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For Companies At a Glance
- Tasks: Support the Commercial Real Estate team with admin tasks, client care, and document preparation.
- Company: Join a leading firm known for its dynamic work environment and commitment to excellence.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant office culture.
- Why this job: Be part of a collaborative team that values your input and fosters growth in the legal field.
- Qualifications: 3+ years as a Legal Secretary, secretarial qualification, and strong Microsoft Office skills required.
- Other info: Opportunity to engage with clients and gain hands-on experience in commercial real estate.
The predicted salary is between 30000 - 42000 £ per year.
Role Overview
The Legal Secretary will provide comprehensive secretarial support within the Commercial Real Estate team to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities.
Duties/Responsibilities
- Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
- Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
- Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries.
- Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
- Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
- Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
- Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners.
- Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners.
- Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
- Billing Support: Assist fee earners with billing processes.
Skills & Experience
- At least 3 years of professional experience as a Legal Secretary / Legal PA within Commercial and Residential property.
- A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
- Proficient in using Microsoft Office packages in a professional capacity.
- Experience in full diary and email management.
- Excellent communication skills.
- High level of attention to detail.
- Ability to prioritize tasks effectively.
Contact Detail:
Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Real Estate Legal Secretary (, , United Kingdom)
✨Tip Number 1
Network with professionals in the commercial real estate sector. Attend industry events, webinars, or local meetups to connect with potential colleagues and learn more about the role. This can give you insights into what firms are looking for and may even lead to referrals.
✨Tip Number 2
Familiarise yourself with the specific software and tools used in commercial real estate. Being proficient in platforms like InfoTrack and understanding property searches will set you apart from other candidates who may not have this knowledge.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. Be ready to discuss these experiences during interviews to showcase your ability to handle the demands of a busy legal environment.
✨Tip Number 4
Research the firm you're applying to thoroughly. Understand their values, recent projects, and team structure. Tailoring your conversation to reflect your knowledge about the firm can impress interviewers and show your genuine interest in the position.
We think you need these skills to ace Commercial Real Estate Legal Secretary (, , United Kingdom)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal Secretary, particularly in Commercial Real Estate. Emphasise your administrative skills, client care experience, and any specific qualifications you hold.
Craft a Strong Cover Letter: Write a cover letter that directly addresses the job description. Mention your experience with document preparation, email management, and client interaction. Show enthusiasm for the role and how your skills align with their needs.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and any secretarial qualifications you possess. Detail your experience with diary management and your ability to prioritise tasks effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at Reed
✨Showcase Your Secretarial Skills
Be prepared to discuss your experience as a Legal Secretary, particularly in Commercial Real Estate. Highlight specific tasks you've handled, such as document preparation and client correspondence, to demonstrate your proficiency.
✨Demonstrate Attention to Detail
Since the role requires a high level of attention to detail, be ready to provide examples of how you've ensured accuracy in your work. This could include managing complex documents or conducting thorough conflict checks.
✨Familiarise Yourself with Relevant Software
Make sure you are comfortable using Microsoft Office and any other relevant software like InfoTrack. Mentioning your proficiency during the interview can set you apart from other candidates.
✨Prepare for Client Interaction Scenarios
As the first point of contact for clients, it's crucial to exhibit strong communication skills. Prepare for potential role-play scenarios where you might need to handle client queries or manage difficult situations.
