview. Practice clear and concise responses, and be ready to discuss how you've effectively communicated in previous roles.
✨Highlight Your Organisational Abilities
This role requires strong organisational skills. Prepare examples of how you've managed multiple tasks or projects simultaneously in past positions. Discuss any systems or methods you use to stay organised, as this will show your potential employer that you can handle the demands of the job.
✨Demonstrate Your Professional Demeanour
A friendly and professional attitude is crucial for this position. During the interview, maintain a positive and approachable demeanour. Consider how you would greet a visitor and try to embody that warmth and professionalism throughout your conversation.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and adaptability. Think about situations where you've had to handle difficult visitors or manage unexpected challenges. Be ready to explain how you approached these situations and what the outcomes were.
