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- Tasks: Manage office operations and support project teams in a dynamic architectural environment.
- Company: Join a leading architect organization collaborating with top designers and developers.
- Benefits: Enjoy a competitive salary, full-time hours, and a supportive team culture.
- Why this job: Be part of a creative team, enhance your skills, and contribute to exciting projects.
- Qualifications: Previous office management experience and strong communication skills are essential.
- Other info: This is a 14-month fixed-term contract based in Belfast.
The predicted salary is between 25000 - 32000 £ per year.
Office Manager My client is a leading architect organisation, who work in collaboration with designers, contractors, developers and planners, to ensure a successful delivery of the projects they are providing. Based in Belfast, they are currently seeking an experienced Office Manager to join their team. This is a Full-Time, Fixed Term Contract initially for 14 months. Working hours: Mon-Thurs 9am-5.30pm & Fri 9.30-4.15pm Salary: £25,000 – £32,000 (dependent on experience) Job Role: You will be responsible for ensuring the smooth running of the practice outside of project work, alongside the Accounts Assistant and Administrative Assistant, reporting directly to the Practice Management Team (Directors and Associates). Essential Criteria: Previous Office Manager experience within a similar role Strong administration experience IT proficient with the use of using IT packages Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels Ability to manage and prioritise a busy workload while adhering to deadlines and working under pressure Ability to work on your own initiative as well as part of a team Excellent attention to detail Main Duties and Responsibilities: Admin support to Projects and internal task teams Management of non-project related Health & Safety matters Keeping Practice Management tools up to date Management of staff start/end protocol, staff leave, sickness absence, hybrid working records Facilitate employment of new staff Completion of statutory and industry standard surveys Management and implementation of GDPR requirements Management of office related risk assessments Organising Professional Indemnity Insurance, PL, EL and premises insurance Management and Implementation of Policies, including audit management Other administrative tasks that arise from time to time for the general smooth running of the practice IT/SharePoint support, and O365 administration Filing and Archiving Marketing support Reception, meeting rooms, tea/coffee, phone calls etc. when required Self-Development (CPD) Skills: Office Manager Belfast City Centre Contract
Office Manager employer: Reed Specialist Recruitment
Contact Detail:
Reed Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, such as O365 and SharePoint. Being proficient in these platforms will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Highlight your experience in managing office operations and supporting project teams. Be prepared to discuss specific examples of how you've successfully handled administrative tasks and contributed to a smooth workflow in previous roles.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you've effectively interacted with various stakeholders in past positions. This could include examples of resolving conflicts or facilitating discussions among team members.
✨Tip Number 4
Research the company’s projects and values to understand their work culture better. This knowledge will help you tailor your responses during interviews and show that you're genuinely interested in contributing to their success.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous Office Manager experience and strong administration skills. Use specific examples that demonstrate your ability to manage a busy workload and communicate effectively with stakeholders.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your skills align with the job requirements, particularly your IT proficiency and attention to detail.
Showcase Relevant Experience: When detailing your work history, focus on roles where you managed office operations or supported project teams. Highlight any experience with Health & Safety matters, GDPR compliance, or managing staff protocols.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, as excellent written communication is essential for this role.
How to prepare for a job interview at Reed Specialist Recruitment
✨Showcase Your Office Management Experience
Be prepared to discuss your previous experience as an Office Manager. Highlight specific examples where you successfully managed administrative tasks, supported project teams, and ensured smooth operations in a busy environment.
✨Demonstrate Strong Communication Skills
Since the role requires excellent communication with stakeholders at all levels, practice articulating your thoughts clearly. Prepare to give examples of how you've effectively communicated in past roles, especially in challenging situations.
✨Highlight Your IT Proficiency
The job requires proficiency in IT packages and tools like SharePoint and O365. Be ready to discuss your experience with these tools and any relevant projects where you utilized technology to improve office efficiency.
✨Prepare for Scenario-Based Questions
Expect questions that assess your ability to manage a busy workload and prioritize tasks under pressure. Think of scenarios from your past where you successfully handled multiple responsibilities and met deadlines.
