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- Tasks: Join our team as an HR Coordinator, managing the employee lifecycle and recruitment processes.
- Company: We're a growing company based in Aberdeen, dedicated to supporting our employees and fostering a positive workplace culture.
- Benefits: Enjoy a competitive salary, benefits package, and opportunities for professional development.
- Why this job: This role offers hands-on experience in HR, a chance to make an impact, and a supportive team environment.
- Qualifications: Proven HR experience, strong Microsoft Office skills, and ideally an HR qualification like CIPD.
- Other info: Full-time, permanent position with opportunities for growth and involvement in exciting HR projects.
The predicted salary is between 30000 - 42000 £ per year.
Due to continued group growth, an exciting opportunity has arisen for an experienced HR Coordinator to join our client’s team based in Aberdeen on a full-time, permanent basis. The successful candidate will have proven experience as an HR Coordinator / within a generalist role, have the ability to work accurately, with great attention to detail, be confident liaising and building rapport with staff and external stakeholders at all levels and ideally hold an HR related qualification such as CIPD Foundation Certificate in People Practice / Associate Diploma in People Management.
Essential:
- Strong Microsoft Office Skills (particularly Excel & PowerPoint)
- Previous experience within an HR generalist / similar role.
- Experience operating a Human Resource Management System (HRMS).
Preferred:
- HR related qualification (e.g. CIPD).
- Experience using SharePoint.
- Full UK Driving Licence.
JOB DESCRIPTION
This list does not represent an exhaustive list of responsibilities and tasks but indicates the main responsibilities required from employees in the role:
- Function as the first point of contact for employees, coordinating the full employee lifecycle.
- Coordinate the recruitment/hiring process by sourcing and contacting candidates, assisting in shortlisting, issuing offers of employment.
- Conduct employee inductions, coordinating the induction process to ensure new employees are fully inducted in accordance with company procedures.
- Administer HR-related documentation including but not limited to, contractual documentation, benefit documentation, training records etc.
- Continually monitor employment terms to ensure managers and staff are informed of end of fixed term contracts and all other agreed contractual changes.
- Track probation review and annual performance appraisal deadlines and consult with managers to ensure timely completion of documentation.
- Assist to conduct Review Meetings where necessary.
- Conduct right to work checks and obtain employment references in accordance with company procedures.
- Assist to administer and monitor employee training records, ensuring they remain up to date in accordance with role requirements.
- Attend meetings and take minutes where required.
- Monitor employee attendance, providing support in accordance with company procedures.
- Assist to ensure HRMS is up to date, accurate and complies with legislation (e.g., absences, other leave, Family Friendly Leave and working hours).
- Support organisational change where required.
- Assist to report regularly on HR metrics on a weekly, monthly, annual basis.
- Provide support to the HR Manager as required to ensure the smooth running of HR projects as required.
- Coordinate the leavers process to ensure all documentation is processed in accordance with company procedures.
- Collate and submit monthly reports to support the group's payroll process.
- Monitor Performance appraisals such as probation and annual performance reviews, ensuring relevant information is recorded, maintained, and reported in line with ISO accreditations.
- Support HR Manager to conduct a Training requirements analysis following performance appraisals.
- Assist with the build and implementation of the Human Resource Management System (HRMS) throughout the group.
- Participate in HSEQ committee meetings and communicate to HR Manager as required.
REMUNERATION PACKAGE ON OFFER
Competitive Salary and benefits package.
Human Resources Coordinator employer: Red - Specialist Marine Recruitment
Contact Detail:
Red - Specialist Marine Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Coordinator
✨Tip Number 1
Familiarise yourself with the key HR processes mentioned in the job description, such as recruitment, employee induction, and performance appraisals. Being able to discuss these topics confidently during an interview will show that you understand the role and are ready to hit the ground running.
✨Tip Number 2
Make sure to highlight your experience with HRMS and any specific systems you've used in the past. If you have experience with SharePoint, be prepared to discuss how you've utilised it in previous roles, as this could set you apart from other candidates.
✨Tip Number 3
Network with current or former employees of the company, if possible. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach and demonstrate your genuine interest in the position.
✨Tip Number 4
Brush up on your Microsoft Office skills, especially Excel and PowerPoint. Consider preparing a small presentation or report that showcases your ability to analyse HR metrics, as this could impress the hiring team and demonstrate your analytical skills.
We think you need these skills to ace Human Resources Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an HR Coordinator or in a generalist role. Emphasise your attention to detail and any relevant HR qualifications, such as the CIPD Foundation Certificate.
Craft a Compelling Cover Letter: Write a cover letter that showcases your ability to liaise with staff and external stakeholders. Mention specific examples of how you've successfully coordinated recruitment processes or managed employee documentation.
Highlight Relevant Skills: In your application, clearly outline your strong Microsoft Office skills, particularly in Excel and PowerPoint. If you have experience with HRMS or SharePoint, make sure to include that as well.
Showcase Your Understanding of HR Processes: Demonstrate your knowledge of the full employee lifecycle and HR-related documentation in your application. Mention any experience you have with conducting inductions, performance appraisals, or monitoring attendance.
How to prepare for a job interview at Red - Specialist Marine Recruitment
✨Showcase Your HR Knowledge
Make sure to brush up on your HR principles and practices, especially those related to employee lifecycle management. Be prepared to discuss your previous experiences in HR roles and how they relate to the responsibilities outlined in the job description.
✨Demonstrate Attention to Detail
Since the role requires accuracy and attention to detail, consider bringing examples of your work that highlight these skills. You might mention specific projects where you successfully managed documentation or tracked important deadlines.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities in HR situations. Think about challenges you've faced in previous roles and how you resolved them, particularly in areas like recruitment, employee relations, or performance appraisals.
✨Familiarise Yourself with HRMS and Tools
As the role involves using a Human Resource Management System, be ready to discuss your experience with HR software, particularly any systems you've used in the past. If you have experience with SharePoint or similar tools, make sure to highlight that as well.
