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- Tasks: Support the Senior Leadership Team with admin tasks and manage communications.
- Company: Join a dynamic team in Southampton, making a difference in public service.
- Benefits: Competitive pay at £14.10 per hour and hybrid working options.
- Why this job: Gain valuable experience in a supportive environment while contributing to important operations.
- Qualifications: Experience in administration and proficiency in Microsoft Office required.
- Other info: Opportunity for career growth and development in a vital sector.
The predicted salary is between 28000 - 42000 £ per year.
RSR are currently recruiting for an experienced administrator/secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire.
Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton.
The role will involve accessing Police systems, so applicants will need to undergo Security Vetting checks.
The role is paying £14.10 per hour (PAYE).
Main purpose of the role:
To provide a range of support services to the Senior Leadership Team and the Joint Operations Unit.
Key Responsibilities:
- To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas.
- To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
- To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
- To create and maintain a variety of computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence, and maintain GDL and Command mailboxes (when applicable).
- To collate information and electronic or paper files required to respond to internal and external enquiries.
- To maintain and manage Command communications through the Intranet, bulletins and newsletters.
- Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.
- To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'.
Essential:
- Extensive secretarial or administrative experience in an office environment.
- Substantial experience of typing/word processing and proficient in document layout.
- Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.
Desirable:
- Familiarity with Police organisation and structure.
- Experience as a secretary to a senior management team.
- Analytical work and report writing.
If you would like to be considered for this position and have the relevant experience, then please apply now.
Secretary in Northam employer: Red Snapper Recruitment Limited
Contact Detail:
Red Snapper Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary in Northam
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at the organisation you're eyeing. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Knowing their values and recent projects can help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of a mirror. The more comfortable you are with your responses, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Secretary in Northam
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your secretarial and administrative experience. Use keywords from the job description to show we’re on the same page about what you bring to the table.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Explain why you’re the perfect fit for the role and how your skills align with the responsibilities listed. Keep it friendly but professional!
Showcase Your Tech Skills: Since the role requires proficiency in Microsoft Office, mention specific examples of how you've used these tools effectively in past roles. We want to see your tech-savvy side!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Red Snapper Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential skills required for the Secretary role. This will help you tailor your answers to demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft Office and other software, be prepared to discuss your experience with these tools. Bring examples of how you've used them effectively in previous roles, especially in managing diaries or producing documents, as this will show you’re ready to hit the ground running.
✨Prepare for Security Vetting Questions
Given that accessing Police systems is part of the job, be ready to answer questions about your background and any potential security concerns. It’s a good idea to think about your past experiences and how they relate to trustworthiness and confidentiality.
✨Demonstrate Your Communication Skills
As a Secretary, you'll need to liaise with various stakeholders. During the interview, highlight your communication skills by providing examples of how you've successfully coordinated with teams or managed communications in previous positions. This will show that you can handle the demands of the role effectively.
