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For Companies At a Glance
- Tasks: Support senior executives with administrative tasks, travel coordination, and meeting logistics.
- Company: Join Publicis Groupe, a leading marketing and digital transformation company with 5,000 talented professionals.
- Benefits: Enjoy a hybrid work model, inclusive benefits, and opportunities for personal growth.
- Why this job: Be part of a dynamic team, enhance your skills, and make an impact in a global setting.
- Qualifications: Experience as a Personal or Team Assistant, strong organisational skills, and proficiency in Microsoft Office.
- Other info: This is a maternity cover role starting November 2025 for 9-12 months.
The predicted salary is between 36000 - 60000 £ per year.
BRAND: Publicis Groupe
Job Function: Operations
Location: London, United Kingdom
Experience Level: Specialist
Workplace Type: Hybrid
Company description
Publicis Groupe UK is a marketing and digital transformation business made up of 5,000 talented and versatile people with expertise in media, creative, influence, technology and data, working across 21 agencies.
Publicis Groupe UK creative agencies include Saatchi & Saatchi, BBH, Digitas, Leo Burnett and Publicis London. Also, within the stable are PR agencies MSL and Kekst CNC and sustainability consultancy, Salterbaxter. Publicis Media is home to Zenith, Starcom and Spark Foundry as well as specialist practices PMX, Performics, Publicis Sport & Entertainment and Publicis Content, providing expertise across media strategy, investment, data and technology.
Langland, Saatchi & Saatchi Wellness and Digitas Health serve clients across health and wellness, science and medicine. They combine expertise across advertising and branding, clinical trial experience, data and analytics, technology, medical strategy and education and public relations and policy.
At the core of Publicis Groupe\’s data and technology offering sits Epsilon which provides personalisation at scale through CORE-ID, its proprietary data tech platform.
Publicis Sapient is the business transformation arm of Publicis Groupe, marrying technology, data sciences and business consulting with engineering and creativity, it helps clients transform digitally.
Publicis Groupe UK clients include BT, McDonald\’s, ASDA, Tesco, L\’Oreal, P&G, Kellogg\’s, VW UK, Reckitts Benckiser, Samsung and Disney among others, encompassing six of the UK\’s top 10 advertisers.
Employees share a common purpose, consistent ways of working and a financial structure that encourages collaboration.
In 2015 Publicis Groupe introduced the Power of One. Simplifying the traditional agency structure, the model removes silos between agencies and disciplines to put clients\’ needs at the heart of the structure.
Publicis Groupe UK has offices in Chancery Lane, Television Centre in White City, Baker Street, Turnmills in Farringdon, Windsor, Teddington and Dublin, and people based in Edinburgh. Publicis Groupe has a presence in more than 100 countries and employs nearly 84,000 people worldwide.
Our Commitment
As part of our dedication to create an inclusive and diverse workforce, Publicis Groupe UK is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion.
Overview
We are seeking an exceptional Personal Assistant to join our Global Clients Growth Practice team. This is a maternity cover contract starting in November 2025 for a period of 9-12 months.
This role is a unique and expansive opportunity to support a team of senior executives, providing essential logistical support across Europe and the US. As part of this role, you will facilitate seamless coordination of travel, accommodations, and meeting spaces, becoming an integral part of our operations. This position offers an exciting chance to work with a group of dynamic leaders while expanding your skills in a global setting.
Responsibilities
Performance Team:
- Deliver high-level administrative support with professionalism and confidentiality.
- Manage executives\’ calendars in Microsoft Outlook and prioritize tasks using sound judgment.
- Provide effective inbox and travel management, anticipating needs and offering solutions.
- Coordinate meetings and maintain confidential records.
- Develop professional relationships with co-workers, clients, and business partners.
New Business Team:
- Arrange travel for EMEA pitch teams, ensuring accurate itinerary tracking.
- Assist with the logistics of large-scale meetings, including booking spaces and arranging catering.
- Build relationships with stakeholders and liaise with vendors for travel arrangements
- Proactively address business needs and manage changing team requirements.
Qualifications
- Proven experience as a Personal or Team Assistant, supporting executive-level professionals.
- Ability to remain calm and pragmatic under pressure, with a proactive problem-solving approach.
- Proficiency in Microsoft Office tools, including Teams, Excel, Word, PPT, and Outlook.
- Excellent communication skills, confident in interacting with all levels of seniority.
- Strong organizational skills, attention to detail, and the ability to handle sensitive information discretely.
- Enthusiastic and passionate about contributing to the success of the team and organization.
Additional information
Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.
We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.
Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG\’s (Employee Action Groups).
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Personal & Team Assistant (FTC, Maternity Cover) employer: Redefined Ltd
Contact Detail:
Redefined Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal & Team Assistant (FTC, Maternity Cover)
✨Tip Number 1
Familiarise yourself with Publicis Groupe's various agencies and their operations. Understanding the specific needs of the Global Clients Growth Practice team will help you tailor your approach during interviews and discussions.
✨Tip Number 2
Network with current or former employees of Publicis Groupe on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Demonstrate your proficiency in Microsoft Office tools by preparing for practical assessments. Being able to showcase your skills in Outlook, Excel, and Teams during the interview process can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed executive calendars and travel arrangements in previous roles. Highlighting your organisational skills and ability to handle pressure will resonate well with the hiring team.
We think you need these skills to ace Personal & Team Assistant (FTC, Maternity Cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal or Team Assistant. Focus on your administrative skills, proficiency in Microsoft Office, and any experience managing executive calendars or travel arrangements.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've successfully supported senior executives in the past and how you can contribute to the team at Publicis Groupe.
Highlight Soft Skills: Emphasise your soft skills such as communication, organisation, and problem-solving abilities. These are crucial for the role, especially when managing multiple tasks under pressure.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Redefined Ltd
✨Showcase Your Organisational Skills
As a Personal & Team Assistant, your ability to manage calendars and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or events in the past.
✨Demonstrate Proactive Problem-Solving
The role requires a calm and pragmatic approach under pressure. Share instances where you anticipated challenges and took initiative to resolve them before they escalated.
✨Familiarise Yourself with Microsoft Office Tools
Proficiency in Microsoft Office is essential for this position. Brush up on your skills in Outlook, Teams, Excel, Word, and PowerPoint, and be ready to discuss how you've used these tools effectively in previous roles.
✨Build Rapport with Interviewers
Since you'll be working closely with senior executives, it's important to demonstrate excellent communication skills. Engage with your interviewers, ask insightful questions, and show enthusiasm for the role and the company culture.
