At a Glance
- Tasks: Provide essential admin support and manage student placements with precision.
- Company: Leading organisation in Belfast with a focus on professional development.
- Benefits: Competitive hourly rate, full-time hours, and potential for extension.
- Other info: Opportunity for growth in a supportive environment with flexible working hours.
- Why this job: Join a dynamic team and make a real difference in students' academic journeys.
- Qualifications: Five GCSEs at Grade C or higher, recent admin experience, and strong IT skills.
The predicted salary is between 25000 - 35000 £ per year.
Admin Assistant
An exciting opportunity has arisen for an experienced Administrative Assistant to join a leading organisation based in Belfast
This is a Full-Time, Fixed-Term, position to cover up to 3 months (with the possibility of being extended thereafter).
Working hours: Monday to Thursday: 8.50am - 5pm and Fridays: 8.50am - 4.25pm. (36.5 hours per week).
With an hourly rate of £14.39 per hour.
A Basic Enhanced Check will be required.
Closing date: 23rd September
Essential Criteria
- At least five GCSE passes or equivalent at Grade C or higher-level qualification, to include qualifications that demonstrate literacy/ proficiency in English language and numeracy.
- Recent administration experience, to include working with data which must be processed accurately.
- Excellent IT skills, with demonstrable experience of using Microsoft Word, Excel and Outlook.
- Excellent communication skills both written and verbal - with the ability to communicate with stakeholders at all levels.
- Ability to manage and prioritise a busy workload while adhering to deadlines.
- Ability to work on your own initiative as well as part of a team.
- Ability to maintain confidentiality at all times.
- Strong attention to detail ensuring high levels of accuracy.
Main Duties and Responsibilities
- To work collaboratively to provide comprehensive and professional placement support.
- To liaise extensively with external placement providers both orally and in written communication to secure placements within required timescales.
- To schedule and plan for placements for the year ahead and future placements.
- To make proficient use of the management information system to allocate, record and monitor student placements and tutor and external assessors\' visits.
- To alert line managers or other relevant staff to any student/placement provider difficulties.
- To ensure all placements are in line with quality assurance requirements, placement marks and reports are received.
- To provide guidance or informal training on internal processes.
- To provide guidance in relation to their placement.
- To support student communications relevant to placement via email, student surveys and the management information system in relation to their placement preferences and travel.
- To ensure all student and external placement providers\' details are up-to-date and all other relevant documentation, such as insurance, recorded appropriately.
- To liaise with placement software providers to address any system issues, updates as required.
- To routinely report on placement data and provide management information reports as required.
- To routinely engage with other College teams and relevant Academic staff on matters relating to student placements.
- To provide a comprehensive administrative service to the Head of Programme and Programme tutors to ensure the development and delivery of the doctoral programme.
- To service meetings of all relevant committees, to include Board of Examiners and Student Voice as requested, including preparation of agendas, minute taking, organising hospitality and distribution of paper and information to members for the Doctoral Programme and other academic Programmes, as necessary.
Skills
Skills: administrator, administration, admin officer
Administration Officer in Belfast employer: Reed Specialist Recruitment
Join a dynamic and supportive team in Belfast as an Administration Officer, where your contributions will be valued and recognised. Our organisation fosters a collaborative work culture that prioritises employee growth, offering opportunities for professional development and skill enhancement. With competitive pay and a commitment to maintaining a healthy work-life balance, we ensure that our employees thrive both personally and professionally in a vibrant city environment.
Contact Details:
Reed Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administration Officer in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administration Officer role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to administration tasks. Think about how you can showcase your IT skills and attention to detail. We recommend doing mock interviews with friends or family to boost your confidence!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Check out our website for roles that suit your skills and interests. Tailor your approach to each company to stand out from the crowd!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the position!
We think you need these skills to ace Administration Officer in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administration Officer role. Highlight your recent administration experience and any relevant IT skills, especially with Microsoft Word, Excel, and Outlook. We want to see how your background fits perfectly with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this position. Mention your communication skills and ability to manage a busy workload, as these are key for us. Don't forget to show a bit of personality – we love that!
Showcase Your Attention to Detail:In your application, make sure to demonstrate your strong attention to detail. Whether it's through examples of past work or specific achievements, we want to know how you ensure accuracy in your tasks. This is super important for the role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you're keen to join our team!
How to prepare for a job interview at Reed Specialist Recruitment
✨Know Your Admin Stuff
Make sure you brush up on your administrative skills before the interview. Familiarise yourself with common tasks like scheduling, data entry, and using Microsoft Office tools. Being able to discuss your recent experience with these tasks will show that you're ready to hit the ground running.
✨Show Off Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, whether through emails, meetings, or reports. This will demonstrate your ability to engage with others professionally.
✨Demonstrate Attention to Detail
Attention to detail is crucial for an Administration Officer. Bring along examples of your work that highlight your accuracy and thoroughness. You might even want to mention a time when your attention to detail saved the day or improved a process.
✨Prepare for Scenario Questions
Expect questions that assess how you handle busy workloads and tight deadlines. Think of specific situations where you successfully managed multiple tasks or resolved conflicts. This will help you showcase your organisational skills and ability to prioritise effectively.
