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- Tasks: Support senior leaders by managing diaries, organising meetings, and maintaining records.
- Company: Join a leading public safety recruitment specialist in Southampton.
- Benefits: Earn £14.10 per hour with opportunities for hybrid working.
- Why this job: Be a vital part of a team making a difference in public safety.
- Qualifications: Experience in administration and proficiency in Microsoft Office required.
- Other info: Great chance to grow your career in a dynamic environment.
The predicted salary is between 27 - 30 £ per hour.
RSR is a public safety & enterprise security recruitment specialist. We assist public safety employers find the right talent. We are currently recruiting for an experienced administrator/secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire.
Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton. The role will involve accessing Police systems, so applicants will need to undergo Security Vetting checks. The role is paying £14.10 per hour (PAYE).
Key Responsibilities- To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences.
- To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
- To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
- To co-ordinate and liaise with internal and external key partners and stakeholders.
- To create and maintain a variety of computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
- To collate information and electronic or paper files required to respond to internal and external enquiries.
- To maintain and manage Command communications through the Intranet, bulletins and newsletters.
- Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.
- To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'.
- Extensive secretarial or administrative experience in an office environment.
- Substantial experience of typing/word processing and proficient in document layout.
- Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.
- Familiarity with Police organisation and structure.
- Experience as a secretary to a senior management team.
- Analytical work and report writing.
Due to the high volume of applications we receive, if you do not hear from us within 7 working days, your application has been unsuccessful.
If this role is not for you but you do know somebody who would be interested, please feel free to refer them to us! We have a "Refer A Friend" bonus scheme and we will reward you retail vouchers for any referrals who are not already known to us and are successfully placed!
Red Snapper Recruitment is a member of the Red Snapper Group. The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates. The Red Snapper Recruitment Group is an equal opportunities employer.
Secretary/Admin in Southampton employer: Red Snapper Recruitment Limited
Contact Detail:
Red Snapper Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary/Admin in Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the public safety sector and let them know you're on the hunt for a Secretary/Admin role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for the interview by researching the organisation and its values. Familiarise yourself with their work in public safety and enterprise security. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice common interview questions, especially those related to administrative tasks and teamwork. We recommend doing mock interviews with friends or family to build your confidence and get feedback on your responses.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Secretary/Admin in Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Secretary/Admin. Highlight your secretarial experience and any relevant skills, like document layout and Microsoft Office proficiency. We want to see how you fit into our world!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with senior management and how you can support the Senior Leadership Team effectively.
Be Clear and Concise: When filling out your application, keep it clear and to the point. We appreciate straightforwardness, so avoid fluff and focus on what makes you a great candidate for the position.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Red Snapper Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially those related to secretarial duties and managing communications. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft Office and other software, be prepared to discuss your experience with these tools. Bring examples of documents or reports you've created, and if possible, mention any specific projects where your tech skills made a difference.
✨Prepare for Security Vetting Questions
Given that the role involves accessing Police systems, expect questions about your understanding of security protocols and data protection. Brush up on relevant legislation and be ready to explain how you would handle sensitive information responsibly.
✨Demonstrate Your Communication Skills
As a Management Assistant, effective communication is key. Prepare to discuss how you’ve successfully liaised with various stakeholders in the past. Think of specific examples where your communication skills helped resolve issues or improve processes.