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- Tasks: Ensure properties are safe and compliant while managing maintenance and building projects.
- Company: Join a respected third sector organisation making a positive impact in Scotland.
- Benefits: Enjoy a competitive salary and the chance to work in a supportive, tight-knit team.
- Other info: This is a permanent full-time role with opportunities for professional growth.
- Why this job: Make a real difference in people's lives while developing your skills in facilities management.
- Qualifications: Experience in facilities management and a valid UK driver's licence are essential.
The predicted salary is between 27500 - 38500 £ per year.
Job Description
Facilities Management Officer
Location: Edinburgh
Salary: £33,000-£37,000
Organisation:Â Third Sector
Hours:Full-Time
Valid UK Driver’s Licence Required
Reed Business Support are working with a highly respected 3rd Sector organisation that are on the hunt for a Facilities Management Officer to join their organisation on a permanent basis.Â
This is a fantastic opportunity to work with a small, tightknit Facilities team that make a strong impact to this well known entity.
Are you looking to work for an organisation where you contribute to making a positive difference to people in Scotland? This could be for you! Â
The Role
You’ll play a key role in ensuring our properties are safe, compliant, and fit for purpose. Reporting to the Head of Service Facilities Management and the Senior Facilities Management Officer, you’ll help deliver planned maintenance programmes, oversee inspections, and manage building projects from concept to completion.
Key Responsibilities
- Support the delivery of planned preventative and cyclical maintenance programmes
- Assist in the inspection programme, monitor results, and report findings
- Conduct site visits to assess the quality of repairs and ensure compliance with legal and environmental standards
- Monitor and manage contracts, prepare valuations and final accounts
- Provide cost estimates, track expenditure, and ensure financial compliance
- Gather and report on contractor performance post-completion
- Offer technical advice to Unit Managers on maintenance issues
- Analyse tenders and contribute to procurement decisions
- Manage building alterations and refurbishment projects
- Prepare technical specifications, feasibility studies, and statutory documentation
- Conduct condition surveys and ensure buildings meet statutory standards
- Assist with property acquisition and disposal
- Maintain health and safety compliance, including emergency and contingency planning
- Keep inspection records, safety files, and asbestos registers up to date
- Participate in team meetings to align priorities and strategy
- Undertake additional duties as required within the scope of the role
What We’re Looking For
- Proven experience in facilities management, ideally within the third sector
- Strong understanding of building regulations, health & safety, and maintenance standards
- Excellent organisational and communication skills
- Ability to manage multiple projects and contractors simultaneously
- Proficiency in preparing technical documentation and cost analysis
- A full, valid UK driver’s licence is essential
If you feel you have the skills required to be considered for this position then Reed want to hear from you today!Â
Facilities Management Officer employer: Reed
Contact Detail:
Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Management Officer
✨Tip Number 1
Network with professionals in the facilities management sector, especially those who have experience in the third sector. Attend industry events or join relevant online forums to connect with potential colleagues and learn about the latest trends and challenges in the field.
✨Tip Number 2
Familiarise yourself with the specific building regulations and health & safety standards that apply to the third sector in Scotland. This knowledge will not only help you stand out during interviews but also demonstrate your commitment to compliance and safety.
✨Tip Number 3
Prepare to discuss your experience managing multiple projects and contractors simultaneously. Think of specific examples where you successfully delivered projects on time and within budget, as this will showcase your organisational skills and ability to handle pressure.
✨Tip Number 4
Research the organisation thoroughly before your interview. Understand their mission, values, and recent projects. This will allow you to tailor your responses and show how your skills and experiences align with their goals, making you a more attractive candidate.
We think you need these skills to ace Facilities Management Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, particularly within the third sector. Emphasise your understanding of building regulations and health & safety standards.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for making a positive difference in Scotland. Mention specific examples of how your skills align with the responsibilities listed in the job description.
Highlight Relevant Skills: In your application, clearly outline your organisational and communication skills. Provide examples of how you've managed multiple projects or contractors simultaneously in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Reed
✨Know Your Regulations
Familiarise yourself with building regulations, health and safety standards, and maintenance protocols relevant to the third sector. Being able to discuss these confidently will show your expertise and readiness for the role.
✨Demonstrate Project Management Skills
Prepare examples of past projects you've managed, particularly those involving multiple contractors or complex requirements. Highlight your organisational skills and ability to oversee projects from start to finish.
✨Showcase Communication Abilities
Effective communication is key in facilities management. Be ready to discuss how you've successfully communicated with team members, contractors, and stakeholders in previous roles, ensuring everyone is aligned and informed.
✨Prepare Technical Documentation Samples
If possible, bring along samples of technical documentation or cost analysis you've prepared in the past. This will demonstrate your proficiency and give the interviewers a tangible sense of your capabilities.