At a Glance
- Tasks: Coordinate operations and support senior leadership in a dynamic financial environment.
- Company: Established financial services business known for professionalism and agility.
- Benefits: Competitive salary, on-site parking, and opportunities for professional growth.
- Other info: Ideal for proactive individuals who thrive under pressure and enjoy multitasking.
- Why this job: Join a fast-paced team and make a real impact in a supportive role.
- Qualifications: 5+ years in operations or executive support with strong organisational skills.
The predicted salary is between 48000 - 55000 £ per year.
Salary: £48K - £55K STE
Reporting to CEO
Hours: 9am - 5pm, Monday to Friday
Location: Office based (with some flexibility depending on the candidates circumstances and business needs)
Our client is an established and dynamic financial services business with a strong reputation for professionalism, agility, and client-focused solutions. With over a decade of experience supporting businesses across the UK, we pride ourselves on our established relationships, experienced team, and commitment to providing a reliable and professional service to both clients and partners.
We are seeking a highly organised and commercially aware Operations & Executive Support Manager to support senior leadership in a fast-paced financial and corporate environment. This is not a traditional PA role. The successful candidate will act as a central operational coordinator across multiple workstreams, helping keep projects, stakeholders, advisers, suppliers and internal teams aligned and moving forward. The role requires someone who is proactive, detail-oriented and comfortable managing competing priorities, confidential information and operational tasks with minimal supervision.
Key Responsibilities:- Executive & Operational Coordination:
- Manage and coordinate day-to-day operational priorities for senior leadership.
- Track actions arising from emails, meetings and calls and ensure timely follow-up.
- Maintain structured task management systems and operational trackers.
- Organise and prioritise workloads across multiple active projects.
- Conduct regular operational check-ins with senior management to maintain momentum across key initiatives.
- Stakeholder & Project Management:
- Act as a first point of contact for external advisers, suppliers and business partners.
- Coordinate communications and document requests between internal and external stakeholders.
- Manage project timelines and ensure deliverables are progressed and completed.
- Support senior management with preparation for meetings, board discussions and strategic projects.
- Legal & Commercial Administration:
- Support legal and commercial workstreams through document collation and administration.
- Coordinate external legal correspondence and document requests.
- Assist with property, lease, supplier and corporate administration matters.
- Track approvals, signatures and outstanding actions.
- Finance & Operational Support:
- Liaise with insurers, brokers and service providers regarding operational documentation and renewals.
- Support administrative processes linked to company operations and projects.
- Team & Office Coordination:
- Support onboarding and operational setup for new staff where required.
- Help maintain internal operational procedures and shared resources.
- Assist with coordination across departments to improve communication and efficiency.
- Provide ad hoc operational support across the business as priorities evolve.
- Previous experience in operations, executive support, project coordination or business support within a professional services or commercial environment.
- Exceptional organisational and follow-up skills.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities simultaneously.
- High attention to detail and strong document-management capability.
- Strong proficiency in Google Workspace and/or spreadsheets and shared-drive environments.
- Ability to work independently and proactively solve problems.
- Experience supporting senior executives or founders.
- Experience coordinating external stakeholders and advisers.
- Exposure to corporate, professional services or operational business environments.
- Experience managing complex operational workflows and documentation.
- Highly organised and dependable.
- Calm under pressure with strong prioritisation skills.
- Commercially aware and solutions-focused.
- Confident in communicating with senior stakeholders.
- Discreet and trustworthy with confidential information.
- Naturally proactive and capable of anticipating needs before being asked.
Benefits: On-site parking
Application question(s): Do you have a minimum of 5 years experience supporting senior executives? Do you have experience in coordinating external stakeholders and advisers? Do you have a proven ability to manage complex operational workflows and documentation?
Work Location: In person
Locations
Executive Support Manager in Cardiff, Wales employer: Redmore Recruitment Limited
Join a dynamic financial services business that values professionalism and agility, offering a supportive work culture where your organisational skills can shine. With a commitment to employee growth and development, this role provides opportunities to engage with senior leadership and manage diverse projects in a fast-paced environment. Enjoy the benefits of on-site parking and a collaborative atmosphere that fosters innovation and teamwork.
Contact Details:
Redmore Recruitment Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Support Manager in Cardiff, Wales
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an Executive Support Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their operations and think about how your skills can help streamline their processes. This will show that you're not just another candidate, but someone who genuinely cares about contributing to their success.
✨Tip Number 3
Practice your communication skills! As an Operations & Executive Support Manager, you'll need to be confident in conveying information to senior stakeholders. Consider doing mock interviews with friends or using online platforms to refine your pitch.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to showcase your skills and experience directly to the hiring team. Plus, it shows you're serious about joining our dynamic financial services business!
We think you need these skills to ace Executive Support Manager in Cardiff, Wales
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your exceptional organisational abilities. We want to see how you manage multiple priorities and keep everything on track, just like the Operations & Executive Support Manager role requires!
Tailor Your Experience:Don’t just send a generic CV! Tailor your experience to match the job description. Focus on your previous roles in operations or executive support, especially where you've coordinated projects or managed stakeholders.
Be Clear and Concise:When writing your application, clarity is key. Use straightforward language and get straight to the point. We appreciate strong written communication skills, so make sure your application reflects that!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Redmore Recruitment Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential requirements, especially around operational coordination and stakeholder management. This will help you tailor your answers to demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Support Manager, being organised is crucial. Prepare examples of how you've successfully managed multiple priorities in the past. Use specific instances where your attention to detail and task management systems made a difference in your previous roles.
✨Communicate Confidently
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively communicated with senior stakeholders and coordinated with external advisers in your previous positions.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare insightful questions about the company’s operations and how they measure success in this role. This shows your genuine interest and helps you assess if the company culture aligns with your values and work style.
