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- Tasks: Take live minutes at conferences and manage electronic diaries.
- Company: Join the Children and Young People’s Service, making a difference in safeguarding.
- Benefits: Enjoy flexible support, free training, discounts, and pension schemes.
- Other info: Full-time temporary contract with opportunities to work with leading UK employers.
- Why this job: Be part of a vital team, handling sensitive information and supporting child protection.
- Qualifications: Strong communication skills and experience in admin roles required.
Job Description
Minute Taker
- Location: Castleford, WF10
- Salary: £14.36 PAYE per hour
- Job Type: Full-time, Temporary Contract
An exciting opportunity has arisen for a Minute Taker to join the Safeguarding and Reviewing Unit Administration Team within the Children and Young People’s Service. This role is ideal for someone who thrives in a fast-paced environment and can deliver high-quality administrative support while handling sensitive information.
Day-to-day of the role:
- Live minute taking of conferences and ensuring the distribution of minutes to attendees post-event.
- Managing electronic diaries, sending out meeting invitations, and handling data input using Microsoft Office and dedicated social care recording systems.
- Dealing with enquiries from the public and internal/external professionals both on the telephone and face-to-face.
- Operating independently using your own initiative and as part of a team to support Child Protection Conference Chairs.
Required Skills & Qualifications:
- Excellent communication and organisational skills.
- Proficient in Microsoft Office and familiar with social care recording systems.
- Ability to handle highly sensitive and emotive information with a strong understanding of data protection and confidentiality.
- Experience in administrative roles, preferably within a similar setting.
Benefits:
- Access to a dedicated consultant for ongoing support.
- Secure and user-friendly online timesheet system.
- Self-service portal for managing holiday requests, payslips, and other employment documents.
- Access to free training, discount clubs, healthcare options, and Reed rewards.
- Inclusion in pension schemes, paid holiday schemes, and maternity benefits.
- Opportunities to work with leading UK employers including local authorities, the NHS, and local SMEs.
To apply for this Minute Taker position, please submit your CV detailing your relevant experience and why you are interested in this role.
Minute Taker employer: Reed
Contact Detail:
Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Minute Taker
✨Tip Number 1
Familiarise yourself with minute-taking techniques and best practices. Being able to demonstrate your ability to take accurate and concise minutes during interviews can set you apart from other candidates.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Word and Excel. Since the role requires proficiency in these tools, showcasing your ability to navigate them efficiently can give you an edge.
✨Tip Number 3
Prepare for potential scenario-based questions during the interview. Think about how you would handle sensitive information or difficult situations, as this role involves dealing with emotive topics.
✨Tip Number 4
Network with professionals in the safeguarding and children’s services sector. Engaging with others in the field can provide insights and potentially lead to recommendations that could help you land the job.
We think you need these skills to ace Minute Taker
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly in administrative roles and minute taking. Emphasise your proficiency in Microsoft Office and any familiarity with social care recording systems.
Craft a Compelling Cover Letter: Write a cover letter that explains why you are interested in the Minute Taker position. Mention your ability to handle sensitive information and your strong communication skills, as these are crucial for the role.
Showcase Relevant Skills: In your application, specifically mention your organisational skills and experience in managing electronic diaries and handling enquiries. This will demonstrate your suitability for the fast-paced environment of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A well-presented application reflects your attention to detail, which is essential for a Minute Taker.
How to prepare for a job interview at Reed
✨Showcase Your Minute-Taking Skills
Be prepared to demonstrate your minute-taking abilities during the interview. You might be asked to take notes or summarise a mock meeting, so practice this skill beforehand to ensure you can capture key points accurately and efficiently.
✨Familiarise Yourself with Relevant Software
Since proficiency in Microsoft Office and social care recording systems is crucial for this role, make sure you brush up on these tools. Be ready to discuss your experience with them and how you've used them in previous roles.
✨Understand Data Protection
Given the sensitive nature of the information you'll be handling, it's important to have a solid understanding of data protection and confidentiality. Prepare to discuss how you would manage sensitive information and any relevant experiences you have in this area.
✨Demonstrate Strong Communication Skills
As a Minute Taker, you'll need excellent communication skills. Be ready to provide examples of how you've effectively communicated with various stakeholders in the past, whether face-to-face or over the phone, and how you handle enquiries professionally.