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- Tasks: Support the Senior Leadership Team with administrative tasks and manage communications.
- Company: Join a leading public safety recruitment specialist in Southampton.
- Benefits: Competitive pay, hybrid working options, and a supportive team environment.
- Why this job: Make a difference in public safety while developing your admin skills.
- Qualifications: Experience in administration and proficiency in Microsoft Office required.
- Other info: Opportunity for career growth in a dynamic and impactful role.
The predicted salary is between 11 - 17 £ per hour.
RSR is a public safety & enterprise security recruitment specialist. We assist public safety employers find the right talent. We assist all employers when they want to source public safety and enterprise security skills and experience.
We are currently recruiting for an experienced administrator/secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire.
Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton.
The role will involve accessing Police systems, so applicants will need to undergo Security Vetting checks.
The role is paying £14.10p per hour (PAYE).
Main purpose of the role:
To provide a range of support services to the Senior Leadership Team of the Constabulary and the Joint Operations Unit.
Key Responsibilities:
- To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
- To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
- To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
- To create and maintain a variety of computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
- To collate information and electronic or paper files required to respond to internal and external enquiries.
- To maintain and manage Command communications through the Intranet, bulletins and newsletters.
- Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.
- To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'.
Essential:
- Extensive secretarial or administrative experience in an office environment.
- Substantial experience of typing/word processing and proficient in document layout.
- Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.
Desirable:
- Familiarity with Police organisation and structure.
- Experience as a secretary to a senior management team.
- Analytical work and report writing.
Due to the high volume of applications we receive, if you do not hear from us within 7 working days, your application has been unsuccessful.
If this role is not for you but you do know somebody who would be interested, please feel free to refer them to us! We have a "Refer A Friend" bonus scheme and we will reward you retail vouchers for any referrals who are not already known to us and are successfully placed!
Red Snapper Recruitment is a member of the Red Snapper Group.
The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates.
The Red Snapper Recruitment Group is an equal opportunities employer.
Secretary/Admin in Northam employer: Red Snapper Recruitment Limited
Contact Detail:
Red Snapper Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary/Admin in Northam
✨Tip Number 1
Network like a pro! Reach out to your connections in the public safety sector and let them know you're on the hunt for a Secretary/Admin role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for that interview! Research the Constabulary and understand their key operations. Being knowledgeable about their work will show you're genuinely interested and ready to support the Senior Leadership Team effectively.
✨Tip Number 3
Practice your typing skills! Since this role involves a lot of document production, being quick and accurate with your typing will give you an edge. Consider using online tools to sharpen those skills before your interview.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application and get noticed. Plus, we love seeing candidates who take the initiative to apply directly with us!
We think you need these skills to ace Secretary/Admin in Northam
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Secretary/Admin. Highlight your extensive secretarial or administrative experience and any relevant skills, like proficiency in Microsoft Office. We want to see how you fit into our world!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Management Assistant role. Mention your experience with senior management teams and your understanding of office dynamics. We love a good story!
Showcase Your Skills: Don’t forget to showcase your typing and document layout skills. If you've got experience with analytical work or report writing, make sure to mention that too! We’re looking for someone who can hit the ground running.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any updates. Let’s get you on board!
How to prepare for a job interview at Red Snapper Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential skills required for the Secretary/Admin position. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft Office and other software, be prepared to discuss your experience with these tools. Bring examples of documents or reports you've created, and if possible, demonstrate your skills during the interview. This will show that you’re not just familiar with the software but can use it effectively.
✨Prepare for Security Vetting Questions
Given that the role involves accessing Police systems, expect questions related to security vetting. Be ready to discuss your understanding of data protection and confidentiality. Highlight any previous experience you have in handling sensitive information to reassure them of your reliability.
✨Practice Your Minute-Taking Skills
As recording and producing minutes is part of the job, practice summarising meetings or discussions beforehand. You might even want to bring a sample of minutes you've taken in the past. This will demonstrate your ability to capture key decisions and actions accurately, which is crucial for this role.
