At a Glance
- Tasks: Coordinate travel and logistics for mariners, ensuring smooth deployment and compliance.
- Company: Join a leading maritime company focused on efficient personnel management.
- Benefits: Enjoy hybrid working, flexible hours, and a generous pension scheme.
- Other info: Ideal for those passionate about the maritime industry and logistics.
- Why this job: Be part of a dynamic team that values organisation and offers growth opportunities.
- Qualifications: High school diploma required; college courses or degree preferred with relevant experience.
The predicted salary is between 28800 - 43200 € per year.
The Maritime Personnel Coordinator (Crewing) Coordinator plays a pivotal role in ensuring the seamless deployment and management of qualified mariners for company contracted vessels. This position primarily focuses on personnel logistics, encompassing crew travel arrangements, documentation, and compliance.
Responsibilities:
- Verify Credentials: Verify crew USCG and STCW credentials to ensure compliance with industry standards. Validate regulatory, customer, and company training requirements. Maintain accurate personnel records for mariners through data entry into relevant systems (e.g., NS5) and documentation files.
- Travel Arrangements: Arrange and coordinate travel for mariners to/from vessels, adhering to company policies. Handle air, ground, or water taxi arrangements and lodging. Collaborate with travel agencies and vendors to secure cost-effective options.
- Booking Flights: Arrange air travel for crew members to join or leave vessels. Consider factors like departure/arrival times, layovers, and cost-effectiveness.
- Ground Transportation: Coordinate ground transportation (e.g., taxis, shuttles) between airports, seaports, and crew accommodations. Arrange transportation from the vessel to the airport or designated location. Handle crew-related paperwork (e.g., discharge certificates). Coordinate with crewing agencies.
- Accommodations: Secure lodging for crew during transit or rest periods.
- Sign-On and Sign-Off Coordination: Input and verify accuracy of sign-on and sign-off dates for mariners and vessels. Coordinate crew changes efficiently, minimizing downtime between rotations.
- Administrative Support: Assist with company administrative reporting requirements. Handle auxiliary crewing functions such as I-9, DOT verification, EPIC, E-verify, discharge, medical billing, reimbursements, training, investigations, budgeting, accounting, invoicing, activations, and compliance.
Requirements:
- Education: High school diploma or equivalent. College courses are desired, and an associate’s or bachelor’s degree is preferred.
- Experience: Minimum of 1 year in a demanding personnel logistics, crewing or operations administration position or closely related role.
- Skills/Knowledge: Strong administrative, organisational, cooperation, interpersonal, and multitasking skills. Proficiency in Microsoft Office applications. Ability to prioritize tasks and adapt to a changing environment. Understanding of business processes and functions in Marine or Oil and Gas Industry.
Benefits:
- Company Pension 9%
- 37 hour work week
- Hybrid working 1 day from home + City centre parking space
- Flexible start and finish times in the office
- Bupa family cover
- Training and development opportunities
StudySmarter Expert Advice🤫
We think this is how you could land Personnel Logistics Coordinator in Aberdeen
✨Tip Number 1
Familiarise yourself with maritime regulations and compliance standards, such as USCG and STCW credentials. This knowledge will not only help you understand the requirements of the role but also demonstrate your commitment to the industry during interviews.
✨Tip Number 2
Network with professionals in the maritime and logistics sectors. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Showcase your organisational skills by preparing a mock travel itinerary for a crew member. This exercise will not only sharpen your planning abilities but also serve as a practical example to discuss during your interview.
✨Tip Number 4
Research StudySmarter's values and culture to align your responses during the interview. Understanding our mission and how the Personnel Logistics Coordinator role fits into it will help you stand out as a candidate who is genuinely interested in joining our team.
We think you need these skills to ace Personnel Logistics Coordinator in Aberdeen
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in personnel logistics or crewing. Emphasise any specific skills that align with the job description, such as travel coordination and compliance management.
Craft a Compelling Cover Letter:Write a cover letter that showcases your understanding of the maritime industry and your ability to manage crew logistics effectively. Mention specific examples from your past experience that demonstrate your organisational and multitasking skills.
Highlight Relevant Skills:In your application, clearly outline your proficiency in Microsoft Office and any other software relevant to personnel management. Discuss your strong administrative and interpersonal skills, as these are crucial for the role.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are essential in this role.
How to prepare for a job interview at Reed
✨Know Your Credentials
Make sure you are well-versed in your own qualifications and experiences, especially those related to USCG and STCW credentials. Be prepared to discuss how your background aligns with the compliance requirements of the role.
✨Demonstrate Organisational Skills
Since the role involves a lot of logistics and coordination, be ready to showcase your organisational skills. You might want to share examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles.
✨Familiarise Yourself with Travel Arrangements
Brush up on the processes involved in arranging travel for personnel. Be prepared to discuss any experience you have with booking flights, coordinating ground transportation, or securing accommodations, as these are key aspects of the job.
✨Showcase Your Adaptability
The job requires adapting to changing environments and priorities. Think of instances where you've had to pivot quickly in response to unexpected challenges and be ready to share those stories during the interview.
