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- Tasks: Lead a team of document controllers and manage document control processes.
- Company: Join a dynamic manufacturing client in Inverclyde with exciting projects.
- Benefits: Enjoy a competitive salary and benefits package.
- Why this job: Be part of a crucial role that enhances efficiency and accuracy in document management.
- Qualifications: 3-5 years in document control, preferably in shipyard or manufacturing; DMS proficiency required.
- Other info: Opportunity to implement new technologies and improve document control processes.
The predicted salary is between 36000 - 60000 £ per year.
Do you have a strong understanding of document control processes within a manufacturing or shipyard environment? Then this could be an exciting new opportunity for you? We have a fantastic permanent role for you as a Lead Document Controller based with our client in Inverclyde. THE SUCCESSFUL APPLICANT Essential: * Minimum 3-5 years of experience in document control, preferably in a shipyard or manufacturing environment. * Strong understanding of document control principles and best practices. * Proficiency in document management systems (DMS) or similar software. Preferred: * Knowledge of shipbuilding practices and terminology. * Experience with project management methodologies. * Understanding of relevant quality management standards (e.g., ISO 9001). JOB DESCRIPTION * Lead and manage a team of document controllers: o Provide training and guidance to ensure team members understand and adhere to document control procedures. * Delegate tasks and monitor performance. * Address any issues or challenges faced by the team. * Develop and implement document control procedures: * Establish a system for receiving, registering, classifying, and distributing documents. * Ensure compliance with industry standards and company policies for document control. * Develop and maintain a document management system (DMS) or utilise existing systems effectively. * Manage document revisions and approvals: * Implement a system for tracking document revisions and ensuring only the latest approved version is used. * Facilitate the approval process for new and revised documents. * Maintain an audit trail of all document revisions. * Control access to documents: * Define user access levels within the DMS to ensure only authorized personnel can access specific documents. * Implement procedures to safeguard sensitive information. * Archive and retrieve documents: * Establish a system for archiving project documents according to company policies and regulatory requirements. * Ensure efficient retrieval of archived documents when needed. * Liaise with various departments: * Work closely with engineering, design, planning, procurement, and other departments to ensure proper document flow and access. * Respond promptly to inquiries from internal and external stakeholders regarding documents. * Maintain accurate and up-to-date document registers: * Track all documents within the project, including their status, location, and revision history. * Identify and implement improvements to document control processes: o Continuously analyse the document control system and identify opportunities for improvement. * Implement new technologies and best practices to enhance efficiency and accuracy. REMUNERATION PACKAGE ON OFFER Competitive Salary and Benefits
Lead Document Controller employer: Red - Specialist Recruitment
Contact Detail:
Red - Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lead Document Controller
✨Tip Number 1
Make sure to highlight your experience in document control within a manufacturing or shipyard environment during any networking opportunities. Connect with professionals in the industry on platforms like LinkedIn to gain insights and potentially get referrals.
✨Tip Number 2
Familiarize yourself with the specific document management systems (DMS) mentioned in the job description. If you have experience with similar software, be ready to discuss how those skills can transfer to the DMS used by our client.
✨Tip Number 3
Stay updated on the latest best practices in document control and quality management standards like ISO 9001. This knowledge will not only help you in interviews but also demonstrate your commitment to continuous improvement.
✨Tip Number 4
Prepare to discuss your leadership experience, especially in training and managing teams. Think of specific examples where you successfully guided team members through document control processes, as this will be crucial for the Lead Document Controller role.
We think you need these skills to ace Lead Document Controller
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your 3-5 years of experience in document control, particularly within a shipyard or manufacturing environment. Use specific examples to demonstrate your understanding of document control processes.
Showcase Your Skills: Clearly outline your proficiency in document management systems (DMS) and any relevant software. Mention any knowledge of shipbuilding practices, project management methodologies, and quality management standards like ISO 9001.
Detail Your Leadership Abilities: Since the role involves leading a team, describe your experience in managing teams, providing training, and addressing challenges. Highlight any previous roles where you successfully implemented document control procedures.
Tailor Your Application: Customize your CV and cover letter to reflect the specific requirements mentioned in the job description. Use keywords from the job listing to ensure your application stands out to recruiters.
How to prepare for a job interview at Red - Specialist Recruitment
✨Showcase Your Document Control Experience
Be prepared to discuss your 3-5 years of experience in document control, especially within a shipyard or manufacturing environment. Highlight specific examples where you successfully implemented document control processes and how they improved efficiency.
✨Demonstrate Leadership Skills
Since the role involves leading a team, share your experiences in managing teams. Talk about how you provided training and guidance, delegated tasks, and addressed challenges faced by your team members.
✨Familiarize Yourself with Relevant Standards
Make sure you understand quality management standards like ISO 9001. Be ready to discuss how you have ensured compliance with such standards in your previous roles and how you would apply this knowledge in the new position.
✨Prepare for Technical Questions
Expect questions about document management systems (DMS) and your proficiency with them. Be ready to explain how you have utilized DMS in past roles, including how you managed document revisions, approvals, and access control.
