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- Tasks: Provide essential support to legal professionals in Commercial Real Estate and Banking & Finance.
- Company: Join a dynamic team focused on real estate and finance law.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth.
- Why this job: Be the first point of contact for clients and enhance your organizational skills.
- Qualifications: 3+ years as a Legal Secretary, preferably in Commercial Real Estate or Banking.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced settings.
The predicted salary is between 36000 - 60000 £ per year.
Job Title: Legal Secretary
Department: Commercial Real Estate and Banking & Finance
Role Overview: We are seeking a dedicated and experienced Legal Secretary to join a dynamic Commercial Real Estate and Banking & Finance department. The successful candidate will provide comprehensive secretarial support to a range of fee earners, including Partners, Associates, and Trainees. This role requires a proactive individual with excellent organisational and communication skills.
Key Responsibilities:
- Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
- Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
- Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Address client queries and take messages as needed.
- Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of fee earners.
- Email Management: Manage inboxes, ensuring urgent emails are promptly addressed or forwarded to the appropriate fee earner.
- Typing and Dictation: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
- Travel Arrangements: Organise travel plans, including flights, hotels, and dinners.
- Collaborative Support: Work with other secretarial staff to provide support during absences and assist with ad-hoc duties as requested.
- Property and Finance Searches: Conduct relevant property and finance searches, handle Land Registry applications, and manage stamp duty returns with guidance from fee earners.
- Billing Support: Assist fee earners with billing processes.
Skills & Experience:
- Minimum of 3 years of professional experience as a Legal Secretary or Legal PA.
- Experience within Commercial Real Estate and Banking and Financing.
- A relevant secretarial qualification (e.g., ILEX, Pitmans, Quest, RSA) is preferred.
- Proficiency in Microsoft Office packages.
- Experience in full diary and email management.
- Excellent communication skills.
- High level of attention to detail.
- Strong ability to prioritise tasks effectively.
Legal Secretary - Commercial Real Estate employer: Reed
Contact Detail:
Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary - Commercial Real Estate
✨Tip Number 1
Familiarize yourself with the specific terminology and processes related to Commercial Real Estate and Banking & Finance. This knowledge will not only help you understand the role better but also impress your potential employers during interviews.
✨Tip Number 2
Network with professionals in the legal field, especially those working in Commercial Real Estate. Attend industry events or join relevant online forums to connect with people who can provide insights or even refer you to job openings.
✨Tip Number 3
Demonstrate your organizational skills by creating a mock project that showcases your ability to manage multiple tasks effectively. This could be a great talking point during interviews, showing how you can handle the responsibilities of a Legal Secretary.
✨Tip Number 4
Prepare for the interview by practicing common questions related to client interaction and document preparation. Being able to articulate your experience and approach to these tasks will set you apart from other candidates.
We think you need these skills to ace Legal Secretary - Commercial Real Estate
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Legal Secretary, especially in Commercial Real Estate and Banking & Finance. Emphasize your administrative skills, client care experience, and any secretarial qualifications you possess.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive approach and excellent organizational skills. Mention specific examples of how you've successfully supported fee earners in previous roles and how you can contribute to their team.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and your experience with diary and email management. Stress your attention to detail and ability to prioritize tasks effectively, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail and professionalism, which are essential qualities for a Legal Secretary.
How to prepare for a job interview at Reed
✨Showcase Your Experience
Be prepared to discuss your previous roles as a Legal Secretary or Legal PA, especially in Commercial Real Estate and Banking & Finance. Highlight specific tasks you've handled that align with the responsibilities listed in the job description.
✨Demonstrate Organizational Skills
Since the role requires excellent organizational skills, come ready with examples of how you've managed multiple tasks or projects simultaneously. Discuss any systems or tools you use to stay organized.
✨Prepare for Client Interaction Scenarios
As the first point of contact for clients, it's crucial to demonstrate your communication skills. Prepare for potential role-play scenarios where you might need to address client queries or handle difficult situations.
✨Familiarize Yourself with Relevant Software
Make sure you're comfortable discussing your proficiency in Microsoft Office and any other relevant software. If you have experience with document preparation or email management tools, be ready to share how you've used them effectively.
