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- Tasks: Support the Senior Leadership Team with admin tasks and manage communications.
- Company: Join a leading public safety recruitment specialist in Southampton.
- Benefits: Competitive pay at £14.10 per hour and hybrid working options.
- Why this job: Be part of a vital team making a difference in public safety.
- Qualifications: Experience in administration and proficiency in Microsoft Office required.
- Other info: Opportunity for career growth in a supportive environment.
The predicted salary is between 11 - 17 £ per hour.
RSR is a public safety & enterprise security recruitment specialist. We assist public safety employers find the right talent. We are currently recruiting for an experienced administrator/secretary to work as a Management Assistant on a full-time, long-term contract based in Southampton, Hampshire. Please be advised, whilst hybrid working is available, this role is office based, so applicants must be prepared to travel to and work from Southampton. The role will involve accessing Police systems, so applicants will need to undergo Security Vetting checks. The role is paying £14.10 per hour (PAYE).
Main purpose of the role: To provide a range of support services to the Senior Leadership Team of the Constabulary and the Joint Operations Unit.
Key Responsibilities:
- To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences.
- To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
- To co-ordinate and liaise with internal and external key partners and stakeholders.
- To create and maintain a variety of computerised records and indices specific to roles and Commands.
- Monitor and manage Senior Leaders' e-mail and mailboxes, as and when required e.g. through periods of annual leave and absence.
- To collate information and electronic or paper files required to respond to internal and external enquiries.
- To maintain and manage Command communications through the Intranet, bulletins and newsletters.
- Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.
- To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'.
Essential: Extensive secretarial or administrative experience in an office environment. Substantial experience of typing/word processing and proficient in document layout. Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, PowerPoint and Teams.
Desirable: Familiarity with Police organisation and structure. Experience as a secretary to a senior management team. Analytical work and report writing.
Due to the high volume of applications we receive, if you do not hear from us within 7 working days, your application has been unsuccessful.
If this role is not for you but you do know somebody who would be interested, please feel free to refer them to us! We have a "Refer A Friend" bonus scheme and we will reward you retail vouchers for any referrals who are not already known to us and are successfully placed!
Red Snapper Recruitment is a member of the Red Snapper Group. The Red Snapper Group acts as an employment agency (permanent) and as an employment business (temporary) - a free and confidential service to candidates. The Red Snapper Recruitment Group is an equal opportunities employer.
Locations
Secretary/Admin in Hampshire, Southampton employer: Red Snapper Recruitment Limited
Contact Detail:
Red Snapper Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary/Admin in Hampshire, Southampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the public safety sector and let them know you're on the hunt for a Management Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for the interview by researching the Constabulary and understanding their key operations. This will not only impress your interviewers but also help you tailor your answers to show how your skills align with their needs.
✨Tip Number 3
Practice your communication skills! As a Secretary/Admin, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Secretary/Admin in Hampshire, Southampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Secretary/Admin. Highlight your extensive secretarial or administrative experience and any relevant skills, like proficiency in Microsoft Office. We want to see how you fit into our world!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Management Assistant role. Mention your experience with senior management teams and your understanding of the public safety sector.
Be Clear and Concise: When filling out your application, keep it clear and concise. We appreciate straightforwardness, so avoid fluff and get straight to the point about your skills and experiences that match the job description.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Red Snapper Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially those related to managing diaries, coordinating meetings, and handling communications. This will help you demonstrate your suitability for the role.
✨Showcase Your Tech Skills
Since the role requires proficiency in Microsoft Office, be prepared to discuss your experience with Outlook, Excel, Word, PowerPoint, and Teams. Consider bringing examples of documents or presentations you've created to showcase your skills during the interview.
✨Prepare for Security Vetting Questions
Given that the position involves accessing Police systems, be ready to answer questions about your background and any previous security vetting experiences. It's important to convey your understanding of confidentiality and data protection policies.
✨Demonstrate Your Communication Skills
As a Management Assistant, you'll need to liaise with various stakeholders. Practice articulating how you've effectively communicated in past roles, whether through email, meetings, or reports. Highlight any experience you have in producing minutes or managing communications for senior leaders.
