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- Tasks: Support the CFO with scheduling, communications, and administrative tasks.
- Company: Join a dynamic finance team focused on excellence and collaboration.
- Benefits: Enjoy flexible hybrid work, professional development, and access to university resources.
- Why this job: Be at the heart of finance operations while building valuable relationships and skills.
- Qualifications: NVQ 3/A-levels or equivalent experience; strong IT and interpersonal skills required.
- Other info: Lead on Health and Safety compliance and contribute to departmental events.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organised and dynamic Personal Assistant & Office Administrator to provide exceptional support to the Chief Financial Officer (CFO) and the senior Finance Team. This role is pivotal in ensuring the smooth operation of the finance department through high-quality, confidential administrative support and effective relationship building across professional services.
Day-to-day of the role:
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Act as the first point of contact for the CFO, managing communications and prioritising requests.
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Organise and manage the CFO’s schedule, including arranging meetings, travel, and accommodation.
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Provide executive support by managing email inboxes, preparing meeting agendas, and following up on actions.
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Coordinate and execute departmental events, ensuring all logistical aspects are handled efficiently.
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Draft correspondence and perform background research to support the CFO and senior team members.
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Maintain a confidential and efficient filing system and enhance administrative processes.
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Act as the HR liaison for the Finance department, supporting recruitment and HR processes.
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Lead on Health and Safety compliance and support the production of the Finance newsletter.
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Ensure the finance intranet pages are regularly updated and manage content for staff communications.
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NVQ 3/A-levels or equivalent experience in a relevant field.
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Strong IT proficiency, particularly in MS Office (Word, Excel, PowerPoint), Microsoft Outlook, and Microsoft Teams.
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Excellent numerical skills with the ability to create and interpret financial reports and data.
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Proven experience as a PA or in a similar role, providing high-quality executive support.
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Exceptional interpersonal skills with a proven ability to work effectively within a team and build strong professional relationships.
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Competitive salary within the given range.
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Flexible hybrid working pattern.
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Opportunities for professional development and growth within the organisation.
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Access to university facilities and resources.
Personal Assistant employer: Reed Specialist Recruitment Ltd
Contact Detail:
Reed Specialist Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with the finance sector and the specific challenges CFOs face. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your understanding of the role.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed schedules or coordinated events in previous roles. Be ready to discuss these experiences in detail.
✨Tip Number 3
Showcase your IT proficiency, especially in MS Office applications. Consider preparing a short demonstration of your skills or discussing specific projects where you utilized these tools effectively.
✨Tip Number 4
Emphasize your interpersonal skills by sharing examples of how you've built strong relationships in past positions. This is crucial for a role that requires effective communication and collaboration with senior team members.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in similar roles. Emphasize your organizational skills, IT proficiency, and any experience with financial reports.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills align with the responsibilities outlined in the job description. Mention specific examples of how you've successfully managed schedules and communications in the past.
Highlight Interpersonal Skills: Since the role requires exceptional interpersonal skills, include examples in your application that demonstrate your ability to build strong professional relationships and work effectively within a team.
Proofread Your Application: Before submitting, carefully proofread your application materials to ensure there are no typos or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Reed Specialist Recruitment Ltd
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed schedules, prioritised tasks, and handled multiple responsibilities in previous roles.
✨Demonstrate Communication Proficiency
Since you'll be the first point of contact for the CFO, it's important to highlight your communication skills. Practice articulating your thoughts clearly and concisely, and be ready to discuss how you manage communications effectively.
✨Highlight Your IT Skills
Strong IT proficiency is essential for this role. Be sure to mention your experience with MS Office, Outlook, and Teams. You might even want to prepare to discuss how you've used these tools to enhance productivity in past positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenging situations. Think of scenarios where you've had to manage conflicts, meet tight deadlines, or adapt to sudden changes, and be ready to share those experiences.
