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For Companies At a Glance
- Tasks: Support the Commercial Real Estate team with admin tasks, client care, and document preparation.
- Company: Join a leading firm known for its dynamic work environment and commitment to excellence.
- Benefits: Enjoy flexible working options, professional development opportunities, and a vibrant office culture.
- Why this job: Be part of a collaborative team that values your input and fosters growth in the legal field.
- Qualifications: 3+ years as a Legal Secretary, secretarial qualification, and strong Microsoft Office skills required.
- Other info: Opportunity to engage with clients and gain hands-on experience in commercial real estate.
The predicted salary is between 30000 - 42000 £ per year.
Role Overview
The Legal Secretary will provide comprehensive secretarial support within the Commercial Real Estate team to a range of fee earners, including Partners, Associates, and Trainees. This job description is not an exhaustive list of all duties and responsibilities.
Duties/Responsibilities
- Administrative Support: Assist fee earners with administrative tasks such as bundling, indexing, and general organisation.
- Client Care: Handle client correspondence, open files, conduct conflict checks and sanctions searches, and collaborate with the AML team during the client/file opening process.
- Client Interaction: Serve as the first point of contact for clients via phone, email, and face-to-face interactions. Proactively support client activities and requirements, including taking messages and answering simple queries.
- Document Preparation: Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and sanctions searches, and audit letters under the direction of the partner/fee earner.
- Email Management: Manage inboxes and file emails, ensuring urgent emails are promptly addressed by fee earners or forwarded to another fee earner in their absence.
- Typing Tasks: Undertake typing tasks, including urgent documents through digital and non-digital dictation.
- Travel Arrangements: Make travel arrangements such as booking flights, hotels, and dinners.
- Collaborative Support: Work collaboratively with other secretarial support and provide assistance during secretarial absences within the department and firm. Undertake ad-hoc duties as requested by fee earners.
- Property and Finance Searches: Conduct relevant property and finance searches through “InfoTrack,” handle Land Registry applications, and manage stamp duty returns under the direction of the fee earner.
- Billing Support: Assist fee earners with billing processes.
Skills & Experience
- At least 3 years of professional experience as a Legal Secretary / Legal PA within Commercial and Residential property.
- A secretarial qualification (ILEX, Pitmans, Quest, RSA, or equivalent).
- Proficient in using Microsoft Office packages in a professional capacity.
- Experience in full diary and email management.
- Excellent communication skills.
- High level of attention to detail.
- Ability to prioritize tasks effectively.
Commercial Real Estate Legal Secretary (, , United Kingdom) employer: Reed
Contact Detail:
Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Real Estate Legal Secretary (, , United Kingdom)
✨Tip Number 1
Familiarise yourself with the specific terminology and processes used in commercial real estate. This will not only help you understand the role better but also demonstrate your commitment and knowledge during any interviews.
✨Tip Number 2
Network with professionals in the legal and real estate sectors. Attend industry events or join relevant online forums to connect with people who can provide insights or even refer you to opportunities at StudySmarter.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in Word and Excel, as these are crucial for document preparation and management. Consider taking a short course if you feel you need to enhance your proficiency.
✨Tip Number 4
Prepare to discuss your previous experiences in managing client interactions and administrative tasks. Be ready to share specific examples that highlight your attention to detail and ability to prioritise effectively.
We think you need these skills to ace Commercial Real Estate Legal Secretary (, , United Kingdom)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal Secretary, particularly in Commercial Real Estate. Emphasise your administrative skills, client care experience, and any specific qualifications you hold.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities outlined in the job description. Mention your experience with document preparation, client interaction, and any specific software or tools you are proficient in.
Highlight Relevant Skills: In your application, clearly outline your skills that match the job requirements, such as attention to detail, communication skills, and your ability to manage diaries and emails effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Reed
✨Showcase Your Secretarial Skills
Be prepared to discuss your experience as a Legal Secretary, particularly in Commercial Real Estate. Highlight specific tasks you've handled, such as document preparation and client correspondence, to demonstrate your proficiency.
✨Demonstrate Attention to Detail
Since the role requires a high level of attention to detail, be ready to provide examples of how you've ensured accuracy in your work. This could include managing complex documents or conducting thorough conflict checks.
✨Familiarise Yourself with Relevant Software
Make sure you are comfortable using Microsoft Office and any other relevant software like InfoTrack. Mentioning your proficiency during the interview can set you apart from other candidates.
✨Prepare for Client Interaction Scenarios
As the first point of contact for clients, it's crucial to exhibit strong communication skills. Prepare for potential role-play scenarios where you might need to handle client queries or manage difficult conversations.
