At a Glance
- Tasks: Be the welcoming face of our busy legal office, handling client interactions and administrative tasks.
- Company: Join Redkite Solicitors, a trusted law firm with over 125 years of experience in expert legal advice.
- Benefits: Enjoy a supportive workplace, opportunities for growth, and a commitment to diversity and inclusion.
- Other info: Full-time position based in Swansea, with a focus on teamwork and client care.
- Why this job: This role offers a dynamic environment where your contributions truly matter and you can develop professionally.
- Qualifications: Strong communication skills, organisational abilities, and proficiency in Microsoft Office are essential.
The predicted salary is between 28800 - 43200 £ per year.
Position Details
- Title: Administrative Assistant
- Location: Swansea – Gorseinon
- Contract: Part-time, Permanent
- Hours: 22.5 hours, Mon/Wed/Fri (9am – 5pm)
- Start Date: ASAP
- Note: First day may be at an alternative Redkite office; willingness to travel required.
As the first point of contact for clients, visitors and callers, you’ll manage reception while providing essential administrative support to the wider team. From assisting fee earners with documents and scheduling to coordinating meetings and maintaining an organised office environment, you’ll play a key role in ensuring the day‑to‑day operations run seamlessly.
Responsibilities
- Welcome clients, visitors and callers as the face of the firm, creating a calm, professional and friendly first impression.
- Support fee earners and colleagues with day‑to‑day administration.
- Open and manage client files, prepare documents and maintain accurate records.
- Coordinate calls, emails, post and deliveries.
- Keep reception and shared spaces organised and inviting.
- Provide concierge‑style service by managing meeting rooms, greeting guests and supporting key visits and events.
- Work closely with colleagues across offices and assist with file organisation.
Requirements
- Warm and polished – naturally put people at ease with a professional presence.
- Highly organised – juggle multiple priorities.
- Dependable team player – take ownership and support where needed.
- Discreet and professional – handle sensitive information with care.
- Clear and confident communicator – express yourself with clarity and warmth.
- Service‑mindful – take pride in supporting others.
- Comfortable with technology – confident using Microsoft Office, phone systems and digital tools.
- Flexible – willing to travel occasionally and hold a full driving licence.
Benefits
We’re committed to creating a supportive, collaborative and high‑performing legal team. You’ll be joining colleagues who are legally excellent, commercially astute and down‑to‑earth. We value trust, teamwork and excellence, offering an environment where you can grow and succeed.
- A collaborative, friendly working environment with regular team connection days
- 25 days annual leave (plus additional days with length of service)
- Option to buy or sell annual leave
- Life Assurance
- Redkite Rewards scheme
- Pension Scheme
- Contributions to gym membership
- Career development and learning support
… and much more
Equal Employment Opportunity Statement
At Redkite, we are committed to creating a diverse, inclusive, and supportive workplace where everyone is valued. We welcome applicants from all backgrounds and are dedicated to providing reasonable adjustments throughout the recruitment process.
Administrative Assistant in Swansea employer: Redkite Law
Redkite Law offers an exceptional working environment in Swansea, where employees are valued and supported in their professional growth. With a hybrid working model, generous annual leave, and a range of rewards schemes, the firm fosters a culture of collaboration and innovation, making it an ideal place for finance professionals to thrive and make a meaningful impact within the legal sector.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Swansea
✨Tip Number 1
Familiarise yourself with the legal sector and Redkite Solicitors specifically. Understanding their values, history, and the services they offer will help you demonstrate your genuine interest in the role during any conversations.
✨Tip Number 2
Practice your front-of-house skills by engaging in mock scenarios where you greet clients or handle phone calls. This will boost your confidence and help you articulate how you would create a welcoming environment for visitors.
✨Tip Number 3
Network with current or former employees of Redkite Solicitors on platforms like LinkedIn. They can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 4
Showcase your organisational skills by discussing specific examples of how you've managed multiple tasks or projects in previous roles. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
We think you need these skills to ace Administrative Assistant in Swansea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that align with the job description. Emphasise your client-facing roles, organisational abilities, and any administrative tasks you've successfully managed.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the role at Redkite Solicitors. Mention specific examples of how your skills and experiences make you a great fit for their team and culture.
Highlight Interpersonal Skills:Since the role requires strong communication and interpersonal skills, provide examples in your application that demonstrate your ability to build relationships and maintain professionalism in a busy environment.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant role.
How to prepare for a job interview at Redkite Law
✨Showcase Your Client-Focused Mindset
During the interview, emphasise your ability to create a welcoming atmosphere for clients and visitors. Share specific examples of how you've successfully managed client interactions in previous roles, highlighting your communication skills and professionalism.
✨Demonstrate Organisational Skills
Be prepared to discuss how you manage competing priorities and stay organised in a fast-paced environment. You might want to mention any tools or methods you use to keep track of tasks and ensure everything runs smoothly.
✨Exhibit Calmness Under Pressure
Interviewers will be keen to see how you handle stressful situations. Prepare to share instances where you remained composed while juggling multiple tasks or dealing with challenging clients, showcasing your problem-solving abilities.
✨Familiarise Yourself with the Company Values
Research Redkite Solicitors and understand their values of Trust, Bold Thinking, Teamwork, and Excellence. Be ready to discuss how your personal values align with theirs and how you can contribute to their positive workplace culture.
