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- Tasks: Support the Senior Leadership Team with admin tasks and manage communications.
- Company: Join a vital role within the Constabulary in Southampton.
- Benefits: Competitive pay at £14.10 per hour and hybrid working options.
- Why this job: Be part of a team making a difference in public service.
- Qualifications: Experience in administration and proficiency in Microsoft Office required.
- Other info: Opportunity for career growth in a supportive environment.
The predicted salary is between 28000 - 42000 £ per year.
RSR are currently recruiting for an experienced administrator/secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire. Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton. The role will involve accessing Police systems, so applicants will need to undergo Security Vetting checks. The role is paying £14.10 per hour (PAYE).
Main purpose of the role: To provide a range of support services to the Senior Leadership Team of the Constabulary and the Joint Operations Unit.
Key Responsibilities:
- To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences.
- To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
- To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
- To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
- To create and maintain a variety of computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
- To collate information and electronic or paper files required to respond to internal and external enquiries.
- To maintain and manage Command communications through the Intranet, bulletins and newsletters.
- Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.
- To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'.
Essential:
- Extensive secretarial or administrative experience in an office environment.
- Substantial experience of typing/word processing and proficient in document layout.
- Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.
Desirable:
- Familiarity with Police organisation and structure.
- Experience as a secretary to a senior management team.
- Analytical work and report writing.
If you would like to be considered for this position and have the relevant experience, then please apply now.
Management Assistant in Eastleigh employer: Red Snapper Recruitment
Contact Detail:
Red Snapper Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Management Assistant in Eastleigh
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at RSR. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the company and its values. We want you to show how your skills as a Management Assistant align with their goals. Tailor your responses to highlight your experience in supporting senior leaders.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on common questions for administrative roles and be ready to discuss your experience with Microsoft Office and managing communications.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Management Assistant in Eastleigh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your secretarial and administrative experience. Use keywords from the job description to show we’re a perfect match for the Management Assistant role.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re interested in the role and how your skills align with what we’re looking for. Keep it concise but impactful!
Showcase Your Tech Skills: Since we need someone proficient in Microsoft Office, don’t forget to mention your experience with Outlook, Excel, Word, PowerPoint, and Teams. Give examples of how you’ve used these tools effectively in past roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Red Snapper Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Management Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft Office, be prepared to discuss your experience with Outlook, Excel, Word, PowerPoint, and Teams. You might even want to bring examples of documents or presentations you've created to showcase your skills. This will give you an edge and prove you're ready to hit the ground running.
✨Prepare for Security Vetting Questions
Given that the position involves accessing Police systems, expect questions related to security vetting. Be honest about your background and any relevant experiences. It’s also a good idea to research what the vetting process entails so you can address any concerns confidently.
✨Demonstrate Your Communication Skills
As a Management Assistant, you'll need to liaise with various stakeholders. During the interview, highlight your communication skills by sharing examples of how you've effectively managed correspondence or facilitated meetings in the past. This will show that you can handle the demands of the role and maintain professionalism at all times.
