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- Tasks: Join us as an Administrator, handling calls, managing bookings, and maintaining records.
- Company: Be part of a growing construction and engineering firm in Hitchin.
- Benefits: Enjoy free parking, training opportunities, and potential for a permanent role.
- Why this job: This role offers a chance to develop your skills in a supportive environment.
- Qualifications: We seek detail-oriented multitaskers with Excel skills; Sage knowledge is a plus.
- Other info: Work Monday to Friday, 9am to 5pm, with a competitive hourly rate.
Job Type: Temp to Perm
Location: Hitchin
Office Based: Monday – Friday, 9:00am – 5:00pm
Salary: £12.82 - £14.35 per hour
Start Date: ASAP
My client, specialising in the construction and engineering, is actively seeking a proactive and detail-oriented Administrator to join their growing team. This role involves a wide range of administrative tasks, from handling phone calls and managing post to overseeing equipment bookings and maintaining financial records. The ideal candidate will be a self-starter with strong multitasking abilities and a good grasp of numeracy and Excel.
Day-to-day of the role:
- Handle general administration duties including answering incoming calls and sorting all incoming post.
- Manage the booking of hire equipment across all sites, including mechanical, electrical, and powered access plants.
- Coordinate delivery slots and liaise with site managers.
- Maintain communication with external couriers and hauliers for equipment deliveries.
- Maintain the IT asset registers and produce invoices and statements for clients.
- Perform invoice reconciliation and bank statement reconciliation from credit cards.
- Provide basic reception cover, including meeting and greeting visitors.
- Assist the purchasing manager with ordering materials for sites and factories.
- Manage data entry for invoices and timesheets related to individual projects.
- Oversee photocopier usage, maintain ink levels, and resolve related issues.
- Keep records of insurance certificates and ensure subcontractors' insurances are valid.
- Input data into Excel, create basic formulas, and perform reconciliations.
- Encouraged to develop the role and make it your own.
Required Skills & Qualifications:
- Strong multitasking ability and attention to detail.
- Self-starter with the ability to record notes for training and maintain accuracy in all tasks.
- Good understanding of numeracy, costings, and invoicing.
- Proficiency in Excel, including creating basic formulas, tables, and performing reconciliations.
- Experience in data entry.
- Knowledge of Sage is preferred but not essential as training will be provided.
Benefits:
- Free parking.
- Training and development opportunities, including Sage software training.
- Opportunity for the role to go permanent.
Administrator employer: Reed
Contact Detail:
Reed Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the construction and engineering industry. Understanding the specific terminology and processes can give you an edge during interviews, showing that you're genuinely interested in the field.
✨Tip Number 2
Brush up on your Excel skills, especially in creating basic formulas and tables. You might want to practice data entry and reconciliation tasks, as these are key components of the role.
✨Tip Number 3
Demonstrate your multitasking abilities by preparing examples from your past experiences where you've successfully managed multiple tasks at once. This will help you stand out as a self-starter.
✨Tip Number 4
Network with professionals in the construction and engineering sectors. Engaging with industry contacts can provide insights into the company culture and expectations, which can be beneficial during your application process.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your multitasking abilities, attention to detail, and proficiency in Excel, as these are key for the Administrator role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your previous experience aligns with the responsibilities listed in the job description, such as handling administrative tasks or managing data entry.
Highlight Relevant Skills: In your application, clearly outline your skills related to numeracy, invoicing, and any experience with software like Sage or Excel. This will demonstrate your capability to handle the financial aspects of the role effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrator position.
How to prepare for a job interview at Reed
✨Showcase Your Multitasking Skills
During the interview, be prepared to discuss examples of how you've successfully managed multiple tasks at once. This role requires strong multitasking abilities, so highlight your experience in handling various administrative duties simultaneously.
✨Demonstrate Your Excel Proficiency
Since the job involves using Excel for data entry and reconciliations, make sure to mention any relevant experience you have with creating formulas and tables. If possible, bring along examples of your work or be ready to discuss specific tasks you've completed using Excel.
✨Emphasise Attention to Detail
The role requires a keen eye for detail, especially when it comes to maintaining financial records and managing equipment bookings. Be ready to provide examples of how your attention to detail has positively impacted your previous roles.
✨Prepare Questions About the Role
Show your interest in the position by preparing thoughtful questions about the day-to-day responsibilities and the team you'll be working with. This demonstrates your enthusiasm for the role and helps you assess if it's the right fit for you.