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- Tasks: Support the property management team and oversee daily operations.
- Company: Join a reputable property management agency in Lisburn.
- Benefits: Enjoy a competitive salary of £26,000 plus bonuses and a full-time schedule.
- Why this job: Be a key contact for tenants and enhance your admin skills in a growing company.
- Qualifications: Previous admin experience and excellent communication skills are essential.
- Other info: Opportunity to learn about property safety regulations and improve processes.
The predicted salary is between 26000 - 36400 £ per year.
Property Management Co-ordinator My client is a reputable property management agency, who are currently seeking an experienced Administrator – due to continued growth, to join their team based in Lisburn. This is a Full-Time, Permanent Position. Working Hours: Monday to Friday: 8.30am – 5pm. With a salary of £26,000 per annum + bonus. Job Role: You will be responsible for supporting the property management team by overseeing daily operations, coordinating tenant and property manager inspections and ensuring the smooth administration of residential properties. This role acts as a key point of contact for tenants and assists in managing the property managers schedules and overall property compliance requirements. Essential Criteria: Previous Administration experience within a similar role. Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels. Ability to prioritise a busy workload while adhering to deadlines. Ability to work on your own initiative as well as part of a team. Maintain confidentiality and ensure professionalism at all times. Excellent attention to detail and analytical skills. Desirable Criteria: Basic knowledge of property safety regulations, including fire safety, electrical safety or willingness to learn. ARLA accreditation. Main Duties and Responsibilities: Conduct routine and ad hoc audits of certificates to identify gaps. Proactively contact landlords, tenants, and contractors to resolve any outstanding certificates. Forecast safety renewals 4 weeks in advance. Serve as the first point of contact for tenant inquiries and concerns, providing prompt and professional resolution. Schedule routine inspections, move-ins, and move-outs for the property managers and inform tenants on the process to receive back their deposit. Process NTQs to inform tenants of their responsibilities when leaving their property. Ensure tenants are informed of property policies, procedures, and updates. Schedule routine inspections, move-ins, and move-outs. Maintain accurate records of safety certificates, landlord compliance documentations and tenant contact details. Identify improvements within the processes to reduce waste and improve efficiency and customer satisfaction. Liaise with tenants, landlords, contractors, and internal teams to ensure smooth property operations. Prepare and distribute communication regarding property compliance updates, maintenance schedules and upcoming inspections. Address tenant complaints professionally and escalate issues to the Property Manager as needed. Liaise with contractors to enhance understanding of property compliance and understand the basic foundations of safety certification of: Electrical Installation Condition Report, Gas Safety, Energy Performance, Portable Appliance Test, Heat & smoke detectors, Regulatory Fire testing Skills: administration property management administrator property management co-ordinator maintenance scheduler
Property Management Co-Ordinator employer: Reed Specialist Recruitment
Contact Detail:
Reed Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Management Co-Ordinator
✨Tip Number 1
Familiarize yourself with property management software and tools commonly used in the industry. Being proficient in these systems can set you apart from other candidates and show that you're ready to hit the ground running.
✨Tip Number 2
Network with professionals in the property management field. Attend local real estate events or join online forums to connect with others who can provide insights or even refer you to job openings.
✨Tip Number 3
Brush up on your knowledge of property safety regulations. Understanding the basics of fire safety, electrical safety, and compliance requirements will demonstrate your commitment to the role and help you stand out.
✨Tip Number 4
Prepare to discuss your previous administration experience in detail during the interview. Be ready to share specific examples of how you've successfully managed workloads, resolved tenant issues, and improved processes in past roles.
We think you need these skills to ace Property Management Co-Ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administration experience, particularly in property management. Emphasize your communication skills and ability to manage a busy workload.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to handle tenant inquiries and coordinate inspections effectively.
Showcase Attention to Detail: Provide examples in your application that showcase your attention to detail and analytical skills. This could include instances where you successfully managed compliance documentation or improved processes.
Highlight Teamwork and Initiative: Discuss your ability to work both independently and as part of a team. Share examples of how you've taken initiative in past roles to improve efficiency or resolve issues.
How to prepare for a job interview at Reed Specialist Recruitment
✨Showcase Your Administration Experience
Be prepared to discuss your previous administration roles in detail. Highlight specific tasks you managed that relate to property management, such as scheduling inspections or maintaining compliance records.
✨Demonstrate Communication Skills
Since excellent communication is key for this role, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated with tenants, landlords, or contractors in past positions.
✨Prioritize and Organize
Expect questions about how you handle a busy workload. Share strategies you use to prioritize tasks and meet deadlines, especially in a fast-paced environment like property management.
✨Familiarize Yourself with Property Safety Regulations
Even if you don't have extensive knowledge of property safety regulations, showing a willingness to learn can set you apart. Research basic concepts related to fire safety and electrical safety to demonstrate your initiative.
